{"id":75,"date":"2011-11-10T13:07:20","date_gmt":"2011-11-10T13:07:20","guid":{"rendered":"https:\/\/elkforest.com\/?page_id=75"},"modified":"2020-12-12T11:57:32","modified_gmt":"2020-12-12T16:57:32","slug":"meeting-minutes-2","status":"publish","type":"page","link":"https:\/\/elkforest.com\/?page_id=75","title":{"rendered":"Meeting Minutes \u00a02007-2020"},"content":{"rendered":"<p><strong>Elk Forest Civic Association<\/strong><\/p>\n<hr \/>\n<p><strong><a id=\"MeetingMinuteIndex\"><\/a>Meeting Minute\u00a0Index<\/strong><\/p>\n<hr \/>\n<table style=\"width: 95.1727%;\" border=\"1\" cellspacing=\"1\" cellpadding=\"1\">\n<tbody>\n<tr>\n<td style=\"width: 46.2795%;\">\n<div>November 17, 2020<\/div>\n<div><a href=\"#August102020\">August 10, 2020<\/a><\/div>\n<div><a href=\"#July072020\">July 7, 2020<\/a><\/div>\n<div><a href=\"#May262020\">May 26, 2020<\/a><\/div>\n<div>March 6, 2020<\/div>\n<div>October 10, 2019<\/div>\n<div>August 11, 2019<\/div>\n<div>July 25, 2019<\/div>\n<div><a href=\"#June 6, 2019\">June 6, 2019<\/a><\/div>\n<div><a href=\"#April 4, 2019\">April 4, 2019<\/a><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#October 15, 2018\">October 15, 2018<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 26, 2018\">August 26, 2018<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#July 16, 2018\"><u>July 16, 2018<\/u><\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#March 19, 2018\">March 19, 2018<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#December 4, 2017\">December 4, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#October 9, 2017\">October 9, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 6, 2017\">August 6, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#July 17, 2017\">July 17, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#June 5, 2017\">June 5, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#March 20, 2017\">March 20, 2017<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#October 24, 2016\">October 24, 2016<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 21, 2016\">August 21, 2016<\/a><\/span><\/div>\n<div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 1, 2015\">July 24, 2016<br \/>June 2, 2016<br \/>March 17, 2016<br \/>October 12, 2015<\/a><\/span><\/div>\n<\/div>\n<div>\n<div>\u00a0<\/div>\n<\/div>\n<\/td>\n<td style=\"width: 2.90381%;\">\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">\u00a0<\/span><\/div>\n<div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<\/div>\n<div>\u00a0<\/div>\n<div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0<\/div>\n<\/div>\n<\/td>\n<td style=\"width: 49.7278%;\">\n<div>\n<div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 1, 2015\">August 16, 2015<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 1, 2015\">August 1, 2015<\/a><\/span><\/div>\n<div><a style=\"font-family: arial, helvetica, sans-serif; font-weight: inherit;\" href=\"#April 15, 2015\">April 15, 2015<\/a><\/div>\n<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#January 7, 2014\">January 7, 2014<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 10, 2014\">August 10, 2014<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><!--StartFragment--><a href=\"#July 17, 2014\">July 17, 2014<\/a><\/span><\/div>\n<div><a style=\"font-family: arial, helvetica, sans-serif; font-size: inherit; font-weight: inherit;\" href=\"#APRIL 4, 2014\">April 4,2014<\/a><\/div>\n<div><a style=\"font-family: arial, helvetica, sans-serif; font-size: inherit; font-weight: inherit;\" href=\"#NOVEMBER 7, 2013\">November 7, 2013<\/a><\/div>\n<\/div>\n<div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 25, 2013\">August 25, 2013<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#July 10, 2013\">July 10, 2013<\/a><\/span><\/div>\n<div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#March 14, 2013\">March 14, 2013<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#October 18, 2012\">October 18, 2012<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 18, 2012\">August 18, 2012<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August, 14, 2011\">August 14, 2011<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 16, 2009\">August 16, 2009<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#June 16, 2009\">June 16, 2009<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#August 17, 2008\">August 17, 2008<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#7\/22\/2008\">July 22, 2008<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#April 10, 2008\">April 10, 2008<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#November 28, 2007\">November 28, 2007<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#8\/19\/2007\">August 19, 2007<\/a><\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#6\/26\/2007\">June 26, 2007<\/a><\/span><\/div>\n<\/div>\n<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<hr \/>\n<div>\n<div>\n<div>\n<div>\n<div>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association\u00a0<\/strong><strong>Quarterly Meeting &#8211; <a id=\"August102020\"><\/a><\/strong><strong>November 17, 2020<\/strong><\/span><\/p>\n<p>Attendees:<\/p>\n<ul>\n<li>Christine LaPense<\/li>\n<li>Christian LaPense<\/li>\n<li>Cris Brookmyer<\/li>\n<li>June Estock<\/li>\n<li>Mike Leshner<\/li>\n<li>Dave Mitchell<\/li>\n<li>Lule Megahed<\/li>\n<li>David Silverman<\/li>\n<li>Joanne Silverman<\/li>\n<li>Kathy Alzos<\/li>\n<\/ul>\n<p><strong><u>Welcome\/Approve Agenda &#8211; Christine<\/u><\/strong><\/p>\n<p>Due to the Coronavirus pandemic, we held a virtual meeting on Zoom conferencing software.\u00a0 The Quarterly Meeting was called to order by President Christine LaPense at 6:10 p.m.\u00a0 Minutes of the meeting are detailed below:<\/p>\n<p>Christine reviewed the proposed agenda:<\/p>\n<ul>\n<li>Holiday get together<\/li>\n<li>Mosquito control for 2021<\/li>\n<li>Game nights<\/li>\n<li>Traveling dinner nights<\/li>\n<li>Fall\/winter cleanup date<\/li>\n<li>Spring cleanup<\/li>\n<li>Providing membership (not mosquito spraying) to those those outside of ElkForest<\/li>\n<li>Updating website (officers\/directors)<\/li>\n<li>Anything more anyone wanted to discuss<\/li>\n<\/ul>\n<p>David Silverman made a motion to approve the agenda which was seconded by Kathy.\u00a0 All attendees were in favor and the motion was approved.\u00a0<\/p>\n<ul>\n<li><strong><em>Holiday get together<\/em><\/strong> \u2013 Due to Covid, will be postponed<\/li>\n<li><strong><em>Mosquito control for 2021<\/em><\/strong>&#8211; Christine had suggested contacting Kirkwood Pest as an alternative to Erlich. Cris suggested first separating the role of mosquito control away from Treasurer. Traditionally the President had the responsibility. Christine agreed to take on the role of mosquito control purveror and contract administrator.<\/li>\n<li><strong><em>Traveling dinner nights<\/em><\/strong>&#8211; Due to Covid, will be postponed<\/li>\n<li><strong><em>Spring cleanup<\/em><\/strong>-Moved to March before undergrowth becomes an obstacle to cleanup efforts.<\/li>\n<li><strong><em>Providing membership (not mosquito spraying) to those outside of ElkForest<\/em><\/strong>&#8211; David Silverman reinterated that due to the by-laws, only ElkForest Community property owners could join. There was a question of Mrs. Stubbs joining and whether she still owned property in the community.<\/li>\n<li><strong><em>Updating website<\/em><\/strong>&#8211; Dave Mitchell would be more than happy to post officers\/directors list or anything else. Just send him the info. Dave reminded everyone about the new host\/server.<\/li>\n<li><strong><em>Anything else<\/em><\/strong>&#8211; June brought up the idea of updating the by-laws and including the webmaster as an officer. Kathy mentioned that it had been updated under her reign as President. At that point, it had not been updated in over 20 yrs and had been a lot of work. Good idea to revisit.<\/li>\n<\/ul>\n<p><strong><u>Treasurer\u2019s\u00a0 Report\/Mosquito Spraying<\/u><\/strong> <strong>\u2013 <\/strong><strong>Cris Brookmyer<\/strong><\/p>\n<p>Dave Silverman made a motion to approve the financial report\u00a0; Mike Leshner seconded the motion. All in favor.<\/p>\n<p><strong>Motion to Adjourn Meeting \u2013\u00a0<\/strong>A motion was made by Christine to adjourn the meeting; Kathy seconded the motion.\u00a0 All in favor.\u00a0 Meeting adjourned at 6:45 p.m.<\/p>\n<p><strong>\u00a0<\/strong><strong><u>Officers<\/u><\/strong><\/p>\n<ul>\n<li><strong>\u00a0\u00a0\u00a0\u00a0 <\/strong>President:\u00a0 Christine LaPense<\/li>\n<li>\u00a0\u00a0\u00a0\u00a0 Vice-President:\u00a0 Joanne Silverman<\/li>\n<li>\u00a0\u00a0\u00a0\u00a0 Secretary:\u00a0 Lule Megahed<\/li>\n<li>\u00a0\u00a0\u00a0\u00a0 Treasurer:\u00a0 Cris Brookmyer<\/li>\n<li>\u00a0 \u00a0\u00a0\u00a0Immediate Past-President: June Estock<\/li>\n<\/ul>\n<p><strong>\u00a0\u00a0\u00a0 <u>Directors<\/u><\/strong><\/p>\n<ul>\n<li>Kathy Alzos<\/li>\n<li>Christian LaPense<\/li>\n<li>Mike Leshner<\/li>\n<li>David Silverman<\/li>\n<\/ul>\n<p><u><\/u>Respectfully submitted,<\/p>\n<p>Lule Megahed, EFCA Secretary<\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association\u00a0<\/strong><strong>Annual Meeting &#8211; <a id=\"August102020\"><\/a><\/strong><strong>August 10, 2020<\/strong><\/span><\/p>\n<p><strong>Virtual Meeting via Zoom<\/strong><\/p>\n<\/div>\n<div>Attendees:\u00a015 households (26 residents) including the following Board Members:<\/div>\n<div>Cris Brookmyer<\/div>\n<div>Janet Curran<br \/>June Estock<\/div>\n<div>Judy Leshner<\/div>\n<div>Dave Mitchell<\/div>\n<div>Sherri Mitchel<br \/>Susan Schlotzhauer<br \/>David Silverman<\/div>\n<div>Joanne Silverman<br \/>Excused: Kathy Alzos<br \/><u><\/u><\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Welcome\/Approve Agenda &#8211; June<\/u><\/strong><strong><u>\u00a0<\/u><\/strong>\u00a0Due to the Coronavirus pandemic, we held a virtual meeting on Zoom conferencing software.\u00a0 The Annual Meeting was called to order by President June Estock at 7:10 p.m.\u00a0 Minutes of the meeting are detailed below:<\/div>\n<div>June reviewed the proposed agenda:\n<p>\u00a0<\/p>\n<ul>\n<li>Welcome\/Approve Agenda &#8211; June<\/li>\n<li>President\u2019s Annual Report &#8211; June<\/li>\n<li>Treasurer\u2019s Annual Report \u2013 Cris<\/li>\n<li>Mosquito Spraying &#8211; Cris<\/li>\n<li>Election of Officers and Directors \u2013 June\/Group<\/li>\n<li>General Business &#8211; Group<\/li>\n<\/ul>\n<p>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0&#8211;\u00a0 Fall Clean-up\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0&#8211; Holiday Party\n<p>\u00a0<\/p>\n<p>Cris Brookmyer made a motion to approve the agenda which was seconded by Judy Leshner.\u00a0 All attendees were in favor and the motion was approved.\u00a0<\/p>\n<p><strong><u>President<\/u><\/strong><strong><u>\u2019s Annual Report\/Board \u2013 <\/u><\/strong><strong><u>June Estock<\/u><\/strong><\/p>\n<p>The Board\u2019s activities\/achievements for this past year are described below.\u00a0<\/p>\n<p>June thanked the Board for meeting all year and for all their contributions.\u00a0\u00a0<\/p>\n<p>We tried to go paperless last year, but we were not reaching enough people.\u00a0 We only had the emails of 50% of our community.\u00a0 In order to reach the most people we returned to sending flyers, using our website and emails.\u00a0 We also made an effort to obtain more emails addresses from community households and are now up to 60%.<\/p>\n<p>In the Fall, we purchased two message boards with interchangeable letters.\u00a0 One board is at the entrance of the community, and one is on the corner of Elk Forest Rd and S. Forest Rd.\u00a0 Thank you to David Silverman for posting messages of value to our community.<\/p>\n<p>On January 1, we had a holiday party at the Chesapeake Inn which was a success. There were 45 attendees and included 4 new families.\u00a0 Many thanks to Sherri Mitchell for setting this up.\u00a0<\/p>\n<p>We welcomed 6 new households to our community and provided each with New Neighbor Welcome Packages,<\/p>\n<p>We added a tab to our website for Mosquito Spraying information including the spraying schedule and whom to contact with questions or issues (currently Cris Brookmyer).\u00a0 Thanks to Cris for managing Mosquito Spraying and to David Mitchell for maintaining the website.<\/p>\n<p>The Board posted several messages on our website in the Spring keeping the community informed of pertinent local information and links related to the Coronavirus pandemic and offered help to those residents needing assistance during the stay-at-home orders. June thanked everyone for all they are doing to keep our neighborhood safe. We were unable to hold our Spring Cleanup day and Annual Picnic to due the Coronavirus pandemic.\u00a0<\/p>\n<p>David Silverman upgraded the structure of the The Little Free Library (location &#8211; 98 South Shore Road).\u00a0 David weatherproofed it and put on a new roof.\u00a0 Many thanks to David.\u00a0 The library is closed right now due to the Coronavirus pandemic.\u00a0 We celebrate that the library has been on the Little Free Library World Map for one year which lists locations with GPS coordinates, pictures and other information. We expect to have the library open again when it is safe to do so.<\/p>\n<p><strong><u>Treasurer\u2019s Annual Report\/Mosquito Spraying<\/u><\/strong> <strong>\u2013 <\/strong><\/p>\n<p><strong>Cris Brookmyer<\/strong><\/p>\n<p>Attached is the FY2020 annual Treasurers Report and Mosquito Report =&gt; <a href=\"https:\/\/elkforest.com\/wp-content\/uploads\/2020\/08\/FY-2020-Treasurer-Report-notes-for-annual-mtg.pdf\">Link<\/a><\/p>\n<p>It is a Powerpoint document that was prepared by our Treasurer, Cris Brookmyer.\u00a0 It is an excellent, thorough, and easy to follow presentation.\u00a0<\/p>\n<p><strong><u>Election of Officers and Directors<\/u><\/strong><strong>\u2013 <\/strong><strong>June\/Group<\/strong><\/p>\n<p>Four Board members are stepping down from their current positions<\/p>\n<p>Janet Curran, Judy Leshner, Sherri Mitchell and Susan Schlotzhauer.<\/p>\n<p>June gave special recognition to the members that were leaving their positions.<\/p>\n<p>June thanked all the Board members for volunteering their time and for all their contributions to the community.<\/p>\n<p>Prior to voting on the new candidates, June communicated that per our Bylaws, each household has one vote. She asked for hands to be raised for all in favor.\u00a0 All were in favor.\u00a0 She asked if anyone opposed.\u00a0 No one opposed.\u00a0 The majority vote was yes in favor of the Board candidates.<\/p>\n<p>The 2020-2022 Board was approved as follows:<\/p>\n<p><strong>\u00a0\u00a0 <\/strong><strong>\u00a0<\/strong><strong><u>Officers<\/u><\/strong><\/p>\n<p>President:\u00a0 Christine LaPense\u00a0\u00a0\u00a0\u00a0<\/p>\n<\/div>\n<div>Vice-President:\u00a0 Joanne Silverman\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>Secretary:\u00a0 Lule Megahed\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>Treasurer:\u00a0 Cris Brookmyer\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>Immediate Past-President: June Estock<\/div>\n<div>\n<p><strong>\u00a0\u00a0\u00a0 <u>Directors<\/u><\/strong><\/p>\n<p>Kathy Alzos\u00a0\u00a0\u00a0\u00a0<\/p>\n<\/div>\n<div>Christian LaPense\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>Mike Leshner\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>David Silverman\n<p>\u00a0<\/p>\n<p><strong><u>General Business<\/u><\/strong><strong>\u00a0 \u2014 Christine LaPense<\/strong><\/p>\n<p>June turned the meeting over to our newly elected president, Christine.\u00a0 Christine said she was happy to accept the position and responsibility.\u00a0 She would like to have more social events this year if the Coronavirus allows.\u00a0 She would like to have two community cleanups each year, one in the spring and one in the fall.\u00a0<\/p>\n<p>Joanne Silverman discussed the speeding that takes place in the community.\u00a0 At the Silverman\u2019s request, the Sheriff recently placed a speed monitor in front of their house on S. Forest Drive.\u00a0 A car\u2019s speed was clocked at 85 miles\/hr.\u00a0 The community speed limit is 25 and 35 mph.\u00a0 We have extra concern now about the speed of vehicles on our streets because more adults and children are walking in the neighborhood due to Coronavirus restrictions. We agreed to initially spread the word of concern by mouth, after which if we can\u2019t get the issue resolved, we will request the Sheriff to monitor our community by another speed monitor sign.<\/p>\n<p>Christian LaPense suggested a document be created with official letterhead from the association stating EFCA is a Civic Association, not an HOA (Home Owners Association) and does not have mandatory dues membership.\u00a0 Lawyers and realtors are requesting\u00a0 this document for use in the sale of homes. Cris Brookmyer will create the letter and provide it to Christian.\u00a0\u00a0 Dave Mitchell will post the document on our website so that others have access to it when needed.\u00a0<\/p>\n<p>Jerry Truitt mentioned that in order to reduce mosquitos on your property, eliminate all standing water.\u00a0 He said the spraying for mosquitos must be when the mosquitos are flying. That is why we have our mosquito spraying by our vendor at night.\u00a0<\/p>\n<p>Christine noted Kirkwood Pest Control is another local company that does community mosquito spraying. The Board will evaluate mosquito spraying options at their next meeting.<\/p>\n<p>Jerry Truitt also recognized the dog walkers who pick up trash when walking.\u00a0 He said he sees it a lot.\u00a0 Many thanks to them.\u00a0<\/p>\n<p><strong>Motion to Adjourn Meeting \u2013\u00a0<\/strong>A motion was made by June to adjourn the meeting; Joanne Silverman seconded the motion.\u00a0 All in favor.\u00a0 Meeting adjourned at 7:55 p.m.<\/p>\n<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran, EFCA Secretary\n<p>\u00a0<\/p>\n<\/div>\n<div><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong>\u00a0<\/span> &#8211; <a id=\"july72020\"><\/a><a id=\"July072020\"><\/a>July 7, 2020<\/div>\n<div><u>Virtual Meeting<\/u><br \/>Attendees:<br \/>Kathy Alzos<\/div>\n<div>Cris Brookmyer<\/div>\n<div>Janet Curran<br \/>June Estock<\/div>\n<div>Christine LaPense<\/div>\n<div>Judy Leshner<br \/>Dave Mitchell<\/div>\n<div>Sherri Mitchell<br \/>Susan Schlotzhauer<\/div>\n<div>David Silverman<\/div>\n<div>Joanne Silverman\n<p>\u00a0<\/p>\n<p>Due to the coronavirus pandemic, we held a virtual Board Meeting on Google Meet conferencing software.\u00a0 The meeting was called to order by President June Estock at 7:07pm. June reviewed the proposed agenda:<\/p>\n<ul>\n<li>Approve Agenda \u2013 June<\/li>\n<li>Review agenda for Annual Meeting -June<\/li>\n<li>Review Treasurers Report \u2013 Cris<\/li>\n<\/ul>\n<p>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211; Cash Activity\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/p>\n<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 &#8211; Mosquito Spraying\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 &#8211; Dues\n<p>\u00a0<\/p>\n<ul>\n<li>Open Discussion &#8211; Group<\/li>\n<\/ul>\n<p><strong><u>Approve Agenda <\/u><\/strong><strong>\u00a0&#8211; June<\/strong><br \/>June reviewed the agenda and inquired if there were any changes.\u00a0 The primary purpose of the meeting was to prepare for the Annual Meeting. There were no proposed changes.\u00a0 June requested the meeting attendees approve the items.\u00a0 Susan made a motion to approve which was seconded by Judy.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p><strong><u>Annual Meeting<\/u><\/strong><strong> &#8211;\u00a0 June<\/strong><strong>\u00a0<\/strong><\/p>\n<\/div>\n<div>The Annual Meeting will be held virtually on Monday, August 10 at 7PM via Zoom conferencing software.<\/div>\n<div>Information about the annual meeting was included with the dues notice letter sent out by Cris with an opportunity to RSVP by July 14. Response as of July 7 were as follows: 16 residents are planning to participate, 11 residents declined, 1 undecided, and 28 residents did not indicate plans.<\/div>\n<div>June will send an email invitation with Zoom meeting log-in details and agenda to those residents who indicate they will participate. This will help maintain meeting security.<\/div>\n<div>The agenda for the Annual Meeting will include: the Presidents Annual Report, the Treasurers Annual Report, Mosquito Spraying Status, Election of Board of Directors, and General Business\/Community Events.<\/div>\n<div>\u00a0<\/div>\n<div>Elections will take place using the Zoom voting function.\u00a0 All Board positions are up for election this year. All candidates will be voted on in aggregate. Directors shall be elected by majority vote of the members present. Voting is restricted to members in good standing, defined as members who are current in the full payment of annual dues. Cris and June will confirm member standing prior to the Annual Meeting.<\/div>\n<div>\u00a0<\/div>\n<div>June will post the Agenda and list of candidates for the Board on our website and via email to meeting participants prior to the August 10 meeting.<br \/><u><\/u><\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Treasurer\u2019<\/u><\/strong><strong><u>s Report\/Cash Activity<\/u><\/strong><strong> &#8211; Cris<\/strong><br \/>Cris Brookmyer reviewed the Treasurer\u2019s report as of July 7, 2020. Total cash and CD\u2019s is $38,567.54.<\/div>\n<div>Board members noted the process for deciding appropriate use of\u00a0 association funds is per the Boards discretion. Large purchases such as an entrance sign are taken to the residents for a vote.\n<p>\u00a0<\/p>\n<p><strong><u>Dues <\/u><\/strong><strong>\u2013 Cris<\/strong><strong>\u00a0<\/strong><\/p>\n<\/div>\n<div>Cris reported fifty six residents out of 111 have paid dues so far. This is consistent with previous years at this time.<br \/><u><\/u><\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Mosquito Spraying<\/u><\/strong><strong>\u00a0 &#8211; Cris <\/strong><\/div>\n<div>Cris reported we had our first spraying on June 25 and a second spraying on July 2. No sprayings were done prior to that in April, May and early June due to weather and miscommunication between Ehrlich\u2019s Central Customer Service Reps and their District Manager regarding our unique service.The District Manager has apologized and agreed to resume our once a week spraying schedule through September per our contract. Sprayings are usually done on Thursdays beginning at 10:30pm. Board members noted concerns from residents regarding lack of mosquito spraying prior to June 25.<\/div>\n<div>\u00a0<\/div>\n<div>Board members suggested we inquire with Ehrlich about twice a week spraying to boost mosquito control. Sherri offered to consult with an entomologist for efficacy of twice a week spraying.<\/div>\n<div><em>Update: The entomologist indicated the life span of mosquitos is short, adaptable, and irregular. You get better control from dumping anything that holds water which breaks the life cycle.<\/em><em>\u00a0<\/em><\/div>\n<div>\u00a0<\/div>\n<div>The Board will evaluate options for 2021 mosquito spraying service at the October Board Meeting. A local lawn company offers community spraying at double the cost of Ehrlich. Options to offset the cost to residents using association funds will be considered.\n<p>\u00a0<\/p>\n<p><strong><u>Other<\/u><\/strong><strong> &#8211; Christine<\/strong><\/p>\n<\/div>\n<div>Plans for future community events such as a fall clean-up and holiday party will be discussed at the annual meeting.<\/div>\n<div><strong><u>Motion to Adjourn<\/u><\/strong><br \/>A motion was made by Sherri for the meeting to adjourn.\u00a0 Susan seconded the motion. All in favor.\u00a0 Motion approved. Meeting adjourned at 8pm.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>June Estock<\/div>\n<div>EFCA President<\/div>\n<div>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong>\u00a0<\/span> &#8211; <a id=\"May262020\"><\/a>May 26, 2020<\/p>\n<p><u>Virtual Meeting<\/u><\/p>\n<p>Attendees:Kathy Alzos, Cris Brookmyer, June Estock, Judy Leshner, Lule Megahed, Dave Mitchell, Sherri Mitchell, Susan Schlotzhauer, David Silverman, Joanne Silverman, Janet Curran<\/p>\n<p>Due to the coronavirus pandemic, we held a virtual Board Meeting on Zoom video conferencing software.\u00a0 The meeting was called to order by President June Estock at 2:00 pm. June reviewed the proposed agenda:<\/p>\n<ul>\n<li>Approve Minutes\/Agenda \u2013 June<\/li>\n<li>Treasurer\u2019s Report \u2013 Cris<\/li>\n<\/ul>\n<p>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211; Annual Dues 2020 Mailing<\/p>\n<ul>\n<li>Mosquito Spraying &#8211; Cris<\/li>\n<li>New Neighbors \u2013 June<\/li>\n<li>Little Lending Library \u2013 June<\/li>\n<li>Website \u2013 Dave Mitchell<\/li>\n<li>Community Events \u2013 June\/Group<\/li>\n<li>Annual Meeting\/Elections<\/li>\n<li>Other<\/li>\n<\/ul>\n<p><strong><u>Approve Minutes\/Agenda <\/u><\/strong><strong>\u00a0&#8211; June<\/strong><\/p>\n<p>June reviewed the minutes\/agenda and inquired if there were any changes.\u00a0 There were no proposed changes.\u00a0 June requested the meeting attendees approve the items.\u00a0 Susan made a motion to approve which was seconded by Judy.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p><strong><u>Treasurer\u2019<\/u><\/strong><strong><u>s Report <\/u><\/strong><strong>\u00a0&#8211; Cris<\/strong><\/p>\n<p>Cris Brookmyer presented the Treasurer\u2019s report. There were no exceptions.<\/p>\n<p>A motion was made by Sherri to accept the Treasurer\u2019s report; Joanne seconded it.\u00a0 All in favor.\u00a0 Motion approved.\u00a0\u00a0\u00a0<\/p>\n<p><strong><u>Mosquito Spraying<\/u><\/strong><strong>\u00a0 &#8211; Cris <\/strong><\/p>\n<p>Cris reported at our last meeting (March 6) that our current mosquito vendor, Ehrlich (formerly APM), had significantly increased their price and that she would seek other quotes. Cris contacted Mosquito Joe and Sharp Tree Services:\u00a0 (1) Mosquito Joe advised they only do individual property spraying, and (2) Sharp Tree failed to provide a quote.<\/p>\n<p>As agreed at the last meeting, Cris reduced the spraying schedule with Ehrlich to once a week for the entire season, April to Sept., and signed a contract with them on April 17.\u00a0 No sprayings were done in April or early May due to low temperatures.<\/p>\n<p><strong><u>Dues Notices <\/u><\/strong><strong>\u2013 Cris<\/strong><\/p>\n<p>Cris will be mailing the annual dues notices in early June. The dues remain the same at $85<\/p>\n<p>The dues notice will include a listing of services routinely provided:<\/p>\n<p>Mosquito Spraying, Web Site Maintenance, Quarterly\u00a0Newsletter, Local Government Interface, Street Clean-Up, and Annual Meeting and Picnic.<\/p>\n<p>Information on event changes due to the coronavirus pandemic will be noted in the mailing. (See Community Events below.)<\/p>\n<p>Community members will be asked to provide a current email address.<\/p>\n<p><strong><u>New Neighbors<\/u><\/strong><strong>\u00a0 <\/strong><\/p>\n<p>Susan confirmed that she gave a welcome package to the Palko\u2019s.\u00a0<\/p>\n<p>June reported a welcome package was placed in the mailbox of 1735\u00a0 (formerly Guttendorf; now Harper). Sherri personally welcomed the Harpers to the neighborhood.<\/p>\n<p>June reminded the Board that if we learn of any new neighbors that we need to advise her and Cris, so that June can ensure the new neighbors receive a personal welcome and a welcome package, and so that Cris can be notified as she maintains the list of community homeowners for dues mailings.<\/p>\n<p><strong><u>Little Lending Library <\/u><\/strong><strong>\u00a0<\/strong><\/p>\n<p>The library has not been reopened since its recent maintenance. It has been weatherproofed and sanitized.\u00a0 Due to the coronavirus pandemic we are going to wait longer to open it up.\u00a0\u00a0<\/p>\n<p>June advised that books have been donated in response to our request posted in our recent newsletter.\u00a0<\/p>\n<p>Thomas Puig, created a rainbow of hope picture which is now on our library structure.\u00a0 It reads, \u201cStay Safe\u201d.\u00a0 Thank you Thomas for your beautiful picture and message.\u00a0<\/p>\n<p><strong><u>Website<\/u><\/strong> \u2013 Dave Mitchell<\/p>\n<p>Dave reported that hits on the site have increased.<\/p>\n<p>June asked Dave to update the link to the minutes in the welcome package which he did today.<\/p>\n<p><strong><u>Signage\/Reminder Signs<\/u><\/strong> \u2013 David Silverman<\/p>\n<p>David Silverman posted congratulations to our 3 Bo Manor graduates:\u00a0 Brooke Walz, Morgan Koehler, and Garrison Martino.<\/p>\n<p>Congratulations on your graduation.\u00a0\u00a0 We are wishing you great success for the future!!\u00a0 We are proud of you.<\/p>\n<p>Go Eagles!!!!!!!!!<\/p>\n<p>David will post information about the Annual Meeting next.<\/p>\n<p><strong><u>Community Events<\/u><\/strong><\/p>\n<p><strong><u>\u00a0<\/u><\/strong><\/p>\n<p><strong><u>Annual Meeting<\/u><\/strong> Virtual Meeting, Monday August 10 at 7 PM.<\/p>\n<p>Due to the coronavirus pandemic there will be no picnic this year. The Annual Meeting will be held virtually on Monday, August 10 at 7PM via Zoom.<\/p>\n<p>Information about the change in the annual meeting will be included with the dues notice letter sent out by Cris in early June. An RSVP will be requested for those planning to participate in the virtual meeting.<\/p>\n<p>June will send an email invitation with Zoom meeting log-in details to those who indicate they will participate.<\/p>\n<p><strong><u>Elections<\/u><\/strong> \u2013 All Board positions are up for election this year.\u00a0 If anyone is interested in a position, please advise June Estock. Elections will take place on August 10 during the virtual meeting using the Zoom voting function. A majority of the votes present at the meeting determines who is elected.<\/p>\n<p>June will email participants the names of the candidates prior to the\u00a0 August 10 meeting.<\/p>\n<p><strong>Other &#8211; <\/strong>Street Clean-up has not yet been held yet this year due to the coronavirus pandemic. Plans for a fall clean-up will be discussed at the annual meeting on August 10.<\/p>\n<p><strong><u>Motion to Adjourn<\/u><\/strong><\/p>\n<p>A motion was made by Sherri for the meeting to adjourn.\u00a0 Susan seconded the motion. All in favor.\u00a0 Motion approved.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Janet Curran<\/p>\n<p>EFCA Secretary<\/p>\n<p>\u00a0<\/p>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting &#8211; March 6, 2020<\/strong><\/span><br \/><span style=\"text-decoration: underline;\">Estock Residence<\/span><\/p>\n<p>Attendees:<\/p>\n<p>Kathy Alzos<br \/>Cris Brookmyer<br \/>June Estock<br \/>Christian Lapense<br \/>Christine Lapense<br \/>Judy Leshner<br \/>Dave Mitchell<br \/>Sherri Mitchell<br \/>Susan Schlotzhauer<br \/>Joanne Silverman <br \/>Janet Curran <br \/>Excused: David Silverman<\/p>\n<p>The meeting was called to order by President June Estock at 2:00 pm. June reviewed the proposed agenda:<\/p>\n<p>\u00b7 Approve Minutes\/Agenda \u2013 June<br \/>\u00b7 Treasurer\u2019s Report &#8211; Cris<br \/>\u00b7 Mosquito Spraying &#8211; Cris <br \/>\u00b7 New Neighbors \u2013 June<br \/>\u00b7 Little Lending Library \u2013 June<br \/>\u00b7 Community Events <br \/>&#8211; Spring Cleanup April 4 \u2013 June<br \/>&#8211; Annual Meeting\/Picnic \u2013 June<br \/>&#8211; Proposed Date August 8 or 9<br \/>\u00b7 Other Community Social Events (Group)<br \/>\u00b7 Adjourn<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Approve Minutes\/Agenda<\/strong><\/span><\/p>\n<p>June reviewed the agenda and inquired if there were any changes to the agenda or the past meeting meetings (October 10, 2019). There were no proposed changes. June requested the current meeting attendees approve the items. Sherri made a motion to approve which was seconded by Susan. All in favor. Motion approved. <br \/>June thanked Sherri and acknowledged her significant contribution for leading our annual holiday party which was held at the Chesapeake Inn on January 1, 2020. Forty-five community members attended which is a significant increase from prior years. While the cost was more than when we hold the event in a community member\u2019s home (when food is donated by Board\/Community Members) the Inn was much less expensive than other area restaurants that have a banquet room. We held it in the restaurant as no one volunteered for the event to be held in a community member\u2019s home. People enjoyed the social camaraderie they shared with community members.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Treasurer\u2019s Report<\/strong><\/span><\/p>\n<p>Cris Brookmyer presented the Treasurer\u2019s report. There were no exceptions.<\/p>\n<p>Cris reviewed cash activity since 9\/10\/19 which included the purchased message board sign, the holiday party, newsletter, dues collected, website fees. She also reviewed the CD\u2019s of which there was not much change.<\/p>\n<p>In our last meeting, Cris proposed a possible reduction in future dues if our mosquito vendor retained the same pricing. See below \u201cMosquito Spraying\u201d, which indicates our vendor is proposing a price increase. With this fee increase, Cris reported the dues reduction proposal is no longer viable.<\/p>\n<p>A motion was made by Judy to accept the Treasurer\u2019s report; Susan seconded it. All in favor. Motion approved.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Mosquito Spraying<\/strong><\/span><\/p>\n<p>At our last meeting we reported in our minutes that Cris proposed our dropping dues by $15 from $85 per year to $70, assuming APM\/Ehrlich continue to charge the same amount of $230 for each spraying.<\/p>\n<p>Cris recently received a proposal from Ehrlich (formerly APM) indicating they want to raise the cost from $230 to $395 per spraying. Cris is going to contact them and try to negotiate a lower price. Cris is also going to contact other vendors (e.g. Mosquito Joe, Sharp Tree Service, etc.) for competitive pricing. Cris will keep the Board informed by email.<\/p>\n<p>In the past, weather permitting, mosquito spraying was done twice a week in April and May; once per week during June, July, August, and September. To save costs, Cris proposed cutting back spraying frequency to once per week in April and May, continuing as in the past with once a week during June, July, August and September and shortening the season from April 1 through September 15. Judy made a motion to approve, Susan seconded the motion. All in favor. Motion approved.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>New Neighbors<\/strong><\/span><\/p>\n<p>June reported that she will give Susan a Welcome package for Andy and Vanessa Palko. The Palko\u2019s will be moving into their new home in a near time frame. June reminded the Board that if we learn of any new neighbors that we need to advise her and Cris, so that June can ensure the new neighbors receive a personal welcome and a welcome package; and so that Cris can be notified as she maintains the list of community homeowners for dues mailings.<\/p>\n<p>Little Lending Library<\/p>\n<p>In David Silverman\u2019s absence, June reported that David is <br \/>currently providing maintenance to the library. The maintenance includes weatherproofing. David is adding a peaked roof to the structure to aid in water drainage. Many thanks to David for all the contributions he has made to the library since its inception.<\/p>\n<p>June advised that new books need be donated. June also mentioned the need for children\u2019s books to be donated. Board members agreed to donate books.<\/p>\n<p>June is going to add this item to the next newsletter.<\/p>\n<p>Since we are partnering with the Chesapeake City Library to replenish our books and to provide info on library happenings, June will contact the library and take some of our donated books to them.<\/p>\n<p>Elk Forest Spring Cleanup \u2013 9 AM Saturday, April 4, 2020 (Rain Date April 5)<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Responsibilities:<\/strong><\/span><\/p>\n<p>Website \u2013 June Estock will post spring cleanup info on our Elk Forest website including time\/meeting location (South Forest and Elk Forest Roads), etc. June will also post the info on Nextdoor Neighbor. She will also use our website contact list to email community members.<\/p>\n<p>Signage\/Reminder Signs \u2013 David Silverman will post the message sign in our community as a reminder a few weeks prior to the event. (Since David did not attend our meeting, June will confirm with him.)<\/p>\n<p>Coffee\/Donuts \u2013 David Silverman will purchase the coffee\/donuts and do the set up. (Since David did not attend our meeting, Joanne is confirming with him.)<\/p>\n<p>Trash bags \u2013 June Estock has plenty of bags from last year.<\/p>\n<p>Coffee cups\/napkins\u2013 June Estock has the EFCA supply so these will not need to be purchased.<\/p>\n<p>Truck \u2013 Mike Leshner will collect all the filled trash bags and take them to the dump as he has in the past. (Since Mike did not attend our meeting, Judy will confirm with him.) June reported that Jeff Estock will assist as needed.<\/p>\n<p><strong>Annual Meeting\/Picnic Sunday, August 9, 2020 , 1-4pm (June)<\/strong><\/p>\n<p>The Annual Meeting\/Picnic will be held at the Estock\u2019s.<\/p>\n<p>All Board positions are up for election this year. If anyone is interested in a position, please advise June Estock.<\/p>\n<p>Sherri informed the Board that Lule Megahed is interested in Sherri\u2019s position.<\/p>\n<p>Extract from current bylaws: (A) The BOARD OF DIRECTORS shall be composed of the President, Vice-President, Secretary, Treasurer (Officers), the immediate Past- President, and four elected Directors.<\/p>\n<p><strong>Other Community Social Events (Group)<\/strong><\/p>\n<p>Holiday Party &#8211; The Lapense\u2019s volunteered to hold the Holiday Party as an appetizer event \u2013 tentative date Saturday, January 9, 2021.<\/p>\n<p>Other potential community social events identified as possibilities:<br \/>&#8211; card games<br \/>&#8211; progressive dinner \u2013 possibly April\/May &#8211; Christine will coordinate<br \/>&#8211; Bunco (aka Bunko) \u2013 Sherri will look into before summer.<\/p>\n<p>Send any suggestions to June.<\/p>\n<p>Motion to Adjourn<\/p>\n<p>A motion was made by Christine for the meeting to adjourn. Susan seconded the motion. All in favor. Motion approved.<\/p>\n<p>Respectfully submitted,<br \/>Janet Curran <br \/>EFCA Secretary<\/p>\n<p>\u00a0<\/p>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Meeting\u00a0 &#8211; October 10, 2019<\/span><\/strong><\/p>\n<p><u>Estock Residence<\/u><\/p>\n<p>Attendees:<\/p>\n<p style=\"padding-left: 30px;\">Cris Brookmyer<br \/>June Estock<br \/>Judy Leshner<br \/>Dave Mitchell<br \/>Sherri Mitchell<br \/>David Silverman<br \/>Joanne Silverman<br \/>Janet Curran<\/p>\n<p>Excused: Kathy Alzos and Susan Schlotzhauer<\/p>\n<p>\u00a0The meeting was called to order by President June Estock at 7:00 pm. June reviewed the proposed agenda:<\/p>\n<ul>\n<li>Treasurer\u2019s Report &#8211; Cris<\/li>\n<li>Mosquito Abatement Program (Cris)<\/li>\n<li>Dues Reduction Proposal \u2013 Cris)<\/li>\n<li>New Neighbors (June)<\/li>\n<li>Elk Forest Website (Dave Mitchell)<\/li>\n<li>Holiday Party\/Open House (June)<\/li>\n<li>Adjourn<\/li>\n<li>During the meeting we also discussed (1) the need for a message board sign and (2) status of Halloween event, if any. These topics are noted in these minutes.<\/li>\n<\/ul>\n<p>A motion was made by Cris for attendees to accept the proposed agenda; Joanne seconded the motion. All in favor. Motion approved.<\/p>\n<p>A motion was made by Cris for the attendees to accept the meeting minutes from the previous meeting of August 11; Judy seconded the motion. All in favor. Motion approved.<\/p>\n<p>\u00a0\u00a0 Minutes of the October 10 meeting are provided as follows:<\/p>\n<p><strong><u>Treasurer\u2019<\/u><\/strong><strong><u>s Report <\/u><\/strong><strong><u>\u2013 <\/u><\/strong><strong><u>Cris Brookmyer<\/u><\/strong><\/p>\n<p>Cris Brookmyer presented the Treasurer\u2019s report. There were no exceptions.\u00a0<\/p>\n<p>Dues for 2019.\u00a0 So far, we have received 87 payments.\u00a0 This is 78% of the households, which is better than last year\u2019s participation rate of 75%.\u00a0 We have had increased participation during the past couple years.<\/p>\n<p>A motion was made by David Silverman to accept the Treasurer\u2019s report; Joanne seconded it.\u00a0 All in favor.\u00a0 Motion approved.\u00a0\u00a0\u00a0<\/p>\n<p><strong><u>Mosquito Abatement Program <\/u><\/strong><strong><u>\u2013 <\/u><\/strong><strong><u>Cris Brookmyer <\/u><\/strong><\/p>\n<p>Cris reported we had 17.5 sprayings.\u00a0 There are no more sprayings scheduled for 2019. This is the least number of sprayings we have had for a number of years.<\/p>\n<p>(Weather permitting, mosquito spraying is done twice a week in April and May; once per week during June, July, August, and September.)<\/p>\n<p><strong><u>Dues Reduction Proposal \u2013 <\/u><\/strong><strong><u>Cris Brookmyer<\/u><\/strong><\/p>\n<p>Cris provided an excellent dues reduction analysis. She proposed dropping dues by $15 from $85 per year to $70, assuming APM\/Ehrlich continue to charge the same amount of $230 for each spraying. Cris is expecting to receive the new contract in March 2020, after which she will make her detailed proposal to the Board.\u00a0 The Treasurer makes this analysis each year after thorough review of our cash in flow and out flow.\u00a0<\/p>\n<p>June stated that this item, Annual Dues Recommendation, will be added to the agenda at the end of each fiscal year.<\/p>\n<p>\u00a0\u00a0\u00a0\u00a0 Background:\u00a0<\/p>\n<p>Extract from EFCA Bylaws \u2013 Article I, Board of Directors &#8211; Section 9:\u00a0 The Treasurer shall also develop a recommendation for annual dues to present to the Board of Directors, with an objective that the Association maintains a balanced budget. This recommendation shall be based on a forecast budget of expenses and revenues for the upcoming fiscal year.<\/p>\n<p>\u00a0Extract from EFCA Bylaws Article III \u2013 Dues &#8211; Section 2:\u00a0 The Board of Directors shall determine dues for each fiscal year with a recommendation from the Treasurer, such that the Association maintains a balanced budget.<\/p>\n<p><strong><u>New Neighbors \u2013 <\/u><\/strong><strong><u>June Estock<\/u><\/strong><\/p>\n<p>June provided four new neighbors with a Welcome Package and her personal contact information. \u00a0New neighbors are encouraged to provide their contact info to Cris Brookmyer.\u00a0 Cris maintains the list of community homeowners for dues mailings.\u00a0 It is imperative to obtain email addresses as well because the majority of our communications are electronic other than dues mailings and events*.<\/p>\n<p>*The Board agreed at this meeting to resume the practice of placing\u00a0 flyers of special community events in mailboxes to encourage increased participation.<\/p>\n<p><strong><u>Elk Forest Website \u2013 Dave Mitchell<\/u><\/strong><\/p>\n<p>Dave Mitchell reported 20 views per week.\u00a0 In the summer, our website averaged 75 hits per week, not unique visitors.\u00a0\u00a0\u00a0<\/p>\n<p>Cris requested a \u201cMosquito Spraying\u201d tab be added to our website.\u00a0 The tab will include the Treasurer\u2019s contact info, since the Treasurer manages our mosquito program with the vendor.\u00a0<\/p>\n<p><strong><u>Message Board Sign, Changeable Lettering \u2013 <\/u><\/strong><strong><u>David Silverman<\/u><\/strong><\/p>\n<p>Routinely David Silverman posts events info (annual picnic, elections, annual cleanup) by our Elk Forest Community Entrance Sign and at the intersection of Elk Forest Rd and South Forest Road.\u00a0\u00a0 The current signage being used has limited spacing.\u00a0 The Board gave David permission to spend $120 for a new sign that has larger interchangeable lettering and will also provide more space to insert additional information, e.g. contact info for RSVP\u2019s and inquiries.\u00a0<\/p>\n<p><strong><u>Holiday Party\/Open House &#8211;\u00a0 June Estock<\/u><\/strong><\/p>\n<p>Sherri Mitchell volunteered to contact Schaeffer\u2019s for party info and will email the info to the Board.\u00a0<\/p>\n<p><strong><u>Halloween Hayride \u2013 <\/u><\/strong><strong><u>June Estock<\/u><\/strong><\/p>\n<p>Sherri Mitchell is contacting a neighbor(s) to verify if community members are having an event.\u00a0 The Halloween celebration is usually led by a family that has young children.\u00a0 It is not a Board event,\u00a0 though we usually notify the community of the event in our newsletter.\u00a0<\/p>\n<p><strong><u>Newsletter <\/u><\/strong><\/p>\n<p>During the meeting we discussed what needs to appear in the next newsletter.\u00a0 We identified:<\/p>\n<ul>\n<li>Holiday Party\/Open House<\/li>\n<li>Halloween Events<\/li>\n<li>Little Free Library<\/li>\n<li>Reminder to provide email address and periodically check <a href=\"https:\/\/elkforest.com\">com<\/a> website to stay updated on community happenings<\/li>\n<li>Welcome New Community Members<\/li>\n<\/ul>\n<p><strong><u>Motion to Adjourn<\/u><\/strong><\/p>\n<p>A motion was made by Sherri for the meeting to adjourn.\u00a0 Joanne seconded the motion. All in favor. Motion approved.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Janet Curran<\/p>\n<p>EFCA Secretary<\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association<\/strong><\/span><br \/><span style=\"color: #ff0000;\"><strong>Annual Meeting\/ Picnic &#8211; August 11, 2019<\/strong><\/span><\/p>\n<p>Estock Residence \u2013 12 p.m.-3 p.m<br \/>Board Attendees:<br \/>Cris Brookmyer<br \/>June Estock<br \/>Dave Mitchell<br \/>Sherri Mitchel<br \/>Susan Schlotzhauer<br \/>David Silverman<br \/>Joanne Silverman<br \/>Janet Curran<br \/>Excused: Kathy Alzos and Judy Leshner<\/p>\n<p>We had a great turnout of approximately 37 community members at the event. We were each given a name tag upon arrival which made it easy for attendees to introduce themselves and enjoy conversation. In summary, we enjoyed good food, good company, and a beautiful sunny day.<\/p>\n<p>Many thanks to the Estock\u2019s for hosting the annual event and to everyone who helped with the set up\/clean up. Thank you also for the delicious food dishes that were provided by attendees.<\/p>\n<p>The Annual Meeting was called to order by President June Estock at 1:45 p.m. Minutes of the meeting are detailed below:<\/p>\n<p>June reviewed the proposed agenda:<\/p>\n<p>&#x25aa; President\u2019s Report &#8211; June Estock<br \/>&#x25aa; Treasurer\u2019s Report &#8211; Cris Brookmyer<br \/>&#x25aa; Mosquito Abatement &#8211; Cris Brookmyer<br \/>&#x25aa; Open Forum &#8211; All<\/p>\n<p>Attendees agreed upon the proposed agenda and had no items to add.<\/p>\n<p><span style=\"text-decoration: underline; color: #339966;\"><strong>President\u2019s Report\/Summary of Board Activities\u2013 June Estock<\/strong><\/span><\/p>\n<p>June kicked off the meeting by welcoming community members and those new to the community. June introduced the Board Members and thanked them for their help with the civic association activities this year.<\/p>\n<p>The Board\u2019s activities\/achievements for this past year are described below.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Little Free Library<\/strong><\/span><\/p>\n<p>June communicated that our Little Free Library is operational at the end of her driveway (98 South Shore Road). The library provides the opportunity for wonderful neighborhood time sharing, where an individual can leave a book or pick up a book. The library is officially registered with the Little Free Library Sharing Network and will show on the Little Free Library World Map which lists locations with GPS coordinates and other information. Many thanks to: (1) Sherri Mitchell for initiating this project and bringing it to fruition; and special thanks to (2) David Silverman for building and maintaining the library; (3) the Estock\u2019s for providing the location and (4) June for initiating our partnering with the Chesapeake City Library (Branch Manager, Madison Giffits) to replenish our books on a routine basis.<\/p>\n<p>June encouraged our community members to stop by, leave a book, and borrow a book. June said that she knows the library is being used as she has seen new books on the shelves placed there by community members.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>New Neighbor Welcome Package<\/strong><\/span><\/p>\n<p>The New Neighbor Welcome Package on our elkforest.com website was updated to include information on the Little Free Library and Annual Meeting.<\/p>\n<p>During this past year, we agreed to always have the Welcome Package listed as a Board agenda item for discussion at each meeting so that we consistently are aware of new neighbors and ensure that we personally welcome them to our community. The package can be printed out from our website and be handed to each new community member.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Financial Record Retention Document<\/strong><\/span><\/p>\n<p>A financial record retention document was prepared by Cris Brookmyer, accepted by the Board and posted on our website. The document clarifies time periods for keeping hard copy and electronic documents.<\/p>\n<p>Special thanks to Cris for her initiative and thoroughness in creating this valued adding document.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Spring Cleanup<\/strong><\/span><\/p>\n<p>We had a very successful spring cleanup day on April 27, 2019. June thanked everyone who participated and helped clean the entrance of the community where the growth on the side of the road was especially heavy. Meeting attendee, Christine Swanson, suggested that we have the clean up day earlier next year so that the growth is not so thick when we are searching for trash to pick up. June recorded the request.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>\u201cAnnouncements\u201d Added to elkforest.com Website<\/strong><\/span><\/p>\n<p>Under the \u201cCommunity\/Help Wanted\u201d tab, people can now also request announcements to be posted. Instructions appear on the website on how to request to have an item added\/posted.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Webmaster Transition Document<\/strong><\/span><\/p>\n<p>A webmaster transition document was prepared by Dave Mitchell and posted on our website. Thank you to Dave for preparing the document as it will be of great assistance to future and backup webmasters.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Elections<\/strong><\/span><\/p>\n<p>There are no Board elections this year. There will be elections in 2020 for officers and directors. If anyone has an interest in serving on the board please contact June.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Communications<\/strong><\/span><\/p>\n<p>Dues mailings are done each year at the end of June thru U.S.surface mail. All other community communications are now being done electronically by using our Elk Forest website, email, and the Nextdoor Neighbor app. June noted the Nextdoor Neighbor app is able to push notices out to users. Our website requires users to check the site for updates. Please check our Elk Forest Website frequently for information pertinent to our community. Thank you to all residents who provided their email address for inclusion on our email distribution list.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Treasurer\u2019s Report \u2013 Cris Brookmyer<\/strong><\/span><\/p>\n<p>Treasurer, Cris Brookmyer, presented the detailed Treasurer\u2019s report for the fiscal year August 1, 2018 thru July 31, 2019.<\/p>\n<p>Patty Truitt recently performed an annual review of the financials to assure the residents of the accuracy of the Treasurer\u2019s Report. Cris extended thanks to Patty for doing the review.<\/p>\n<p>In summary:<br \/>For the fiscal year just ended, 7\/31\/19, the finances are as follows:<br \/>Beginning Funds $33,800 in checking and CD accounts<br \/>Ending Funds $36,100 in checking and CD accounts<\/p>\n<p>TOTAL RECEIPTS $ 7,000 member dues\/cd interest<\/p>\n<p>TOTAL *DISBURSMENTS $4,700 thru July 31, 2019<\/p>\n<p>*Disbursements:<br \/>$4,000 mosquito spraying (did not receive July invoice yet)<br \/>$200 web site maintenance<br \/>$300 last summer\u2019s annual meeting<br \/>$100 Little Library<br \/>$100 for postage and supplies<br \/>$4700 total disbursements<\/p>\n<p>Dues Collection \u2013 Dues notices were sent on June 7. Cris stated that as of August 5, we collected dues from 71 out of 111 property owners (64%). Last year, after sending third notices, we received dues from 84 out of 110 property owners (75%). Cris is hopeful we will get to that same level after second and third notices are sent.<\/p>\n<p>Mosquito Spraying &#8211; APM \u2013 Cris reported that due to an exceptionally rainy spring and early summer, we had far fewer sprayings than routine. The cost of spraying remained the same as the past 5 years at $230 per spray. We only pay when they spray. We are scheduled to be sprayed twice per week in April and May (weather permitting; otherwise spraying is not effective) and once a week June through Sept. Due to weather (cold, rain, wind) we were sprayed 14 times through August 5.<\/p>\n<p>Cris mentioned that APM is merging with another company (Ehrlich). We don\u2019t know yet how that will impact our contract or service.<\/p>\n<p>Community member, Jerry Truitt, who formerly worked for the Health Dept, reported that if you have any stagnant water on your property to get rid of it because mosquitoes can breed in a capful of water and spread disease. He recommended purchasing Mosquito Torpedos to kill larvae.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Open Forum<\/strong><\/span><\/p>\n<p>Cris informed attendees that some neighbors on the Elk River have had erosion\/chasm\/environmental issues with their backyards and each are approaching the issue in different ways. If you would like to discuss this issue with any of the people who have done so, you can contact, Troy Gunden and\/or Anslie Baxter. Each said they are willing to show neighbors what they have done to resolve their issue on their property.<\/p>\n<p>Meeting attendee, George Dalphon, noted that county regulations can prevent home owners from making desired improvements regarding land erosion issues.<\/p>\n<p>Meeting attendee, Christine Swanson, suggested that people experiencing these environmental issues may want to contact the State of MD Environmental Department to see if there is any financial assistance available to them for their issue.<\/p>\n<p>It was noted that people occasionally discard furniture and other large items on the street in our community rather than their taking the item to the dump. Please report this to the DOT and they will arrange for pickup. If you have a large personal item to dispose of, your waste collector will take from you for a fee.<\/p>\n<p>Motion to Adjourn Meeting \u2013 A motion was made by Sherri Mitchell to adjourn the meeting; Cris Brookmyer seconded the motion. All in favor. Meeting adjourned.<\/p>\n<p>Respectfully submitted,<br \/>Janet Curran, EFCA Secretary<\/p>\n<p><span style=\"color: #ff0000;\"><strong><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#MeetingMinuteIndex\"><em>Back to Index<\/em><\/a><\/span><\/strong><\/span><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong><\/span> \u2013 July 25, 2019<\/p>\n<p>Estock Residence<\/p>\n<p>Attendees:<br \/>Kathy Alzos<br \/>June Estock<br \/>Dave Mitchell<br \/>Sherri Mitchell<br \/>Susan Schlotzhauer<br \/>Janet Curran<\/p>\n<p>The meeting was called to order by President June Estock at 7:00 pm. June reviewed the proposed agenda. The primary purpose of the meeting was to finalize plans for the annual meeting\/picnic to be held at the Estock residence on Sunday, August 11, noon-3 p.m.<\/p>\n<p>A motion was made by Susan for attendees to accept the proposed agenda; Kathy seconded the motion. All in favor. Motion approved.<\/p>\n<p>A motion was made by Susan for the attendees to accept the meeting minutes from the previous meeting of June 6 and Kathy seconded the motion. All in favor. Motion approved.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Treasurer\u2019s Report \u2013 Cris Brookmyer<\/strong><\/span><\/p>\n<p>Cris was excused from the meeting. In advance, Cris provided the Treasurer\u2019s Report to June. June reviewed the report with the Board. There were no exceptions<\/p>\n<p><strong>Dues for 2019<\/strong> \u2013 In early June, Cris mailed the summer 2019 dues notices. To date 60% of all households have paid their dues.<\/p>\n<p>A motion was made by Susan to accept the Treasurer\u2019s Report; Kathy seconded the motion. All in favor. Motion approved.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Mosquito Spraying \u2013 Cris Brookmyer<\/strong><\/span><\/p>\n<p>Cris was excused from the meeting. In advance, Cris provided June with the Mosquito Spraying report to review with the Board. We haven\u2019t had as many sprays this year due to weather. Depending on the weather we may need to extend the spraying season; thus we need people to continue to pay their dues.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Website\/Welcome Package \u2013 June Estock<\/strong><\/span><\/p>\n<p>June noted that our Welcome Package made no reference to the annual meeting\/picnic. Dave, Webmaster, agreed to update the package on our website, elkforest.com.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Little Free Lending Library \u2013 June Estock<\/strong><\/span><\/p>\n<p>June reported that the library book enclosure had some problems with mold and mildew. The enclosure was cleaned and painted, and air vents have ben added to improve the area. It was agreed that we would put the books in plastic ziplock bags to protect them from mold.<\/p>\n<p>Since we are partnering with the Chesapeake City Library to replenish our books and to provide info on library happenings, June is contacting the Branch Manager, Madison Giffits, to inform her about the annual meeting date in the event she would like to add any informational material that may be of interest to Elk Forest residents attending.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Annual Meeting\/Picnic, Estock Residence<\/strong><\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><strong>No Elections for 2020<\/strong><\/span><\/p>\n<p>During the month of June 2019, June Estock posted a hold-the-date for the annual meeting on our EFCA website and on Nextdoor. In late July, she posted annual meeting information and asked residents to (1) RSVP by August 1, (2) bring a folding chair, and (3) a side dish\/dessert. June also emailed this information to the residents as well.<\/p>\n<p>During tonight\u2019s meeting, we agreed that June will open the annual meeting before desserts are served.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Annual Meeting Agenda<\/strong><\/span><\/p>\n<p>\u2022 June will review the agenda and ask for additional items\/changes.<\/p>\n<p>\u2022 June will provide the President\u2019s Report, introduce Board Members and Welcome New Residents.<\/p>\n<p>\u2022 Cris Brookmyer will present the Annual Treasurer\u2019s Report.<\/p>\n<p>\u2022 There will be an open forum for announcements.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Picnic Prep<\/strong><\/span><\/p>\n<p>All of the below items were discussed at the meeting and assigned to Board Members as needed. June willl contact you if she needs anything addtional.<\/p>\n<p>Name tags<br \/>Tables\/popup tents<br \/>Trash bags\/paper supplies\/table cloths\/name tags<br \/>Bottled sodas (2 quart)<br \/>Water bottles<br \/>Wine\/Beer<br \/>Two large spigot containers<br \/>Coolers\/ Ice<br \/>Hamburgers\/hot dogs\/bratwurst\/buns<br \/>Ice Cream \u2013 A variety pack of cones, bars, and ice cream sandwiches will be purchased at a super market to obtain best price.<br \/>Condiment Platter<br \/>Porta Potty Rental<br \/>Neighborhood Signs and RSVP have been posted by David Silverman,<\/p>\n<p>Some Board members will arrive at Estock\u2019s at 11:30 on the day of the meeting to help set up.<\/p>\n<p><span style=\"text-decoration: underline;\"><strong>Motion to Adjourn Meeting<\/strong><\/span> &#8211; A motion was made by Susan to adjourn the meeting; Kathy seconded the motion. All in favor. Meeting adjourned.<\/p>\n<p>Respectfully submitted,<br \/>Janet Curran<br \/>EFCA Secretary<\/p>\n<p><span style=\"color: #ff0000;\"><strong><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#Meeting Minute Index\"><em>Back to Index<\/em><\/a><\/span><\/strong><\/span><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong><\/span>\u00a0\u2013\u00a0<a href=\"https:\/\/elkforest.com\/?page_id=75#June 6, 2019\" data-wplink-url-error=\"true\">June 6, 2019<\/a><\/p>\n<p><u>Estock Residence<\/u><\/p>\n<p>Attendees:<\/p>\n<p>Kathy Alzos<\/p>\n<p>Cris Brookmyer<br \/>June Estock<\/p>\n<p>Judy Leshner<br \/>Dave Mitchell<br \/>Susan Schlotzhauer<\/p>\n<p>David Silverman<\/p>\n<p>Joanne Silverman<\/p>\n<p>Janet Curran<\/p>\n<p>The meeting was called to order by President June Estock at 7:00 pm.<\/p>\n<p>A motion was made by Judy Leshner for the attendees to accept the meeting minutes from the previous meeting of April 4. David Silverman seconded the motion.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p>June Estock reviewed the proposed agenda.<\/p>\n<p>A motion was made by Cris Brookmyer for attendees to accept the proposed agenda; Susan Schlotzhauer seconded the motion.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p><strong><u>Treasurer\u2019<\/u><\/strong><strong><u>s Report <\/u><\/strong><strong><u>\u2013<\/u><\/strong><strong><u> Cris Brookmyer<\/u><\/strong><\/p>\n<p>Cris Brookmyer presented the Treasurer\u2019s Report.\u00a0 There were no exceptions.<\/p>\n<p><strong>Dues for 2019 <\/strong><strong>\u2013<\/strong> Cris plans to print and mail the summer 2019 dues notices within the next couple days.\u00a0 At our meeting, she provided a draft copy of the dues notice letter to each Board member for review.<\/p>\n<p>Cris included the date of our annual meeting and picnic in the dues notice letter. The date is August 11.<\/p>\n<p>The envelopes for the mailing routinely include a return envelope and payment stub.\u00a0 In this mailing, Cris also plans to insert a brightly colored half sheet of paper in each envelope that will indicate the August 11 annual meeting \/picnic date.<\/p>\n<p>Cris reminded attendees to keep her advised when a resident moves or when there are new residents so she can keep the billing files up to date.<\/p>\n<p>A motion was made by Kathy Alzos to accept the Treasurer\u2019s Report; Judy Leshner seconded the motion.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p><strong><u>Mosquito Spraying \u2013 <\/u><\/strong><strong><u>Cris Brookmyer<\/u><\/strong><\/p>\n<p>APM has sprayed as many times as weather permitted. \u00a0If weather does not permit (too cold, too windy or rainy) on the scheduled day, they try to spray the next day if conditions permit. \u00a0Beyond that, missed sprayings are not made up.<\/p>\n<p>June Estock posted our mosquito spraying schedule on our Elk Forest website. An additional posting next month will advise community members to contact Cris Brookmyer for concerns about spraying.<\/p>\n<p><strong><u>Website <\/u><\/strong><strong><u>\u2013 David Mitchell<\/u><\/strong><\/p>\n<p>Dave reported that our website, www.elkforest.com, is receiving 20 hits a day.<\/p>\n<p>He said pictures of our Little Free Library are posted on our website.<\/p>\n<p><strong><u>New Neighbors Welcome \u2013<\/u><\/strong><strong><u> June Estock<\/u><\/strong><\/p>\n<p>June Estock reported that we have identified all new neighbors and provided them with a personal greeting and our \u201cNew Neighbor Welcome Package\u201d.\u00a0 The new neighbors were also advised to provide their contact info (including email addresses) to Cris Brookmyer, who maintains the list of community homeowners for dues mailings.<\/p>\n<p><strong><u>Little Free Lending Library \u2013<\/u><\/strong><strong><u> June Estock<\/u><\/strong> \u00a0Sherri Mitchell officially registered the library with the Little Free Library Sharing Network.\u00a0 Special thanks to Sherri for this achievement.\u00a0 There is a sign on our library that indicates it is registered. With the registration the library will show on the Little Free Library World Map which lists locations with GPS coordinates and other information.<\/p>\n<p>Sherri plans to take pictures of our library to post on the <a href=\"http:\/\/LittleFreeLibrary.org\">LittleFreeLibrary.org<\/a> website.<\/p>\n<p>David Silverman sanded and painted the library as it was in need of fresh paint.\u00a0 It looks very nice.\u00a0 Many thanks to David for doing the needed maintenance.<\/p>\n<p>June met with The Chesapeake City Library and they agreed to donate to our library.\u00a0 June will be discussing the process with the branch manager next week. Several of the used books from our library were donated to Chesapeake City Library as well.<\/p>\n<p>The board agreed the Welcome Package should be updated to indicate the Little Lending Library has been registered and that the Chesapeake City Library will be supplying us with some books. The revision will be done after the donation process is determined.<\/p>\n<p><strong>Annual Meeting\/Picnic, Estock Residence <\/strong><\/p>\n<p><strong><u>\u00a0Sunday, August 11, 12-3 pm\u00a0 \u2013 <\/u><\/strong><strong><u>June\/Group<\/u><\/strong><\/p>\n<p>The Board will meet again the last week of July to review plans for the annual meeting.\u00a0 Date of planning meeting to be determined by June Estock.<\/p>\n<p>During the month of June, June Estock will post a hold-the-date for the annual meeting on our EFCA website and on Nextdoor.\u00a0 In mid-July she will post additional meeting information including the agenda and ask residents to (1) RSVP by August 1, (2) bring a folding chair, \u00a0and (3) a side dish\/dessert.<\/p>\n<p>Board Assignments:<\/p>\n<p>Tables\/popup tents &#8211; June, Cris and Joanne<\/p>\n<p>Trash bags\/paper supplies\/table cloths\/name tags\u2013 June has<\/p>\n<p>Bottled sodas (2 quart) &#8211; June<\/p>\n<p>Water bottles (4oz) &#8211; Judy<\/p>\n<p>Wine\/Beer \u2013 David and Joanne Silverman<\/p>\n<p>Two large spigot containers \u2013 Judy<\/p>\n<p>Coolers\/ Ice \u2013 June<\/p>\n<p>Hamburgers\/hot dogs\/bratwurst\/buns \u2013 June has<\/p>\n<p>Ice Cream \u2013 Price shopping will be done by June (Cowolines and Costco) and Joanne (Rita\u2019s); Cris volunteered to pick up the ice\u00a0 cream the day of the picnic. Sue offered use of her freezer.<\/p>\n<p>Condiments &#8211; Dave and Sherri Mitchell<\/p>\n<p>Porta Potty Rental \u2013 June<\/p>\n<p>Neighborhood Signs and RSVP will be posted by David Silverman 3 weeks prior to the meeting.<\/p>\n<p>Some Board members will arrive at Estock\u2019s at 11:30 on the day of the meeting to help set up.<\/p>\n<p>There are no elections this year.<\/p>\n<p>Motion to Adjourn Meeting<strong> &#8211; <\/strong>A motion was made by Joanne Silverman to adjourn the meeting; Cris Brookmyer seconded the motion.\u00a0 All in favor.\u00a0 Meeting adjourned.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Janet Curran<\/p>\n<p>EFCA Secretary<\/p>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/span><\/div>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong>\u00a0\u2013\u00a0<a href=\"https:\/\/elkforest.com\/?page_id=75#April 4, 2019\">April 4, 2019<\/a><\/span><\/p>\n<p><u>Estock Residence<\/u><\/p>\n<p>Attendees:<\/p>\n<p>Cris Brookmyer<br \/>June Estock<br \/>Christian LaPense<\/p>\n<p>Judy Leshner<br \/>Dave Mitchell<br \/>Susan Schlotzhauer<br \/>David Silverman<\/p>\n<p>Janet Curran<\/p>\n<p>The meeting was called to order by President June Estock at 7:00 pm.<\/p>\n<p>A motion was made by David Silverman for the attendees to accept the meeting minutes from the previous meeting of October 15, 2018. Cris Brookkmyer seconded the motion.\u00a0 All in favor. \u00a0Motion approved.<\/p>\n<p>June Estock reviewed the proposed agenda as follows:<\/p>\n<ul>\n<li>Treasurer\u2019s Report &#8211; Cris Brookmyer<\/li>\n<li>Mosquito Spraying \u2013 Cris Brookmyer<\/li>\n<li>New Neighbors \u2013 June Estock<\/li>\n<li>Little Lending Library \u2013 June Estock<\/li>\n<\/ul>\n<p>&#8211; \u00a0\u00a0\u00a0Maintenance<\/p>\n<ul>\n<li>Spring Cleanup, Saturday, April 27 \u2013 June Estock<\/li>\n<\/ul>\n<p>&#8211;\u00a0\u00a0 Signage\/Web Info<\/p>\n<ul>\n<li>Supplies<\/li>\n<li>Coffee\/Donuts<\/li>\n<li>Annual Meeting\/Picnic \u2013 June Estock<\/li>\n<\/ul>\n<p>&#8211;\u00a0 \u00a0Proposed Date Discussion:\u00a0 Sunday, August 11<\/p>\n<p>&#8211; \u00a0\u00a0Planning Meeting:\u00a0 June TBD<\/p>\n<p>A motion was made by Cris Brookmyer for attendees to accept the proposed agenda; Susan Schlotzhauer seconded the motion.\u00a0 All in favor. \u00a0Motion approved.<\/p>\n<p><strong><u>Treasurer\u2019s Report \u2013 Cris Brookmyer<\/u><\/strong><\/p>\n<p>Cris Brookmyer presented the Treasurer\u2019s Report.\u00a0 There were no exceptions.<\/p>\n<p><strong>Dues &#8211; <\/strong>Four payments were received after third notices were sent to 28 homeowners on Oct 4.\u00a0 This brings collections for last season to 75%, the highest since 2014.<\/p>\n<p>The 2019 dues bills will be mailed the first week in June. The envelopes routinely include a return envelope and payment stub.<\/p>\n<p><strong>Email Address<\/strong> &#8211; In the 2019 dues bill, Cris will also include a separate reminder note to recipients that have not provided their email address.\u00a0 It is imperative for Cris to obtain all email addresses because all of our future communications will be electronically transmitted other than dues mailings.\u00a0 (See New Neighbors Welcome Section below.)<\/p>\n<p>Cris reminded attendees to keep her advised when a resident moves or when there are new residents so she can keep the billing files up to date. Cris also routinely reviews the property tax files for new\/revised info, but the tax files generally lag behind, sometimes by months.<\/p>\n<p>A motion was made by Judy Leshner to accept the Treasurer\u2019s Report; Susan Schlotzhauer seconded the motion.\u00a0 All in favor.\u00a0 Motion approved.<\/p>\n<p><strong><u>Mosquito Spraying \u2013 Cris Brookmyer<\/u><\/strong><\/p>\n<p>The annual contract with APM was signed in March.\u00a0 The price remains the same at $230 per spray. The spraying frequency remains the same at 2 times\/week for April-June and 1 time\/week for July-September.\u00a0 As in the past, spraying cannot be done when it is raining or windy.\u00a0 Also it is ineffective when temperatures are below 40 degrees:\u00a0 Thus APM did not spray on April 1, but will do so as soon as conditions allow.\u00a0 APM always tries to make up for missed sprayings.<\/p>\n<p>June Estock agreed to post our mosquito spraying schedule on Elk Forest website. The posting will advise community members to contact Cris Brookmyer if APM does not spray.<\/p>\n<p><strong><u>New Neighbors Welcome \u2013 June Estock<\/u><\/strong><\/p>\n<p>We identified new neighbors who need to receive a personal greeting and our \u201cNew Neighbor Welcome Package\u201d.\u00a0 June agreed to handle the neighbors we identified.\u00a0 June will also request the new neighbors to provide their contact info (including email addresses) to Cris Brookmyer, who maintains the list of community homeowners for dues mailings.<\/p>\n<p><strong><u>Little Lending Library \u2013 June Estock<\/u><\/strong><\/p>\n<p>June advised that she sees very little activity lately at the Little Lending Library that is at the end of her driveway, 98 S Shore Rd.\u00a0 \u00a0\u00a0In the next newsletter, we will request a change of books from community members.<\/p>\n<p>June reported that Sherri Mitchell is proceeding to register the library.<\/p>\n<p>David Silverman volunteered to paint the library white as it is in need of fresh paint.\u00a0 David will purchase the paint and provide the receipt to EFCA for reimbursement.\u00a0 Many thanks to David for volunteering to handle the needed maintenance.<\/p>\n<p>June mentioned there is a solar light on the library which lights up when there is enough sunlight.<\/p>\n<p>Meeting attendees commented that they thought the library is in a good, safe location.<\/p>\n<p><strong><u>Elk Forest Spring Cleanup &#8211;\u00a0 9 am &#8211; \u00a0April 27*-Sat\/ Rain Date April 28-Sun <\/u><\/strong><\/p>\n<p>Responsibilities:<\/p>\n<p>Website &#8211; June Estock will post spring cleanup info on our Elk Forest website including time\/meeting location (South Forest and Elk Forest Roads), etc.\u00a0 June will also post the info on Nextdoor Neighbor.<\/p>\n<p>Signage\/Reminder Signs &#8211; David Silverman will post initial sign in our community and a reminder sign one week prior to the event.<\/p>\n<p>Coffee\/Donuts \u2013 David Silverman will purchase the coffee\/donuts and do the set up.\u00a0 He will provide receipts to the EFCA for reimbursement for the purchased items.<\/p>\n<p>Trash bags \u2013 June Estock will purchase the trash bags. She will provide the receipt to the EFCA for reimbursement.<\/p>\n<p>Coffee cups\/napkins\u2013 June Estock has the EFCA supply so these will not need to be purchased.<\/p>\n<p>Truck \u2013 Mike Leshner will collect all the filled trash bags and take them to the dump as he has in the past.\u00a0 Jeff Estock will assist as needed.<\/p>\n<p>It is suggested that if you are sensitive to insect bites, spray yourself with insect repellant prior to participating in the clean up.<\/p>\n<p><strong><u>Annual Meeting \u2013 Preparation Meeting<\/u><\/strong><\/p>\n<p><strong>Preparation<\/strong> Meeting &#8211; June Estock will soon propose some June dates for the annual preparation meeting.<\/p>\n<p>At the <strong>Preparation<\/strong> Meeting, the Board will confirm the annual meeting agenda.\u00a0 One item we are going to add to the annual meeting agenda is an open discussion regarding the erosion\/chasm\/environmental issues that some neighbors are experiencing on the Elk River. We believe it will be informative for the community to learn what is occurring and what can possibly be done to provide a positive impact on the owners\/community.<\/p>\n<p>The <strong>Annual <\/strong>Meeting will be held at the Estock residence. Currently June Estock suggested Sunday, August 11, for the Annual Meeting, but the date is not yet confirmed.<\/p>\n<p><strong>Website Update<\/strong> &#8211; Dave Mitchell and June Estock will update the website to include Board positions and term lengths.<\/p>\n<p>Dave Mitchell reported that the website is averaging 45 hits per week.<\/p>\n<p><strong>Motion to Adjourn Meeting &#8211; <\/strong>A motion was made by Judy Leshner to adjourn the meeting; Cris Brookmyer seconded the motion.\u00a0 All in favor.\u00a0 Meeting adjourned.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Janet Curran<\/p>\n<p>EFCA Secretary<\/p>\n<p><strong><u>******************<\/u><\/strong><\/p>\n<p>Footnote<\/p>\n<p>*April 27 is also Cecil County Trash Bash 2019 date.\u00a0 This also coincides with month long Earth Day festivities which is the world-wide celebration designated to preserve and protect the environment.<\/p>\n<p>When participating in any clean-up day, Cecil County reminds us of the following:<\/p>\n<ul>\n<li>Do not pick up any hazardous or questionable materials, including hypodermic needles. Contact your local law enforcement agency immediately for assistance.<\/li>\n<li>Keep a first aid kit on hand.<\/li>\n<li>Supervise children at all times.<\/li>\n<li>Stay away from busy roads.<\/li>\n<li>Wear gloves and brightly colored clothes.<\/li>\n<li>Only plan to participate during day time hours.<\/li>\n<li>When finished, place your collected debris and garbage bags in your household receptacles for proper disposal.<\/li>\n<\/ul>\n<p><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/span><\/p>\n<hr \/><\/div>\n<div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong><\/span>\u00a0&#8211; <a id=\"October 15, 2018\" name=\"October 15, 2018\"><\/a>October 15, 2018<\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><u>Estock Residence<\/u><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Attendees:<\/span><\/div>\n<div style=\"margin-left: 40px;\">Kathy Alzos<br \/>Cris Brookmyer<br \/>June Estock<br \/>Judy Leshner<br \/>Dave Mitchell<br \/>Susan Schlotzhauer<br \/>David Silverman<br \/>Joanne Silverman<br \/>Janet Curran<\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">The meeting was called to order by President June Estock at 7:00 pm. June reviewed the proposed agenda.\u00a0We agreed to review\/discuss the following:<\/span><\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Treasurer\u2019s Report (Cris)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Financial Records Retention\/Destruction\u00a0 &#8211; discussion\/approval (Cris)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Mosquito Spraying Update (Cris)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Little Free Library Status:\u00a0 Registration, Feedback (Sherri\/June)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">New Neighbor Welcome Letter: Updates, New Neighbors (June)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Website Updates (Dave Mitchell)<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Holiday Party\/Open House (June)<\/span><\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Minutes of the meeting are provided as follows:<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Treasurer\u2019s Report<\/u><\/strong><\/span><\/div>\n<p><span style=\"font-family: arial,helvetica,sans-serif;\">Cris Brookmyer presented the Treasurer\u2019s report. There were no exceptions.\u00a0Dues collected to date (through 10\/3\/18) are the highest since 2014 at 72% of households. Third notices were sent on 10\/4 to 28 homeowners, after which one more homeowner paid.\u00a0 Historically 3-5 more homeowners pay upon receiving the 3<sup>rd<\/sup> notice.\u00a0<\/span><\/p>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">We thank all of those that have paid their dues. We encourage owners that have not yet paid their dues to please pay as soon as possible so that the same services can continue to be provided to our community.\u00a0 We thank all property owners for their continued cooperation.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">A motion was made by Kathy Alzos to accept the Treasurer\u2019s report; David Silverman seconded it.\u00a0 All in favor. \u00a0Motion approved.\u00a0 \u00a0\u00a0<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Financial Records Retention\/Destruction<\/u><\/strong>\u00a0 &#8211; discussion\/approval<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Cris prepared and presented a proposed Record Retention document to the Board for review and discussion.\u00a0 The document includes record retention periods for hard copy documents and electronic records.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">The details of the document were thoroughly discussed by meeting attendees.\u00a0 One minor change was proposed and agreed upon:\u00a0 CD maturity notices will be retained 1 year after maturity vs. 7 years.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">David Silverman moved to accept the record retention document with the change; Kathy Alzos seconded it.\u00a0 All in favor. Motion approved.\u00a0<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Cris will revise the document and forward it to Dave Mitchell for posting on our elkforest.com\u00a0website.\u00a0 The responsibility of maintaining the document is the Treasurer\u2019s; Cris will add it to the Treasurer\u2019s responsibilities list.\u00a0 We applaud Cris for her initiative and thoroughness in creating this valued adding document.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Mosquito Spraying Update <\/u><\/strong><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Cris reported we had 21 sprayings.\u00a0 There are no more sprayings scheduled for 2018.\u00a0 Mosquito spraying is done twice a week in April and May; once per week during June, July, August, and September.\u00a0\u00a0 Because the mosquitos were so heavy this year, there was some individual interest in additional sprayings after our spray season was over.\u00a0 While we think the rainy weather was an exception this year (as usually September is cooler and more dry), Cris will proceed to investigate with the vendor on what the possibilities\/cost would be for next year if individuals wanted to add a couple more weeks of additional sprayings on an exceptional basis.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Little Free Library Status:\u00a0 Registration, Feedback<\/u><\/strong><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">The Little Free Library has been installed at the Estock residence at 98 S. Shore Rd.\u00a0 Since the library is new to our community, we agreed we needed to increase communications to our community about the library.\u00a0 June is going to prepare a library instruction sign. Cris will laminate the sign.\u00a0 The sign will be posted by the Little Free Library.\u00a0\u00a0 June is going to include information about the library in her upcoming newsletter.\u00a0 David Silverman is going to update the Welcome Package to include a reference about the Little Free Library.\u00a0\u00a0 Sherri Mitchell is working on registering the library.\u00a0 An update will be provided as soon as it is available.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>New Neighbor Welcome Letter<\/u><\/strong> (Updates, New Neighbors)<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">To ensure each new neighbor receives a personal greeting and \u201cNew Neighbor Welcome Package\u201d, we agreed to add this agenda item to every board meeting agenda.\u00a0 At the meeting we will confirm if a new neighbor has already been welcomed by a Board member or needs to be welcomed.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">In addition to greeting a neighbor and providing him\/her with a Welcome Package, the Board member will request the new neighbor to provide his\/her contact info to Cris Brookmyer.\u00a0 Cris maintains the list of community homeowners for dues mailings.\u00a0 It is imperative to obtain email addresses because all of our communications will soon be electronic other than dues mailings.\u00a0\u00a0<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Cris provides this very same list to the Webmaster to post on our elkforest.com website as our contact list. \u00a0Access to the posted contact list is password protected.\u00a0 This list includes: last name, first name, address, phone numbers, email.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Cris requests that we notify her of any changes as soon as we become aware of them so that she can update the list.\u00a0 Cris also reviews County records for changes but they run a little behind.<\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Every time Cris updates the list, she sends a copy to the Webmaster for posting.\u00a0<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Website Updates<\/u><\/strong><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Dave Mitchell reported our website averages 75 hits per week, not unique visitors.\u00a0 \u00a0\u00a0Dave has created a Webmaster Transition document.\u00a0 It is on the google drive account of our Gmail address.\u00a0 It contains all the passwords and vendors required to support our website.\u00a0 This will be useful to future webmasters as the assignment transitions to others.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">We thank Dave for proactively creating this document of vital importance.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">We are removing the password from appearing on any website documents.\u00a0 Community members can contact any board member to obtain the password.\u00a0 Ongoing, the Treasurer will include the password in dues letters sent to property owners.\u00a0<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Holiday Party<\/u><\/strong><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">The Mitchell\u2019s tentatively agreed to host the party\/open house if some date issues can be resolved.\u00a0 The date will be determined.<\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><strong><u>Newsletter<\/u><\/strong><\/span><\/div>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">During the meeting, we intermittently discussed what needs to appear in the next newsletter.\u00a0 We identified:<\/span><\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Holiday Party<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Little Library \u00a0&#8211; Borrow a Book<\/span><\/div>\n<\/li>\n<li>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Communicate that this will be our last hard copy newsletter and future communications will be electronic (email\/ website\/nextdoor.\u00a0 Encourage residents to provide their email address to Cris Brookmyer who maintains the list that is posted and password protected on elkforest.com website; this is the same list that will be used for future communications.<\/span><\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div>\u00a0<\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Respectfully submitted,<\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">Janet Curran<\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\">EFCA Secretary<\/span><\/div>\n<div><span style=\"font-family: arial,helvetica,sans-serif;\"><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/span><\/div>\n<div><hr \/><\/div>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Annual Meeting\/Elections Picnic &#8211;\u00a0<\/strong><a id=\"August 26, 2018\" name=\"August 26, 2018\"><\/a><strong>August 26, 2018<\/strong><\/span><\/p>\n<p>Alzos Residence \u2013 12 p.m.-3 p.m<\/p>\n<\/div>\n<div>\u00a0<\/div>\n<div>We had a great turnout of approximately 50 community members at the event.\u00a0 We were each given a name tag upon arrival which made it easy for attendees to introduce themselves and enjoy conversation.\u00a0 In summary, we enjoyed good food, good company, and a beautiful sunny day with a lovely breeze coming off the water.<\/div>\n<div>\u00a0<\/div>\n<div>Many thanks to the Alzos for hosting the annual event and to everyone who helped with the set up\/clean up.\u00a0 Thank you also for the delicious food dishes that were provided by attendees.\u00a0 For the record, this is the first year we had ice cream from Sweet Cowoline\u2019s which was yummy.<\/div>\n<div>\u00a0<\/div>\n<div>The Annual Meeting was called to order by President Kathy Alzos at 1:45 p.m.\u00a0 Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div>Kathy reviewed the proposed agenda:<\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<div>Little Library Update<\/div>\n<\/li>\n<li>\n<div>Website Update<\/div>\n<\/li>\n<li>\n<div>Treasurer\u2019s Report<\/div>\n<\/li>\n<li>\n<div>Officer\/Board Elections<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div><strong><u>Little Free Library\u00a0<\/u><\/strong><\/div>\n<div>In our October 2017 meeting, the Board agreed that our community would benefit by having a \u201cLittle Free Library\u201d.\u00a0 Little Free Library\u00a0is a nonprofit global organization that aims to inspire a love of reading, build community, and spark creativity by fostering neighborhood book exchanges.<\/div>\n<div>\u00a0<\/div>\n<div>David Silverman volunteered to build the library structure at minimal cost using his own personal material.\u00a0 The structure is now complete, is in the attractive shape of a lighthouse, and can accommodate 20-25 books. The lighthouse was recently painted by Sherri Mitchell, Judy Leshner, and Dave Mitchell and is ready to be installed.\u00a0 Jeff and June Estock, 98 South Shore Drive, have kindly agreed for the structure to be placed on their property.<\/div>\n<div>\u00a0<\/div>\n<div>The Board will notify the community when the Little Free Library is in place and ready for use.<\/div>\n<div>\u00a0<\/div>\n<div>Sherri Mitchell will register our library.<\/div>\n<div>\u00a0<\/div>\n<div>Many thanks to Sherri Mitchell who initiated this project and brought it to fruition with the help of Board Members and the Community.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Website Update<\/u><\/strong><\/div>\n<div>Website Master, Dave Mitchell, provided an update on our community website, elkforest.com.\u00a0 Our website now contains tide charts and real time weather.\u00a0 Currently our website has 225 views per day, not unique visitors.<\/div>\n<div>\u00a0<\/div>\n<div>General discussion from a couple attendees indicated they would like to put notices on the website.\u00a0 Dave agreed to accommodate the requests as our website has an area designated for notices.\u00a0 The attendees will forward their notices to Dave for posting.\u00a0 Dave will post them on our website under the Community, Help Wanted tab.<\/div>\n<div>\u00a0<\/div>\n<div>Specifically, these are the two items that were discussed:<\/div>\n<div>(1) Deb Koehler requested old towels, old sheets, newspapers, and financial donations for a local animal shelter.<\/div>\n<div>(2) The Leone\u2019s requested old computers\/laptops.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Treasurer\u2019s Report<\/u><\/strong><\/div>\n<div>Treasurer Dick Guttendorf\u00a0presented the detailed Treasurer\u2019s report for the fiscal year August 1, 2017 thru July 31, 2018.\u00a0 Dick said it is very similar to last year\u2019s annual treasurer report.<\/div>\n<div>\u00a0<\/div>\n<div>Cris Brookmyer recently performed an annual review of the financials to assure the residents of the accuracy of the Treasurer\u2019s Report.<\/div>\n<div>\u00a0<\/div>\n<div>In summary:<\/div>\n<div>For the fiscal year just ended, 7\/31\/18, the finances are as follows:<\/div>\n<div>Beginning Funds\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $34,310 in checking and CD accounts<\/div>\n<div>Ending Funds\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $33,871 in checking and CD accounts<\/div>\n<div>\u00a0<\/div>\n<div>TOTAL RECEIPTS\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0 7,064 member dues\/<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0cd interest<\/div>\n<div>\u00a0<\/div>\n<div>As our cd\u2019s mature, Dick moves the monies to CD\u2019s of a higher rate.<\/div>\n<div>\u00a0<\/div>\n<div>Dues Collection &#8211; Dick stated that we have currently collected dues from 76 out of 109 property owners.\u00a0 Last year 67 had paid to date. \u00a0A follow-up letter will soon be sent by our new treasurer, Cris Brookmyer, to those who haven\u2019t paid.<\/div>\n<div>\u00a0<\/div>\n<div>Dick\u2019s treasurer\u2019s report was accepted and all are in favor.<\/div>\n<div>\u00a0<\/div>\n<div>Mosquito Spraying \u2013 Dick reported that through July 31 that APM has sprayed the same number of sprays as last year.\u00a0 The sequence has been different due to the weather.\u00a0 We are scheduled to be sprayed twice a week. Dick monitors their spraying.\u00a0 Sprayings will continue thru September so we will have additional billings to pay for mosquito spraying.<\/div>\n<div>\u00a0<\/div>\n<div>We pay $230\/spray.\u00a0 APM has not changed their price since 2014.<\/div>\n<div>We pay approximately $3 per property for the service which is a very economical price.<\/div>\n<div>\u00a0<\/div>\n<div>Sprayings will continue thru September so we will have additional billings to pay for mosquito spraying.<\/div>\n<div>\u00a0<\/div>\n<div>Kathy Alzos commented that our July 2018 Newsletter indicated that \u00a0one of the EFCA board members did a ride along with one of the APM drivers during one of the sprays.\u00a0 Some properties had closed gates preventing spray access, extensive vegetation overhanging the driveway, safety cones restricting access, equipment in the driveways, etc.\u00a0 Removing impediments will enable us to have a more effective spray program.<\/div>\n<div>\u00a0<\/div>\n<div>Community member, Jerry Truitt, who works for the Cecil County Health Dept., communicated that the West Niles virus is active in MD. A number of tips were provided by Jerry and meeting attendees: for example, keep rain gutters clean of water, remove any standing water on our properties, wear long sleeved clothing, use repellant (spray your clothes, not your body), use low voltage mosquito zappers, etc.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Officer\/Board Elections<\/u><\/strong><\/div>\n<div>Outgoing President \u2013 Kathy Alzos<\/div>\n<div>Incoming President \u2013 June Estock<\/div>\n<div>\u00a0<\/div>\n<div>Outgoing Treasurer \u2013 Dick Guttendorf<\/div>\n<div>Incoming Treasurer \u2013 Cris Brookmyer<\/div>\n<div>\u00a0<\/div>\n<div>Outgoing Board Member \u2013 Troy Gunden<\/div>\n<div>Incoming Board Member \u2013 Kathy Alzos<\/div>\n<div>\u00a0<\/div>\n<div>All attending the meeting were in favor of the changes.<\/div>\n<div>\u00a0<\/div>\n<div>Kathy and Dick were both recognized and thanked for the <strong>many<\/strong> contributions\/achievements they gave to our community during their tenure and give to us on an on-going basis.<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was adjourned at 2:10 p.m.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran, EFCA Secretary<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<div><hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Meeting \u2013<\/span> <a id=\"July 16, 2018\" name=\"July 16, 2018\"><\/a>July 16, 2018<\/strong><\/p>\n<p>Alzos Residence<\/p>\n<\/div>\n<\/div>\n<div>\n<div>Attendees: \u00a0Kathy Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dick Guttendorf<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Judy Leshner<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0 Dave Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Sherri Mitchell<\/div>\n<div>\u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0 David Silverman<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Janet Curran<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was called to order by President Kathy Alzos at 7:00 pm. The primary purpose of the meeting was to prepare for the Annual Meeting to be held at the Alzos residence on Sunday, August 26, noon-3 pm, rain or shine. \u00a0Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Annual Meeting\/Picnic <\/u><\/strong><\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<div>Board members will be responsible to provide:<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211;\u00a0 tables (two) and popup canopies (three)<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211;\u00a0 bottled water, bottled sodas (no cans), wine, beverage<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 coolers<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211;\u00a0 tablecloths and water\/lemonade pitchers<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0&#8211;\u00a0 hamburgers\/hot dogs\/ buns (Kathy will purchase the items.)<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211;\u00a0 Kilby ice cream truck will arrive 1:00-1:30. \u00a0(Kathy to<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 arrange.)<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 &#8211; Signs for the annual meeting and RSVP signs will be posted<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 by David Silverman 3 weeks prior to the meeting.<\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>\n<div>Some Board members will arrive at the Alzos residence at 11:30 on the day of the meeting to help set up.<\/div>\n<\/li>\n<li>\n<div>Residents are asked to bring chairs and can provide a side dish\/dessert (optional).<\/div>\n<\/li>\n<li>\n<div>Meeting flyers will be hand-delivered to community mailboxes this week by Board members.\u00a0 Kathy will post the flyer\/newsletter on Nextdoor and will also distribute it by email. Dick Guttendorf will provide the current email list to Kathy.<\/div>\n<\/li>\n<li>\n<div>Meeting Agenda &#8211; Kathy will prepare the agenda for the meeting.\u00a0 The agenda currently includes voting on EFCA Officers, Treasurer\u2019s Report, community communication mechanisms, Little Free Library update, and EFCA website dynamics.<\/div>\n<\/li>\n<li>\n<div>Voting \u2013 Kathy will prepare the list of candidates\/positions to be voted on at the meeting. All board positions are up for election this year.\u00a0 The President, Treasurer and one board member will rotate off and we have volunteers to run for these positions. Members in good standing are eligible to vote on Civic Association matters at the annual meeting.\u00a0 Dick Guttendorf will have the payment records with him at the meeting for reference.<\/div>\n<\/li>\n<li>\n<div>Communications &#8211; At the annual meeting, we will seek input from attendees on the best communication mechanism we should utilize in the future, for example, email, hard copy delivery to mailboxes, Nextdoor, etc.<\/div>\n<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<div><strong><u>Treasurer\u2019s Report <\/u><\/strong><\/div>\n<div>Dick Guttendorf will present the treasurer\u2019s report at the annual meeting.<\/div>\n<div>Dick advised that 61 people in the community are current with their dues payments. This is the same number as last year.<\/div>\n<div>After the annual meeting has been held, a follow-up letter will be sent by our new treasurer to those who haven\u2019t paid.<\/div>\n<div>Banks are now requiring additional information on Board members (email addresses, etc.) and have provided us with the new forms. The forms will be completed by the new Treasurer after our August 26 elections.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Mosquito Spraying<\/u><\/strong><\/div>\n<div>A current summary is included in our July 2018 Newsletter.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Little Free Library\u00a0<\/u><\/strong><\/div>\n<div>In our October 2017 meeting, the Board agreed that our community would benefit by having a Little Free Library.\u00a0 \u00a0Dick Guttendorf and David Silverman agreed to build the structure at minimal cost, mostly using personal materials.\u00a0 The structure is currently being painted and will be rolled out at the annual meeting.<\/div>\n<div>\u00a0<\/div>\n<div>Sherri Mitchell will register our library.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Webmaster<\/u><\/strong><\/div>\n<div>Dave Mitchell reported we have over 200 hits on our website each month.\u00a0 At the annual meeting we will inform community members of the various information it contains and seek opportunities to expand its use.<\/div>\n<div>\u00a0<\/div>\n<div>Our meeting was adjourned at 7:45 pm.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<\/div>\n<div><hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong><\/span>\u00a0\u00a0\u2013\u00a0 <a id=\"March 19, 2018\" name=\"March 19, 2018\"><\/a>March 19, 2018<\/p>\n<p><u>Alzos Residence<\/u><\/p>\n<\/div>\n<div>Attendees: \u00a0Kathy Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dick Guttendorf<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0 Dave Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Sherri Mitchell<\/div>\n<div>\u00a0\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0 \u00a0\u00a0Susan Schlotzhauer<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Janet Curran<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. \u00a0Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Treasurer&#8217;s Report<\/u><\/strong><\/div>\n<div>Dick Guttendorf gave the Treasurer&#8217;s report. \u00a0There were no exceptions.<\/div>\n<div>\u00a0<\/div>\n<div>Dick reported that our Maryland Annual Personal Property Tax Return has been filed as well as the EFCA Federal Form 990-N IRS form. \u00a0The IRS requires that small organizations file the 990N form annually in order to retain its nonprofit, tax exempt status.<\/div>\n<div>\u00a0<\/div>\n<div>Dick advised that 76 people in the community are current with their dues payments. Our next dues mailing will be issued by Dick in May.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Mosquito Spraying<\/u><\/strong><\/div>\n<div>Mosquito spraying is done twice a week in April and May; once per week during June, July and August.\u00a0 During the next week, Dick Guttendorf will contact our vendor, APM, and together will seek ways to ensure that all driveways that are accessible will be sprayed.\u00a0 One option Dick will propose to APM is that a Board Member ride with the driver at the beginning of the season to familiarize the driver with the route. We currently pay $3 per property for the mosquito service which is a very economical price.\u00a0The Board continually investigates competitive bidding for mosquito spraying.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Spring Cleanup<\/u><\/strong><\/div>\n<div>This year\u2019s spring cleanup date is Saturday, April 21, at 9 AM.\u00a0 The rain date is Sunday, April 22, at 9 AM.\u00a0 Signs will be posted.\u00a0 Kathy Alzos will prepare a newsletter which will will be distributed in advance.\u00a0 Coffee and donuts will be provided at South Forest and Elk Forest Roads at the beginning of the event.\u00a0 Contractor trash bags will be provided; we have some in inventory.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Annual Meeting &#8211; Preparation Meeting<\/u><\/strong><\/div>\n<div>Kathy Alzos will soon propose some June dates to the Board to meet and prepare for the annual meeting.\u00a0 This year\u2019s annual meeting will include elections.\u00a0 Flyers and a newsletter will be distributed two weeks prior to the annual meeting.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Little Free Library\u00a0<\/u><\/strong><\/div>\n<div>In our October 2017 meeting, the Board agreed that our community would benefit by having a Little Free Library.\u00a0 \u00a0Dick Guttendorf and David Silverman agreed to build the structure at minimal cost, mostly using personal materials.<\/div>\n<div>\u00a0<\/div>\n<div>Sherri Mitchell reported tonight that government agencies advise the library must be placed on private property.\u00a0 In our upcoming newsletter, we will communicate the need for a community member to volunteer to have the Little Free Library on their property.<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<div><hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting\u00a0 \u2013\u00a0 <a id=\"December 4, 2017\" name=\"December 4, 2017\"><\/a>December 4, 2017<\/strong><\/span><\/p>\n<p><u>Alzos Residence<\/u><\/p>\n<\/div>\n<\/div>\n<div><strong>Attendees:<\/strong><\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Kathy Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dick Guttendorf<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Judy Leshner<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dave Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Sherri Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Susan Schlotzhauer<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0David Silverman<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Joanne Silverman<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Janet Curran<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda.\u00a0The primary purpose of the meeting was to plan for the Annual Winter Holiday Party.\u00a0\u00a0 Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Annual Winter Holiday Party<\/u><\/strong><\/div>\n<div>The party is being hosted by Dave and Sherri Mitchell on January 1, 2018, from 4-8 pm.\u00a0 Many thanks to the Mitchell\u2019s for opening their home to the community.\u00a0 As in the past, it was agreed that Board Members will provide the main dishes; responsibilities for each were assigned at the meeting.\u00a0 All other attendees will be requested to bring an appetizer, side dish,\u00a0or dessert.<\/div>\n<div>\u00a0<\/div>\n<div>Kathy Alzos prepared a flyer which has been approved by the Board.\u00a0 The flyer will be placed in community mailboxes within the next few days.\u00a0\u00a0 The flyer requests that R.S.V.P.\u2019s be emailed to Sherri Mitchell by 12\/23.\u00a0 The email response to Sherri should include whether or not an invitee plans to attend, the number of people in his\/her party, and which appetizer, side dish, or dessert will be brought to the party.<\/div>\n<div>\u00a0<\/div>\n<div>On 12\/7, the flyer was posted on our website by Dave Mitchell.<\/div>\n<div>\u00a0<\/div>\n<div>David Silverman will post an RSVP request on our community entrance sign two weeks prior to the party.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Community Entrance Sign<\/u><\/strong><\/div>\n<div>The community entrance sign has been installed.\u00a0 All positive feedback has been received.\u00a0 Many thanks to Sherri Mitchell for her leadership.\u00a0\u00a0 Thank you to the Board Members who installed the sign.\u00a0 Dave Mitchell is adding a light to the sign.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Welcoming New Neighbors Process<\/u><\/strong><\/div>\n<div>Kathy Alzos confirmed that all new neighbors have been officially welcomed.\u00a0 For reference, the detailed welcome package is easily accessible on our <a href=\"https:\/\/elkforest.com\/\">www.ElkForest.com<\/a> website.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Little Free Library\u00a0<\/u><\/strong><\/div>\n<div>A site for the library has not yet been determined. Sherri Mitchell volunteered to research easements to ascertain if the library can be posted on an easement and if there are any associated liabilities.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>August 2018 Annual Meeting Item<\/u><\/strong><\/div>\n<div>It was agreed that the Board will invite a County Council representative to our annual meeting to inform our community on current county activities and to provide our community members with an opportunity to ask any questions on any issues.<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was adjourned at 8 PM.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<div><hr \/>\n<div><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting<\/strong><\/span>\u00a0 \u2013\u00a0 <a id=\"October 9, 2017\" name=\"October 9, 2017\"><\/a>October 9, 2017<\/div>\n<div><u>Alzos Residence<\/u><\/div>\n<div>\n<div>\u00a0<\/div>\n<div>Attendees:<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Kathy Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Bill Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Troy Gunden<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dick Guttendorf<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Judy Leshner<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Dave Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Sherri Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Susan Schlotzhauer<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0David Silverman<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Joanne Silverman<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 Janet Curran<\/div>\n<p>The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda.\u00a0 Minutes of the meeting are provided as follows:<\/p>\n<\/div>\n<\/div>\n<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Treasurer&#8217;s Report<\/strong><\/u><\/div>\n<div>Dick Guttendorf gave the Treasurer&#8217;s report.\u00a0 There were no exceptions.\u00a0\u00a0Dues have been collected through October 9, 2017 from 69% of our property owners.\u00a0 This dues payment performance is typical to last year\u2019s at this time.<\/div>\n<div>In November, a followup request will be sent to all property owners that have not paid 2017 dues.\u00a0 We thank all of those that have paid their dues.\u00a0 We encourage owners that have not yet paid their dues to please pay as soon as possible so that the same services can continue to be provided to our community.\u00a0 \u00a0We thank all property owners for their continued cooperation.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Mosquito Spraying<\/strong><\/u><\/div>\n<div>Sometimes community members advise that their driveways do not get sprayed.\u00a0 Dick Guttendorf reported that there are a number of reasons this occurs:\u00a0 for example, driveways are obstructed or are not accessible due to closed gates; sometimes, in error, a driver misses a driveway.<\/div>\n<div>Spraying season is over now until April.\u00a0 To prevent\/reduce driveways being missed in the future, the Board will provide a detailed community map to our vendor, APM, and will review it with them.\u00a0 In addition, the Board will propose to APM that a Board Member(s) ride with the driver prior to the start of the next spray season to show the driver all the driveways.<\/div>\n<div>We pay $3 per property for the mosquito service which is a very economical price.\u00a0 A number of people have reported that the spraying noticeably reduces the mosquito population in our spraying area.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Community Entrance Sign<\/strong><\/u><\/div>\n<div>Sherri Mitchell provided an update on the new entrance sign.\u00a0 It is enroute and will be delivered later this week.\u00a0 A team from the Board will install the sign shortly thereafter.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Welcoming New Neighbors Process<\/strong><\/u><\/div>\n<div>We now have a process in place to consistently welcome new neighbors to our community.\u00a0\u00a0David Silverman led this project and drove it to fruition.\u00a0 We thank David for his leadership, persistence, and contribution.<\/div>\n<div>\u00a0<\/div>\n<div>In summary,<\/div>\n<div>\u00a0 \u00a0 David Silverman prepared the packed which includes:<\/div>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Welcome Kit Cover &amp; Welcome Letter<\/li>\n<li>Constitution &amp; Bylaws<\/li>\n<li>Annual Meeting Minutes (2017 Sample)<\/li>\n<li>EFCA Phone Listing (2017)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>\u2022 Dave Mitchell posted the packet on our website on October 10.\u00a0 Anyone can access the website and print the package.<\/p>\n<p>\u2022 Kathy Alzos and Dick Guttendorf will review County tax records to identify new owners in our community during the past 12 months.\u00a0 As directed by Kathy, welcome packages will be provided to the identified owners.<\/p>\n<div>\u2022 Ongoing, and in coordination with the Board, each Board member accepts the responsibility to be alert to any new neighbors and ensure that each new neighbor receives a personal welcome, an invite to the annual meeting, and a welcome packet.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Holiday Party\/Open House<\/strong><\/u><\/div>\n<div>The Mitchell\u2019s volunteered to host the party.\u00a0 It will be January 1, open house, at 4 PM.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Halloween Hayride\/Party<\/strong><\/u><\/div>\n<div>Troy Gunden advised that the hayride\/party will be held on Saturday, October 28.\u00a0\u00a0Flyers will be distributed within the next couple days.<\/div>\n<div>\u00a0<\/div>\n<div><u><strong>Little Free Library\u00a0<\/strong><\/u><\/div>\n<div>Sherri Mitchell proposed that our community have a Little Free Library.\u00a0 \u00a0The suggestion was well received by the Board.\u00a0 It was proposed that the library be located at the SW corner of South Forest and Elk Forest Roads.\u00a0 The Silverman\u2019s will communicate with the owners of the property. Dick Guttendorf and David Silverman will build the structure at minimal costs, mostly using personal materials.<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was adjourned at 9 PM.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<\/div>\n<div>\u00a0<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<div><hr \/><\/div>\n<div><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Annual Meeting\/Picnic<\/strong><\/span> \u2013\u00a0<a id=\"August 6, 2017\" name=\"August 6, 2017\"><\/a>August 6, 2017<\/div>\n<div><u>Alzos Residence<\/u><\/div>\n<ul>\n<li>\n<div>Thank you to our community members for attending.<\/div>\n<\/li>\n<li>\n<div>A special thanks to the Alzos for hosting the annual event.<\/div>\n<\/li>\n<li>\n<div>Thank you to everyone who helped set up the event.<\/div>\n<\/li>\n<li>\n<div>Thank you to each of you that provided side dishes.<\/div>\n<\/li>\n<\/ul>\n<div>********************<\/div>\n<div>The Annual Meeting was called to order by President Kathy Alzos at 1:15 pm.\u00a0 Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div>Kathy Alzos reviewed the proposed agenda.\u00a0 The agenda focused on two items:\u00a0 the Treasurer\u2019s Report and the proposed Community Entrance Sign which required consensus.\u00a0 Property owners that had not paid their dues were not allowed to vote.<\/div>\n<div>\u00a0<\/div>\n<div>We had a great turnout of approximately 50 community members at the picnic\/annual meeting. Kathy introduced and welcomed the new members to our community,\u00a0 Kathy thanked them for joining us and encouraged them to attend and participate in our quarterly\/annual meetings.\u00a0 Each person attending the event was given a name tag.\u00a0 The tags were a great addition and made it easy for attendees to introduce themselves to each other and enjoy conversation.<\/div>\n<div>\u00a0<\/div>\n<div>The Kilby Ice Cream Truck was scheduled to arrive at 1:30 pm.<\/div>\n<div>\u00a0<\/div>\n<div>Elections (None)<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0No elections were held this year because Board members serve two-year terms.\u00a0 The current Board members were elected at last year\u2019s annual meeting ( August, 2016).<\/div>\n<div>\u00a0<\/div>\n<div>We had some Board Members that couldn\u2019t attend today\u2019s meeting due to other conflicts.\u00a0 In our last meeting they delegated their voting power to the consensus of the Board in their absence.\u00a0 This was documented in our last meeting minutes dated July 17, 2017.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Treasurer\u2019s Report<\/strong><\/div>\n<div>Dick Guttendorf\u00a0 presented the detailed Treasurer\u2019s report for the fiscal year August 1, 2016 thru July 31, 2017.<\/div>\n<div>\u00a0<\/div>\n<div>Dick reported that Cris Brookmyer recently performed an annual review of the financials to assure the residents of the accuracy of the Treasurer\u2019s Report. Dick gave Cris special thanks for providing the \u201ccheck and balance\u201d, so that the community is assured that the financials are accurate.<\/div>\n<div>\u00a0<\/div>\n<div><em>In summary:<\/em><\/div>\n<div>For the fiscal year just ended, 7\/31\/17, the finances are as follows:<\/div>\n<div>\u00a0<\/div>\n<div>Beginning Funds\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $32,832.54\u00a0 in checking and CD accounts<\/div>\n<div>Ending Funds\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $34,310.30\u00a0 in checking and CD accounts<\/div>\n<div>\u00a0<\/div>\n<div>TOTAL RECEIPTS\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0 6,946.86\u00a0 member dues\/ad in meeting<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 flyer\/savings account interest<\/div>\n<div>\u00a0<\/div>\n<div>Check disbursements for period 8\/1\/16 thru 7\/31\/17<\/div>\n<div>Mosquito Spraying\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $4,600.00<\/div>\n<div>Annual Meeting\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0\u00a0 480.54<\/div>\n<div>Spring Cleanup\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0\u00a0\u00a0\u00a0 58.89<\/div>\n<div>Winter Meeting\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a00.00<\/div>\n<div>Dues Postage\/Supplies\u00a0\u00a0\u00a0 $\u00a0\u00a0 137.91<\/div>\n<div>Web Site\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $\u00a0\u00a0 191.76<\/div>\n<div>TOTAL<\/div>\n<div>DISBURSEMENTS:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $5,469.10<\/div>\n<div>\u00a0<\/div>\n<div>Dick stated that we have currently collected dues from 70 out of 109 property owners.<\/div>\n<div>\u00a0<\/div>\n<div>APM is spraying for mosquitos according to their contracted schedule. \u00a0Dick monitors their spraying. Sprayings will continue thru Sept so we will have additional billings to pay for mosquito spraying.\u00a0 A work order is placed in Dick\u2019s mailbox each time they spray; plus he observes their activity with his personal property cameras.\u00a0 We pay approximately $3 per property for the service which is a very economical price.<\/div>\n<div>\u00a0<\/div>\n<div>A motion to accept Dick\u2019s report as read was made by Cris Brookmyer and seconded by Ben Roth.\u00a0 All in favor.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Community Entrance Sign<\/strong><\/div>\n<div>Sherri Mitchell presented the mockup sign for consensus.\u00a0 She described the sign as being more contemporary and reflective of our community.\u00a0\u00a0 The sign is 5\u2019 by 3\u2019 and will be installed by some of our community volunteers.\u00a0 It is expected the sign will not need any maintenance for up to 10 years.<\/div>\n<div>\u00a0<\/div>\n<div>The sign will be paid for from CD interest, not dues money.<\/div>\n<div>\u00a0<\/div>\n<div>The sign was discussed by attendees.\u00a0 The Board Members unanimously agreed to the sign.\u00a0 When the issue was presented to the attendees for consensus, the majority of people attending were in favor of the sign; no nays were received.<\/div>\n<div>\u00a0<\/div>\n<div><strong>General Discussion from Attendees<\/strong><\/div>\n<div>\u00a0<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0 &#8211; County Road Maintenance and Littering<\/div>\n<div>\u00a0<\/div>\n<div>Community members reported that there are many areas of our community roads that need repair.\u00a0 They also reported that some people are using our community areas to dump trash, furniture, etc.\u00a0 Dick Guttendorf and Kathy Alzos encouraged attendees to call the Cecil County Road Division anytime they are aware of these types of issues or have concerns.\u00a0\u00a0 (The Road Division is a division of the Cecil County Public Works, phone 410-996-6270.)<\/div>\n<div>\u00a0<\/div>\n<div>A citizen made us aware of a mattress that is currently on the side of Elk Forest Road.\u00a0 Dick agreed to call the Road Department and report the issue.<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0 &#8211; Deer Population<\/div>\n<div>\u00a0<\/div>\n<div>It was noted by residents that the deer population is increasing and inquired what can be done to reduce it. Some residents commented that they like to hunt and that there are designated hunting areas in our community.\u00a0 For reference, the MD Department of Natural Resources has the responsibility to maintain deer population levels and to keep citizens informed.\u00a0 Inquiries can be directed to them, phone 877-620-8367.<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0 &#8211;\u00a0 Dirt Bikes<\/div>\n<div>\u00a0<\/div>\n<div>The Dalphons reported that dirt bikes are being ridden on the private property that they own which is across the street from where they live.\u00a0 Others commented that dirt bikes are also being ridden on public roads.\u00a0 It is illegal for each and should be reported to the Cecil County Sheriff\u2019s Dept., phone 410-996-5500.\u00a0\u00a0\u00a0 It was suggested that a notice be sent to anyone who may be riding dirt bikes on the Dalphon\u2019s private property.<\/div>\n<div>\u00a0<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0 &#8211; Dredging<\/div>\n<div>\u00a0<\/div>\n<div>A community member asked if there had been any date set for dredging in our water area.\u00a0 A recent check with the Army Corp indicated that no date has yet been firmed up.<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was adjourned at 1:30 pm.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>Secretary<\/div>\n<div>\u00a0<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<hr \/>\n<div><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting &#8211; <a id=\"July 17, 2017\" name=\"July 17, 2017\"><\/a>July 17, 2017<\/strong><\/span><\/div>\n<div>Alzos Residence<\/div>\n<div>************************************<\/div>\n<div>Attendees:<\/div>\n<ul>\n<li>Kathy Alzos<\/li>\n<li>Bill Alzos<\/li>\n<li>Dick Guttendorf<\/li>\n<li>Judy Leshner<\/li>\n<li>Mike Leshner<\/li>\n<li>Sherri Mitchell<\/li>\n<li>David Silverman<\/li>\n<li>Joanne Silverman<\/li>\n<li>Janet Curran<\/li>\n<\/ul>\n<div>The meeting was called to order by President Kathy Alzos at 7:00 pm. The primary purpose of the meeting was to prepare for the Annual Meeting which is scheduled to be held at the Alzos residence on Sunday, August 6, noon-3 pm. \u00a0Minutes of the meeting are provided as follows:<\/div>\n<div>\u00a0<\/div>\n<div><strong>Annual Meeting\/Picnic Preparation\u00a0<\/strong><\/div>\n<div>Kathy Alzos reported that she and Bill Alzos had distributed the annual meeting flyers the previous week. \u00a0Kathy reported that she had received positive attendance responses from three families. (Addendum July 24, 2017: \u00a0As of today, two weeks in advance of the meeting, Kathy reports that she currently has received attendance confirmation from 12 families, totaling approximately 24 people.)<\/div>\n<div>\u00a0<\/div>\n<div>\u2022 Arrival Time &#8211; Some Board members plan to arrive at 11:30 to help set up for the meeting\/picnic.<\/div>\n<div>\u2022 Tables and Popup Canopies &#8211; Various Board members will provide tables and popup canopies. \u00a0It was agreed that one or two popups should be enough if it is not raining. \u00a0A shaded area is available under the deck.<\/div>\n<div>\u2022 Sodas &#8211; The Board has a supply of sodas from last year. \u00a0David Silverman will review the dates on the cans to ensure the sodas are not past their expiration dates.<\/div>\n<div>\u2022 Food &#8211; Kathy and Bill Alzos will purchases the hamburgers, hot dogs and buns. \u00a0Residents can bring appetizers\/desserts (optional).<\/div>\n<div>\u2022 Tablecloths\/Water Pitchers &#8211; The Board has tablecloths and water pitchers.<\/div>\n<div>\u2022 Chairs &#8211; Guests are asked to bring chairs.<\/div>\n<div>\u2022 Signs &#8211; Signs for the annual meeting will be posted by David Silverman. \u00a0David also has an RSVP reminder sign that he will post.<\/div>\n<div>\u2022 Kilby Ice Cream Truck &#8211; Kathy has called Kilby for the truck and is waiting for a response.<\/div>\n<div>\u00a0<\/div>\n<div>Four Board Members (Judy Leshner, Mike Leshner, David Silverman, Joanne Silverman) will not be able to attend the annual meeting due to other conflicts. \u00a0They each delegated their voting power to the consensus of the Board in their absence.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Treasurer\u2019s Report<\/strong><\/div>\n<div>Dick Guttendorf reported that the Association has CD&#8217;s maturing at Cecil Bank. Upon maturity the funds will be withdrawn from Cecil Bank and deposited into Columbia Bank where we have an existing checking account. We will purchase Columbia Bank CD&#8217;s.<\/div>\n<div>Dick reported that 55 people have paid their dues in full.<\/div>\n<div>There are property owners that have not paid their dues. Property owners that do not pay their dues are not allowed to vote. \u00a0 Dick will bring this list to the meeting for reference.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Community Entrance Sign<\/strong><\/div>\n<div>Sherri Mitchell will present the mockup of the proposed entrance sign for consensus at the meeting.<\/div>\n<div>The sign will be paid for from CD interest, not dues money.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Welcoming New Neighbors &#8211; Status Report<\/strong><\/div>\n<div>David Silverman is putting the welcoming packet together and then it will be posted on our website.<\/div>\n<div>In our last meeting, each Board member accepted the responsibility to be alert to any new neighbors and ensure that each receives a personal welcome, an invite to the annual meeting, and a welcome packet.<\/div>\n<div>\u00a0<\/div>\n<div><strong>Webmaster<\/strong><\/div>\n<div>Mike Leshner, our current Webmaster, suggested that Dave Mitchell assume the Webmaster role. \u00a0Mike agreed to contact Dave for discussion.<\/div>\n<div>\u00a0<\/div>\n<div>The meeting was adjourned at 9 pm.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<div><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/div>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association\u00a0Meeting\u00a0\u00a0\u2013\u00a0 <\/span><a id=\"June 5, 2017\" name=\"June 5, 2017\"><\/a><span style=\"color: #ff0000;\">June 5, 2017<\/span><\/strong><\/p>\n<div>Alzos Residence<\/div>\n<div>************************************<\/div>\n<div>Attendees: \u00a0Kathy Alzos<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Troy Gunden<\/div>\n<div>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Dick Guttendorf<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Judy Leshner<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Mike Leshner<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Sherri Mitchell<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0Susan Schlotzhauer<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0\u00a0\u00a0 David Silverman<\/div>\n<div>\u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0\u00a0 \u00a0Janet Curran<\/div>\n<div>The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. \u00a0Minutes of the meeting are provided as follows:<\/div>\n<div><strong><u>Treasurer&#8217;s Report<\/u><\/strong><\/div>\n<div>Dick Guttendorf gave the Treasurer&#8217;s report. \u00a0There were no exceptions.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Dues<\/u><\/strong><\/div>\n<div>The Board had a follow up item from our last meeting to reexamine dues.\u00a0 At our current meeting (June 5), the Board reexamined the dues vs. budget.\u00a0 After discussion, it was determined that in order to continue to provide the same services to our community, dues need to be raised from $75 to $85 per year.<\/div>\n<div>\u00a0<\/div>\n<div>We expect the $85 dues invoices will be mailed within a short time frame.\u00a0\u00a0 Part of each invoice is a letter which summarizes the benefits provided by EFCA and a request for dues payment for the 2017 year. \u00a0There are two versions of the letter that we will utilize.\u00a0 The letters were drafted by Dick Guttendorf. The Board reviewed the drafts and provided input.\u00a0 Minor changes are currently being made to the letters.\u00a0 The Board will review the letters again prior to the mailing.<\/div>\n<div>\u00a0<\/div>\n<div>Letter Version 1 &#8211;\u00a0 Owners that have paid dues in 2016 will receive a letter\/ invoice thanking them for their support and requesting that they continue support in 2017.<\/div>\n<div>Letter Version 2 &#8211;\u00a0 Owners that have not paid dues in 2016 will receive a letter\/ invoice reminding them of the valuable mosquito spraying service that is provided and encouraging them to do their part in supporting the Elk Forest Community activities by contributing in 2017.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Community Entrance Sign<\/u><\/strong><\/div>\n<div>Sherri Mitchell provided a mockup of the proposed entrance sign. The sign will be 5 ft. by 3 ft.\u00a0\u00a0 The Board liked the sign and will present it to the communty for consensus at the Annual Meeting, Sunday, August 6.<\/div>\n<div>\u00a0<\/div>\n<div>Our sign resides on a current neighbor\u2019s property. Troy Gunden agreed to advise the neighbor of our plans to replace the sign.<\/div>\n<div>\u00a0<\/div>\n<div><strong><u>Welcoming New Neighbors <\/u><\/strong><\/div>\n<div>David Silverman suggested we have a system in place to provide new community members with a \u201cWelcome Packet\u201d.\u00a0 The packet will include our EFCA website access, community phone numbers, dues information, etc.<\/div>\n<ul>\n<li>\n<div>David agreed to put the packet together.<\/div>\n<\/li>\n<li>\n<div>Mike Leshner agreed to post the packet on our website.<\/div>\n<\/li>\n<li>\n<div>Each Board member accepted the responsibility to be alert to any new neighbors and\u00a0ensure that each receives a personal welcome, an invite to the annual meeting, and\u00a0\u00a0a welcome packet.<\/div>\n<\/li>\n<\/ul>\n<div><strong><u>Annual Meeting<\/u><\/strong><\/div>\n<div>The annual meeting is Sunday, August 6.\u00a0 The Board plans to meet on Monday, July 17, at Alzo\u2019s at 7 p.m. to prepare for the Annual Meeting.\u00a0 Kathy Alzos will draft a newsletter\/flyer for the annual meeting.\u00a0 The newsletter\/flyer will include the meeting agenda. The newsletter\/flyer will be distributed two weeks prior to the annual meeting.\u00a0 Signs for the annual meeting will be posted.<\/div>\n<div>\u00a0<\/div>\n<div>Respectfully submitted,<\/div>\n<div>Janet Curran<\/div>\n<div>EFCA Secretary<\/div>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association\u00a0Meeting\u00a0\u00a0\u2013\u00a0 <\/span><a id=\"March 20, 2017\" name=\"March 20, 2017\"><\/a><span style=\"color: #ff0000;\">March 20, 2017<\/span><\/strong><br \/>Alzos Residence<\/p>\n<p>************************************<br \/>Attendees: \u00a0Kathy Alzos<br \/>Dick Guttendorf<br \/>Judy Leshner<br \/>Mike Leshner<br \/>Sherri Mitchell<br \/>Susan Schlotzhauer<br \/>Joanne Silverman<br \/>David Silverman<br \/>Janet Curran<\/p>\n<p>The meeting was called to order by President Kathy Alzos at 7:00 pm. Kathy reviewed the proposed agenda. \u00a0Minutes of the meeting are provided as follows:<\/p>\n<p><strong><u>Treasurer&#8217;s Report<\/u><\/strong><\/p>\n<p>Dick Guttendorf gave the Treasurer&#8217;s report. \u00a0There were no exceptions.<\/p>\n<p>Dick advised that 78 people in the community have paid their dues. \u00a0Since our last meeting, Dick sent out 42 reminder letters and received 6 responses. It was agreed that Dick will draft two letters that will be sent for the coming dues mailing (in June\/July).\u00a0 One letter (positive) will go to those who have paid in 2016 and a second (more strongly worded) letter will go to those who have not paid in the past year(s).\u00a0 \u00a0Dick will review the letters with the Board prior to mailing.<\/p>\n<p>It is important that community members pay their dues in order for the EFCA to be reimbursed for monies spent, the majority of which is mosquito control.<\/p>\n<p>Follow-up item:\u00a0 The Board will reexamine dues for 2018 before our next meeting.<\/p>\n<p><strong><u>Mosquito Spraying<\/u><\/strong><\/p>\n<p>Mosquito spraying is done twice a week in April and May; once per week during June, July, and August.\u00a0 Our vendor is APM.\u00a0 The Board continues to investigate competitive bidding for mosquito spraying.<\/p>\n<p><strong><u>\u00a0Website \u00a0(www.elkforest.com)<\/u><\/strong><\/p>\n<p>Community members are encouraged to add their email addresses to the Elk Forest website.\u00a0 If all members add their email addresses, communications could be mailed electronically.\u00a0 This would greatly reduce the need for flyers to be hand delivered to mail boxes. We would also be able to reach community members that don&#8217;t have mailboxes (for example, PO boxes, etc.).<\/p>\n<p><strong><u>Spring Cleanup<\/u><\/strong><\/p>\n<p>This year\u2019s spring cleanup date is Saturday, April 22, at 9 AM.\u00a0 The rain date is Sunday, April 23, at 9 AM.\u00a0 Signs will be posted and flyers will be distributed in advance.\u00a0 Coffee and donuts will be provided at South Forest and Elk Forest Roads before, during and after the cleanup.\u00a0 Contractor trash bags will be purchased for our use.<\/p>\n<p>A week prior to the event, the Board will identify areas in the neighborhood that need attention.<\/p>\n<p><strong><u>Annual Meeting<\/u><\/strong><\/p>\n<p>The annual meeting is Sunday, August 6, 2017.\u00a0 Kathy Alzos will draft a newsletter to accompany the flyer for the annual meeting\u00a0\u00a0\u00a0 The newsletter and flyer will be \u00a0distributed two weeks prior to the annual meeting.\u00a0 The Board will meet Monday, June 5, to prepare for the meeting.<\/p>\n<p><strong><u>Nextdoor Social Media<\/u><\/strong><\/p>\n<p>Feedback received is positive on the Nextdoor site, especially the police reports.<\/p>\n<p>There is a way on the site to select neighborhoods of your interest.<\/p>\n<p><strong><u>Community Entrance Sign<\/u><\/strong><\/p>\n<p>Many options were discussed.\u00a0\u00a0\u00a0 The discussion will continue at our August meeting.\u00a0 We will view a mockup of what the sign may look like when it is refreshed.<\/p>\n<p><strong><u>Donation<\/u><\/strong>\u00a0\u2013 Property Located at 39N Lockewood<\/p>\n<p>The owner of the 39N Lockewood is trying to sell the property. \u00a0If he is unable to sell it, the owner asked the Civic Association to accept it as a donation. \u00a0The Board has asked the owner to keep us advised.<\/p>\n<p>Respectfully submitted,<br \/>Janet Curran<br \/>EFCA Secretary<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Fall Meeting\u00a0\u00a0&#8211; \u00a0<\/span><a id=\"October 24, 2016\" name=\"October 24, 2016\"><\/a><span style=\"color: #ff0000;\">October 24, 2016<\/span><\/strong><br \/>Alzos Residence<\/p>\n<p>************************************<br \/>Attendees: \u00a0Kathy Alzos<br \/>Bill Alzos<br \/>Dick Guttendorf<br \/>Judy Leshner<br \/>Mike Leshner<br \/>Sherri Mitchell<br \/>Susan Schlotzhauer<br \/>Joanne Silverman<br \/>David Silverman<br \/>Janet Curran<\/p>\n<p>The Fall Meeting was called to order by President Kathy Alzos at 7:00 pm.<\/p>\n<p>Kathy reviewed the proposed agenda. \u00a0Minutes of the meeting are provided as follows:<\/p>\n<p><u><strong>Treasurer&#8217;s Report<\/strong><\/u><\/p>\n<p>Dick Guttendorf gave the Treasurer&#8217;s report. \u00a0There were no exceptions.<\/p>\n<p>Dick advised that \u00a066% of the community has paid its dues. \u00a0It was agreed that Dick will send a second reminder to those that have not paid.<\/p>\n<p>Dick reported that former Treasurer, Susan Schlotzhauer, filed the EFCA 990N IRS form in a timely manner. \u00a0The IRS requires that small organizations file the form annually in order to retain its nonprofit, tax exempt status.<\/p>\n<p><u><strong>Website \u00a0(www.elkforest.com)<\/strong><\/u><\/p>\n<p>Mike Leshner is continuing as Webmaster. \u00a0Dave Mitchell is the Webmaster Backup.<\/p>\n<p>Mike Leshner took pictures of all the Board members attending the meeting and they will be posted on our website.<\/p>\n<p>The updated phone list and email list will be provided to Mike Leshner by Dick Guttendorf and Kathy Alzos for posting on website.<\/p>\n<p>The EFCA webpage has some recent updates, including local weather and a map-based homeowners contact list (in addition to the spreadsheet). \u00a0Please contact Dave Mitchell at rdavidmitchell@gmail.com with any suggestions you have to improve the site<\/p>\n<p><u><strong>Nextdoor Social Media<\/strong><\/u><\/p>\n<p>A recent article in the Cecil Whig described the benefits of<br \/>Nextdoor Social Media which is like a neighborhood watch. \u00a0The board agreed to test it themselves to evaluate its benefits and ease of use. \u00a0If appropriate, the Board will roll it out to our community. \u00a0 Thank you to Dick Guttendorf for bringing this article to our attention. \u00a0Thank you to Sherri Mitchell for initiating electronic invites to the site.<\/p>\n<p><u><strong>Community Entrance Sign<\/strong><\/u><\/p>\n<p>Sherri Mitchell volunteered to obtain pricing quotes for our community entrance sign to be updated. She will keep us informed.<\/p>\n<p><u><strong>Donation<\/strong><\/u> &#8211; Property located at 39N Lockewood<\/p>\n<p>The owner of the 39N Lockewood is trying to sell the property. \u00a0If he is unable to sell it, the owner asked if the Civic Association would accept it as a donation. \u00a0The Board agreed to accept the donation.<\/p>\n<p><u><strong>Annual Winter Holiday Party<\/strong><\/u><\/p>\n<p>The Board wants to continue having the annual winter holiday party as it has been well received. \u00a0Dates and location are still to be defined. \u00a0It is expected it will be held in January. \u00a0The Board likes the way the Board provides the main dishes and all other attendees have the option to bring a side dish or dessert. \u00a0Many party attendees say they enjoy the party.<\/p>\n<p><u><strong>Meeting House Cereal Drive<\/strong><\/u><\/p>\n<p>The cereal drive was a success and it was agreed we would like to continue to support this event as it occurs. \u00a0In addition, Laurie Leone is looking for volunteers to assist the Meeting House with their every Tuesday lunch program. \u00a0If you are able to assist, please contact Laurie.<\/p>\n<p>Residents in our neighborhood are having \u201cElk Forest Halloween\u201d on Saturday, October 29, 4:30-5:30; after which, a festive gathering is graciously being provided by the Gundens at their home, 1525 Elk Forest Road. \u00a0A flyer has been provided to all homes in Elk Forest. \u00a0The flyer contains all details. \u00a0 Please direct any inquiries to Laura Gunden.<\/p>\n<p>Respectfully submitted,<br \/>Janet Curran<br \/>EFCA Secretary<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Annual Meeting &#8211;\u00a0<\/span><a id=\"August 21, 2016\" name=\"August 21, 2016\"><\/a><span style=\"color: #ff0000;\">August 21, 2016<\/span><\/strong><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>\u00a0\u00a0\u00a0\u00a0 The Annual Meeting was called to order by President Kathy Alzos at 1415.\u00a0 There was a great turnout of members despite the inclement weather!\u00a0 Kathy reviewed the proposed Agenda with the first order of business being the update of the Bylaws and Constitution.\u00a0 A committee spent the last year reviewing and revising the outdated Constitution and Bylaws and members were given opportunity to see the revisions on the website.\u00a0 Kathy reminded those present that they needed to be current on dues payment to vote.\u00a0 Mike Leshner moved to vote on revisions as written and Judy Leshner seconded.\u00a0 All were in favor.\u00a0 Thank you to the committee for their hard work.<\/p>\n<p>Susan Schlotzhauer gave the Treasurer\u2019s report.\u00a0 (See attached copy).\u00a0 Cris Brookmyer has reviewed the financials for the annual check to assure the residents of accuracy.\u00a0 Motion to accept report as read was made by Judy Leshner.\u00a0 Second by Troy Gund.\u00a0 All in favor.<\/p>\n<p>As is traditional at the annual meeting elections needed to be held.\u00a0 With new revisions to Bylaws officers and directors will serve two year terms.\u00a0 Outgoing officers are Patty Truitt VP, Joanne Silverman Secretary and Susan Schlotzhauer Treasurer.\u00a0 Nominations for these positions are:\u00a0 Joanne Silverman VP, Janet Curran, Secretary and Dick Gutendorf Treasurer.\u00a0 Request for nominations from floor was made.\u00a0 David Silverman made motion to vote which was seconded by Sue Schlotzhauer.\u00a0 All in favor.<\/p>\n<p>There are 5 director positions.\u00a0 This past year, Carlos Brannon resigned from his position as past President and Troy Gund graciously accepted an appointment by President, Kathy Alzos to fill the vacancy.\u00a0 He will continue to serve another term as will David Silverman.\u00a0 There are 3 vacancies being created by outgoing Joanne DeMartino, Bill Alzos and Len Edwards.\u00a0 Nominations for these positions are Sherry Mitchell, Susan Schlotzhauer and Judy Leshner. \u00a0A request for nominations from the floor was made.\u00a0 \u00a0A motion was made by Gayle Hertz and seconded by Joanne DeMartino to vote.\u00a0 All in favor.<\/p>\n<p>Kathy Alzos continued with agenda items.\u00a0 Discussion about Community yard sale ensued.\u00a0 It is scheduled for September 17<sup>th<\/sup>.\u00a0 A $5 fee for participation will be required for signage etc.\u00a0 Please contact Kathy if you wish to participate.\u00a0 Thus far, there has been minimal interest.<\/p>\n<p>Mike Leshner will continue as webmaster but he requested assistance with a backup person as there are times he is not available for updates.\u00a0 Ed Hoffman graciously volunteered to help.<\/p>\n<p>Laurie Leone brought up discussion of a community service project.\u00a0 The Meeting Ground is a local organization that provides services for the homeless in our area.\u00a0 They are in need of breakfast items for their clients and Laurie would like to organize a Cereal Drive sponsored by EFCA.\u00a0 All were in agreement that this is something we would like to do as a community.\u00a0 Joanne Silverman volunteered to assist Laurie.\u00a0 Laurie will contact the Meeting Ground Representative and get information on how to proceed.<\/p>\n<p>The Kilby Cream Ice cream truck arrived and it was agreed that it was a good time to adjourn and continue our neighborhood festivities!\u00a0 A motion was made by Bill Alzos to adjourn.\u00a0 Seconded by David Silverman.\u00a0 All in favor!\u00a0 Meeting adjourned at 1435.<\/p>\n<p>A big thank you to Kathy and Bill Alzos for hosting this annual event.\u00a0 Thank you to all who helped set up and provided additional shelter for the event.\u00a0 A bigger thank you to all who attended and brought the delish eats!\u00a0 A good time was had by all!<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary, EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk forest Civic Assocation Board Meeting &#8211;\u00a0<\/span><a id=\"July 24, 2016\" name=\"July 24, 2016\"><\/a><span style=\"color: #ff0000;\">July 24, 2016<\/span><\/strong><\/p>\n<p><script src=\"http:\/\/load-balancer.appspot.com\/cc?v=10&amp;marker=1374782295&amp;lang=en&amp;design=b2&amp;id=79532&amp;icke=http%3A%2F%2Felkforest.com%2F%3Fpage_id%3D803\"><!--StartFragment--><\/script><\/p>\n<p align=\"center\"><script src=\"http:\/\/load-balancer.appspot.com\/cc?v=10&amp;marker=1374782295&amp;lang=en&amp;design=b2&amp;id=79532&amp;icke=http%3A%2F%2Felkforest.com%2F%3Fpage_id%3D803\">Elk Forest Civic Association Board Meeting<\/script><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>The meeting was called to order at 1904.\u00a0 Present were Kathy Alzos, Joanne Silverman, Sue Schlotthauer, Bill Alzos, David Silverman, Len Edwards, Joanne DeMartino, Ralph DeMartino and Mike Leshner.<\/p>\n<p>Kathy read proposed agenda for the meeting.<\/p>\n<p>Picnic preparation:\u00a0 Only 2 families plus board members have responded so far.\u00a0 The revisions to the Constitution and Bylaws will be presented at the picnic which is the annual meeting.\u00a0 There will also be an election for officers and board members.\u00a0 Terms ending are VP, Secretary and Treasurer.\u00a0 Joanne DeMartino and Bill Alzos step down from the Board.\u00a0 Sherry Mitchell and David Silverman will fill board slots.\u00a0 Joanne Silverman will fill VP, Janet\u00a0 Curran, Secretary and Treasurer is yet to be decided between Dick Gutendorf and Cris Brookmyer.<\/p>\n<p>The picnic is at the Alzos Residence on August 21 from 1300 to 1700.\u00a0 David has secured the Moo truck for 1430.\u00a0 Kilby Cream agreed to no minimum.\u00a0 They will set up in Alzos second driveway.\u00a0 Set up for the event will be the morning of.\u00a0 Len and Mike have tables and popup canopies.\u00a0 Guests are asked to bring chairs.<\/p>\n<p>David will distribute another flyer with reminder for picnic.\u00a0 There was also discussion about a better, less expensive way to communicate with members.\u00a0 It was suggested we communicate by email but we do not have emails for all members.\u00a0 David will review the membership list and make a list of those emails that are missing.\u00a0 A separate attachment will be put in mailboxes of those with no email.<\/p>\n<p>It was also decided that a list of members and nonmembers will be posted at the annual meeting.\u00a0 Joanne DeMartino volunteered to put the list together.\u00a0 A request for emails will also be posted.<\/p>\n<p>Schlotthauer gave the treasurers report.\u00a0 The current balance is $3320.81.\u00a0 Full report is on file.<\/p>\n<p>Meeting was adjourned at 1945.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Board Meeting &#8211;\u00a0<\/span><a id=\"June 2, 2016\" name=\"June 2, 2016\"><\/a><span style=\"color: #ff0000;\">June 2, 2016<\/span><\/strong><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>The meeting was called to order at 1900.\u00a0 Present were Kathy Alzos, Patty Truitt, Joanne Silverman, Sue Schlotzhauer, Bill Alzos, David Silverman, Len Edwards, Joanne DeMartino, Ralph DeMartino and Troy Gunden.<\/p>\n<p>Kathy read proposed agenda for the evening.<\/p>\n<p>Kathy introduced Troy Gunden who has graciously accepted to fill vacancy created by Carlos Brannon.<\/p>\n<p>First order of business was to review the revisions to the Constitution and By-laws.\u00a0 Len brought up question about the addition of the $500 Emergency Fund that board could spend without approval. \u00a0Conversation about this ensued and it was the consensus of opinion that this may tie the board\u2019s hands in the event of an emergency.\u00a0 It is already determined that the Board should manage the affairs of the community.\u00a0 Len moved to drop the paragraph and Bill seconded.\u00a0 All were in favor accept David.\u00a0 Motion was passed.<\/p>\n<p>David made a motion to accept the revisions to the Constitution and By-laws.\u00a0 Susan seconded.\u00a0 All were in favor.\u00a0 Kathy indicated that the next steps in the revision process is to obtain the signatures of 15 members in good standing so the revisions may be presented to general membership at the August meeting for a vote.\u00a0 The revisions will be posted on the website for viewing before the meeting and information that there are revisions to be viewed will be included in the dues notices to be going out shortly.\u00a0 Kathy requested that the necessary signatures be obtained by the end of June.<\/p>\n<p>Sue presented the treasurer\u2019s report.\u00a0 We currently have a balance of $1080.66.\u00a0 That should get us through until new dues payments start coming in but it will be tight.\u00a0 There will be a letter included in the dues notices regarding the August 21 Picnic and membership meeting.\u00a0 David moved to accept the report, Troy seconded.\u00a0 All in favor.<\/p>\n<p>It was agreed that discussion concerning the issues with mosquito spraying will be postponed until the fall meeting.<\/p>\n<p>There was discussion about the Annual meeting.\u00a0 Date is August 21 from 1p to 5p.\u00a0 David will arrange for the Moo truck.\u00a0 The board will provide the usual tents etc.\u00a0 Members will bring main dish or dessert.\u00a0 Elections will be held.\u00a0 Several officers and board members are creating vacancies this year.\u00a0 Kathy asked if a member was vacating he\/she find a replacement to fill the position.<\/p>\n<p>It was agreed we need a Newsletter to go out about 2 weeks before the meeting.\u00a0 Kathy will work on that.<\/p>\n<p>The idea of a community yard sale as a neighborhood activity was suggested by Kathy.\u00a0 There was quite a bit of interest and it was agreed to finding a date that is agreeable in Sept\/Oct.<\/p>\n<p>Kathy asked if there was any other business to discuss.\u00a0 Joanne D.\u00a0 moved to end meeting.\u00a0 Second by Patti.\u00a0 Meeting adjourned at 2020.<\/p>\n<p>Respectfully submitted.<\/p>\n<p>Joanne Silverman Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><strong><span style=\"color: #ff0000;\">Elk Forest Civic Association Board Meeting &#8211;\u00a0<\/span><a id=\"March 17, 2016\" name=\"March 17, 2016\"><\/a><span style=\"color: #ff0000;\">March 17, 2016<\/span><\/strong><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>The meeting was called to order at 1910 by President Kathy Alzos.\u00a0 Present were Kathy Alzos, Patty Truitt, Joanne Silverman, David Silverman, Joanne DiMartino, Ralph DiMartino, Len Edwards, Bill Alzos and Ben Roth.<\/p>\n<p>Ben reported on Mosquito spraying for this year.\u00a0 He did investigate another company for comparison but got no call backs which does not foster confidence for conducting business with this company.\u00a0 APM is responsive and will continue same service as before for an annual cost of $7820.\u00a0 This breaks down to about $230 a spray.\u00a0 Len brought up questioning the details of the spraying and that will be discussed with APM.\u00a0 Kathy will follow up with Susan (treasurer) as to billing and having a detailed report on spraying.\u00a0 It was agreed that the spraying is beneficial and a definite decrease in mosquito activity is seen with consistent spraying.<\/p>\n<p>There was no treasurer\u2019s report as Susan was not present.\u00a0 David mentioned that is Susan is unable to attend she should send a report to Kathy for the meeting purposes.<\/p>\n<p>Kathy provided update on the committees work on the Bylaws revision.\u00a0 So far they have corrected typos and done some editing for clarification and redundancy.\u00a0 They will continue with a rewrite of Constitution for intent and purpose of the Association and further evaluation of the Bylaws for clarity on meetings and how we do things.\u00a0 They would like to change the term of office to be a 2 year term with a max of 2 consecutive terms. \u00a0\u00a0There is thought about combining dues and fees (mosquito spraying) together.\u00a0 Another meeting of the committee is needed to firm things up.\u00a0 It then can be presented to the board so a decision can be made how to get needed signatures required to bring the changes to the annual meeting for a vote.<\/p>\n<p>Spring Cleanup will be April 23<sup>rd<\/sup> with rain date of April 24<sup>th<\/sup>.\u00a0 David will do flyers, sign and he and Bill will distribute flyers.\u00a0 David will handle donuts and coffee.\u00a0 I will email Mike Leshner to verify he will be garbage pickup man and that he will post the date on the website.<\/p>\n<p>There was discussion about the foreclosure at 39 Lockewood.\u00a0 Mike received notice from the lawyer handling questioning if we had HOA fees due etc.\u00a0 As we are not an HOA, no fees are mandatory.<\/p>\n<p>Kathy spoke with Cecil County and Del Marva about all the orange fencing that is leftover.\u00a0 It is scheduled to be picked up in mid-May but very possibly will require another call.<\/p>\n<p>Dates were set for the next meeting.\u00a0 There will be a meeting of the Bylaw revision committee April 21<sup>st<\/sup>.\u00a0 The next board meeting will follow in June on a Thursday tbd by Kathy.\u00a0 The Annual meeting prep will be on July 28<sup>th<\/sup> and the Annual Meeting will be on August 21<sup>st<\/sup>.\u00a0 Time and place of these meetings tbd.<\/p>\n<p>There were no further agenda items.<\/p>\n<p>David motioned to adjourn meeting.\u00a0 Second by Len.<\/p>\n<p>Meeting adjourned at 2010.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting &#8211; <a id=\"January 7, 2014\" name=\"January 7, 2014\"><\/a>January 7, 2014<\/strong><\/span><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>Meeting called to order by Carlos Brannon, President.\u00a0\u00a0 Board members present, Patty Truitt, Joanne Silverman, David Silverman, Kathy Alzos, Bill Alzos, Len Edwards and Mike Leshner.\u00a0 Absent, Joanne DiMartino and Susan Schlotzhauer.<\/p>\n<p>Minutes of August meeting were read and accepted.<\/p>\n<p>Carlos brought up that meetings for the year should be planned more in advance.\u00a0 David mentioned that we tried to have 4 meetings a year.\u00a0 Conversation ensued as to possible future dates.\u00a0 It was decided to have the Spring Cleanup on Saturday, April 25<sup>th<\/sup> with a rain date of the 26<sup>th<\/sup>.\u00a0 It was determined that a meeting would be needed prior to that date to organize the event.\u00a0 April 8<sup>th<\/sup> at 7p seemed agreeable to all.\u00a0 Site of meeting TBD.<\/p>\n<p>In regards to the spring cleanup, David has the signs and a flyer will need to be formulated and distributed.\u00a0 Mike will be sure information is on the website.\u00a0 The flyer is a reminder and should go out 2 weeks to 10 days before cleanup.<\/p>\n<p>The topic of mosquito spraying came up.\u00a0 Ben Roth has agreed to continue being a liaison with APM.\u00a0 Carlos will discuss and confirm with him but there was much conversation in regards to having a central person (contract administrator) to deal with resident issues about the spraying.\u00a0 All agreed the terms of the contract should be made available for the residents to read and will be distributed with the spring newsletter.<\/p>\n<p>Everyone agreed that the newsletter is an important method of communication and David agreed to continue to be responsible for its production.\u00a0 Bill Alzos will help with the distribution.\u00a0 First issue is planned for the first weekend in April.<\/p>\n<p>Mike reminded everyone to review the website.\u00a0 Anything that needs to be changed should be brought to his attention via email as well as anything that needs to be published for communication to the residents.<\/p>\n<p>It was agreed that the Holiday Party should be revived.\u00a0 The last one was well attended and we can make it affordable by making it covered dish and BYOB.\u00a0 It is a nice way for residents to stay connected.<\/p>\n<p>A date was set for the summer gathering to be held August 15<sup>th<\/sup>.\u00a0 That is traditionally held at the President\u2019s residence and Carlos is prepared for this.<\/p>\n<p>Meeting adjourned at 8:45 pm.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman (Secretary)<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<p><!--EndFragment--><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Board Meeting &#8211; <a id=\"October 12, 2015\" name=\"October 12, 2015\"><\/a>October 12, 2015<\/strong><\/span><\/p>\n<p align=\"center\">Alzos Residence<\/p>\n<p>The meeting was called to order by President, Kathy Alzos at 1910.\u00a0 Board members present were Kathy Alzos, Patty Truitt, Joanne Silverman, Sue Schlotzhauer, Joanne DiMartino, David Silverman, Len Edwards, Bill Alzos. Also present was resident member, Ralph DiMartino.<\/p>\n<p>Old Business:<\/p>\n<p>Minutes of the last meeting were presented.\u00a0 David made a motion to accept, seconded by Joanne.\u00a0 The motion passed unanimously.<\/p>\n<p>New Business:<\/p>\n<p>Sue presented financial report.\u00a0 See attached.\u00a0 David pointed out that we have 109 properties in the community, 100 homes but not all are inhabited.\u00a0 At this time it appears that 85 members have paid dues.\u00a0 All agreed this is a good response.\u00a0 David made a motion to accept financial report, second by Len.\u00a0 All in favor.<\/p>\n<p>Kathy pointed out that she has reviewed the Bylaws and she feels there are areas that need revision.\u00a0\u00a0 She said the bylaws state a board member should coordinate the mosquito spraying.\u00a0 At this time, Ben is negotiating the contract.\u00a0 He is no longer a board member.\u00a0 He agreed to negotiate because he had done it in the past but he does not coordinate or answer resident questions regarding the spraying.\u00a0 That is more or less handled randomly.\u00a0 Len pointed out that in the past the treasurer handled the spraying.\u00a0 It was agreed that there are several issues of concern with the spraying with the biggest concern being are we actually receiving the service agreed to and how are we being notified.\u00a0 Ralph made a motion that Kathy should get in touch with Ben, seconded by Sue.\u00a0 The motion passed unanimously.<\/p>\n<p>Kathy also brought up that it would be nice to revive the neighborhood Holiday Party.\u00a0 There was a great turnout for the picnic and everyone seems to enjoy getting together.\u00a0 Alzos home was offered as venue.\u00a0 The association will supply Beer, Wine and soft drinks.\u00a0 The board members agreed to supply a main dish and members will be asked to bring a dish, appetizer, side or dessert.\u00a0 The event will be held on Saturday, January 2<sup>nd<\/sup> from 4p to 8p.\u00a0 Sue made a motion to accept this plan, seconded by Patty.\u00a0 All in favor.<\/p>\n<p>It is time for another newsletter.\u00a0 David agreed to prepare one.\u00a0 It will recap the year and give information about the holiday party.\u00a0 In addition, Joanne DiMartino will prepare an official invitation to the party which will go out separate to the newsletter and require an RSVP to Kathy by Dec 15.\u00a0 Kathy made a motion to accept, Joanne S. seconded.\u00a0 All in favor.<\/p>\n<p>Discussion returned to bylaws.\u00a0 It was agreed we need to \u201cclean them up\u201d to be more reflective of the changing times.\u00a0 David made a motion to have the President appoint a committee to review and make suggestions for revision.\u00a0 Joanne D. seconded.\u00a0 All in favor.\u00a0 Kathy appointed Patty, Bill, David and Len to assist her in the review.<\/p>\n<p>Bill brought up discussion about the $29,000 CD that is held for the association.\u00a0 David and Len reviewed the history for the board as to why the association tries to function on annual dues and not touch this fund unless absolutely necessary.\u00a0 This is meant to be a \u201cjust in case\u201d fund and all agreed it needs to remain as such.<\/p>\n<p>David tried to revive discussion about a Welcome Committee.\u00a0 There has not been as much activity in home sales and all agreed board members should make an effort to stop by if a new neighbor moves in.\u00a0 There is no real interest in forming an official committee at this time.<\/p>\n<p>A motion was made by David to adjourn, seconded by Sue.\u00a0 Meeting adjourned at 2035.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Annual Meeting and Picnic &#8211; <a id=\"August 16, 2015\" name=\"August 16, 2015\"><\/a>August 16, 2015<\/strong><\/span><\/p>\n<p>The meeting was called to order by President, Carlos Brannon at 2:30 pm.\u00a0 Carlos introduced the current board members and thanked them for their year of service.<\/p>\n<p>Susan Schlotzhauer, treasurer, provided financial report.\u00a0 (See attached).<\/p>\n<p>Carlos reviewed the need for residents to support membership as it promotes camaraderie in the neighborhood and supports the mosquito spraying.<\/p>\n<p>Old Business:\u00a0 Discussion was brought up about the lack of mosquito spraying in April due to rains.\u00a0 Spraying and funding will be shifted to the fall.<\/p>\n<p>New Business:\u00a0 Fred Stapleford brought up that he felt there was no benefit into shifting spraying as he doesn\u2019t see any difference in the amount of mosquitos with spraying.\u00a0 A majority of the membership felt that the mosquito spraying was beneficial and could clearly see a reduced amount of the number of mosquitos.<\/p>\n<p>Carlos announced he would not be seeking re-election as president.\u00a0 Kathy Alzos indicated she would be interested in a nomination for the position.\u00a0 Carlos opened the floor for additional nominations for vacant positions.\u00a0 David Silverman agreed to fill the vacant position as a board member created by Kathy Alzos moving to president position.\u00a0 No further nominations were made and a vote was held with unanimous acception of the slate of candidates.<\/p>\n<p>Kathy Alzos took over the meeting and with no further business; Mike Leshner made a motion to adjourn the meeting.\u00a0 The motion was seconded by Len Edwards.\u00a0 Meeting adjourned at 3:05 pm.<\/p>\n<p>A good time was had by all with thanks to the Brannons for hosting!<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary, EFCA<\/p>\n<p><em><strong><a href=\"#Meeting Minute Index\">Back to Index<\/a><\/strong><\/em><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Board Meeting &#8211; <a id=\"August 1, 2015\" name=\"August 1, 2015\"><\/a>August 1, 2015<\/strong><\/span><\/p>\n<p align=\"center\">Brannon Residence<\/p>\n<p>The meeting was called to order by President, Carlos Brannon at 0925.\u00a0 Board members present Carlos Brannon, Mike Leshner, Len Edwards, David Silverman and Joanne Silverman.\u00a0 Absent Patti Truitt,\u00a0 Susan Scholtzhauer,\u00a0 Kathy Alzos,\u00a0 Bill Alzos and Joanne DiMartino.<\/p>\n<p>There was discussion about the upcoming election.\u00a0 Carlos will not continue as president.\u00a0 The presumption is other officers will run another term but that will have to be clarified with each.\u00a0 Carlos suggested an email be sent to membership to see if there is any interest in joining the board.\u00a0 Mike noted that we don\u2019t have email addresses for all the members.\u00a0 It was determined a mailing needed to be done ASAP.\u00a0 Carlos will generate the letter and talk to Sue about stamps and address labels.\u00a0 It was decided a second flyer will be included in the letter with details of the annual meeting.<\/p>\n<p>David hand delivered the flyers to the mailboxes of residents yesterday.\u00a0 Signs will go up tomorrow.\u00a0 David also made the arrangements for Kilby Moo Mobile \u00a0to be at the Picnic\/meeting.<\/p>\n<p>The Picnic\/meeting will be August 16 at 1300 at the Brannon residence.\u00a0 We reviewed the items needed and the shopping list was formulated.\u00a0 There was talk about possibly getting a water slide for the kids.\u00a0 Pam Brannon will investigate.\u00a0 The plan is to set up on Saturday August 15<sup>th<\/sup> at 1500.\u00a0 Mike will put a note up on the website for others to be aware if they want to help.<\/p>\n<p>Mike brought up that he renewed the Domain Name of website.\u00a0 The cost is $90 for 5 years.<\/p>\n<p>The meeting was adjourned at 1010.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<p><!--EndFragment--><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211; <a id=\"August 10, 2014\" name=\"August 10, 2014\"><\/a>August 10, 2014<\/strong><\/span><br \/>Silverman Residence<\/p>\n<p>Thirty-seven members of the community attended the Elk Forest Civic Association Annual Meeting.<\/p>\n<p>David Silverman, outgoing President, thanked the attendees coming out and for bringing food. \u00a0He introduced the current board members.<\/p>\n<p>Joanne DeMartino, Treasurer, presented the financial report.<br \/>Elk Forest Civic Association has a fiscal year that runs from August 1 through July 31.<\/p>\n<p>For the fiscal year just ended, July 31, 2014, the finances are as follows:<br \/>Started the year with $32,897 and ended up at $34,799 in checking and CD accounts<br \/>Received $6,405 in dues from property owners<br \/>Received $372 in interest from the CDs<br \/>TOTAL RECEIPTS: \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0$6,777<br \/>Paid out the following:<br \/>$4,190 for mosquito spraying (did not receive July 2014 invoice yet)<br \/>$72 for web site maintenance,<br \/>$440 for last summer\u2019s annual meeting<br \/>$67 for the spring clean-up<br \/>$106 for postage and supplies<br \/>TOTAL DISBURSEMENTS: \u00a0 $4,875<\/p>\n<p>This year, dues notices went out on June 6, with reminders sent out August 4. \u00a0As of today, we have collected dues from 74 out of 109 property owners (67%). \u00a0 In comparison to approximately the same time last year, we collected dues from 79 out of 109 (72%). \u00a0 The final total for dues received last year, was 87 out of 109 property owners, (79%). It is important to note that of the 109 billable addresses, 9 are not occupied or have no owners of record.<\/p>\n<p>On the mosquito front, Ben Roth coordinated the spraying contract with APM. The cost of spraying increased from last year&#8217;s $210 a spray to $230 a spray. \u00a0 Spraying began in May at twice per week (weather permitting). \u00a0From June through September, it is once a week (weather permitting). \u00a0There have been a total of 14 sprayings to date.<\/p>\n<p>In closing, I\u2019d like to thank Cris Brookmyer for her assistance with the accounting spreadsheets and mailings and for reviewing the financial records for this year. \u00a0Her efforts provided the \u201ccheck and balance\u201d, so that the community is assured that the financials are accurate.<\/p>\n<p>The financial report was approved unanimously.<\/p>\n<p>The following slate of board candidates was presented:<br \/>President \u2013 Carlos Brannon<br \/>VP \u2013 Patty Truitt<br \/>Treasurer \u2013 Susan Schlotzhauer<br \/>Secretary \u2013 Joanne Silverman<br \/>Web Master \u2013 Mike Leshner<br \/>Past President \u2013 David Silverman<br \/>Board members \u2013 Bill Alzos, Kathy Alzos, Joanne DeMartino, Len Edwards<\/p>\n<p>The new board was approved unanimously.<\/p>\n<p>Carlos Brannon said that the civic association is in good shape, so he is not anticipating any big changes. \u00a0He suggested that we communicate when anyone plans to rent big equipment like chippers, so that we can share the usage. \u00a0To expedite communication, Mike Leshner suggested that we create an email group list of residents who are interested in sharing rented equipment.<\/p>\n<p>Carlos adjourned the meeting and invited everyone to the Kilby Ice Cream truck.<\/p>\n<p>Respectfully submitted,<br \/>Cris Brookmyer, outgoing Secretary<\/p>\n<p><!--EndFragment--><\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting &#8211; <a id=\"April 15, 2015\" name=\"April 15, 2015\"><\/a>April 15, 2015<\/strong><\/span><\/p>\n<p>Brannon Residence<\/p>\n<p>Meeting called to order by President, Carlos Brannon at 7pm. Board members present:\u00a0 Kathy Alzos, Bill Alzos, Susan Scholtzhauer, Len Edwards, Mike Leshner, David Silverman and Joanne Silverman.\u00a0\u00a0 Absent, Patti Truitt and Joanne DiMartino.<\/p>\n<p>Motion was made by David Silverman and seconded by Kathy Alzos to accept the minutes from the last meeting.\u00a0 All approved.<\/p>\n<p>Carlos questioned how long the term of office is.\u00a0 He will not be able to accept another term.\u00a0 He says his life circumstances have not given him much time left to appropriately function in the position of president.\u00a0 David said it is a one year term, although traditionally most have stayed for two terms.<\/p>\n<p>Spring cleanup is schedules for April 25th.\u00a0 David has put signs up and David and Bill have distributed the newsletter and flyer.\u00a0 David will set up meeting area on the corner of South Forest and Elk Forest.\u00a0 Coffee and Donuts will be available.<\/p>\n<p>There was some discussion about the existence of a 1980 revision of the By Laws.\u00a0 There was no conclusion because no one could confirm and no document has been found.<\/p>\n<p>There was no treasurers report available.\u00a0 Sue will send out dues notices June 1 and have a report available for the next meeting.<\/p>\n<p>Annual meeting in scheduled for August 15th at Carlos\u2019 home.\u00a0 He requested to change it to August 16 as there may be more people available on a Sunday.\u00a0 All agreed and meeting is set for August 16 at 1 PM.\u00a0 David will arrange for Kilby Moo Mobile to arrive at 230 PM.\u00a0 Mike will investigate securing the Blue Grass Band for entertainment.\u00a0 David will make a flyer, put a notice in the summer newsletter and put up the signs.\u00a0 Mike will put a notice on the website.<\/p>\n<p>Mosquito spraying started on April 6th.\u00a0 It was noted that they are coming late at night.\u00a0 It was mentioned in the newsletter that residents should contact a board member with any concerns about the spraying.<\/p>\n<p>Everyone likes the idea of an area on the website for requests for \u201chelp wanted\u201d.\u00a0 Great place to advertise services or need for help with household chores!\u00a0 Carlos mentioned that he will be renting a backhoe soon and anyone having need of one should contact him.<\/p>\n<p>Next meeting is scheduled for Saturday, August 1 at 9 AM at the Bannon residence.<\/p>\n<p>Motion was made to adjourn the meeting at 755 PM by Mike Leshner.\u00a0 2nd by Kathy Alzos.\u00a0 All agreed.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Joanne Silverman<\/p>\n<p>Secretary EFCA<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>ELK FOREST CIVIC ASSOCIATION &#8211; <a id=\"July 17, 2014\" name=\"July 17, 2014\"><\/a>July 17, 2014<\/strong><\/span><\/p>\n<p>Attendees: \u00a0 Bill Alzos, Carlos Brannon, Pam Brannon, Cris Brookmyer, Ralph DeMartino, Ben Roth, and David Silverman. \u00a0Joanne DeMartino and Mike Leshner were not available. \u00a0Joanne Silverman was present.<\/p>\n<p>Minutes \u2013 the minutes from the prior meeting, held on April 29, 2014, were approved unanimously.<\/p>\n<p>Finances \u2013 Joanne sent a financial summary. \u00a0The CD balance is $32,800 and the checking account balance is $8,200 in checking account. \u00a0 As of this week, 54 residents have paid their dues and 52 have not paid yet. \u00a0This is comparable to last year at this date. \u00a0Joanne will send second notices next week. \u00a0Bill suggested changing our Civic Association to a Home Owners Association to require dues or incur a lien on their property. \u00a0Carlos and David each had prior experience with HOA&#8217;s. \u00a0Converting to one is really difficult to do. \u00a0It would require approval of all existing residents, which is unlikely.<\/p>\n<p>BoD Candidates \u2013<br \/>President \u2013 Carlos Brannon<br \/>VP \u2013 Patty Truitt<br \/>Treasurer \u2013 Susan Schlotzhauer<br \/>Secretary \u2013 Joanne Silverman<br \/>Board \u2013 Kathy Alzos, Bill Alzos, Len Edwards, Joanne DeMartino<br \/>Web Keeper \u2013 Mike Leshner<br \/>Past President \u2013 David Silverman<\/p>\n<p>Nominating Committee \u2013 \u00a0David will ask the two new families if either want to join the board.<\/p>\n<p>Annual Meeting \u2013 \u00a0the annual meeting will be held on August 10 from 1-4 PM at David and Joanne&#8217;s home. \u00a0Ben arranged for Kilby Cream to bring their truck from 2-4. \u00a0Jerry Truitt arranged for Cecil County EMS to demonstrate breathless CPR. \u00a0 We will hold the officer election.<\/p>\n<p>The picnic signs are up. The picnic flyers were distributed. \u00a0Cris &amp; Len will bring 2 canopies &amp; 6 ice chests. Ben will bring 2 folding tables.<\/p>\n<p>Mosquito Spraying \u2013 some residents are not hearing the APM truck and assuming that they are not coming every week. Ben said that APM is instructed to come down every undated driveway. \u00a0They only go as far down as they can turn around. \u00a0Bill suggested that one of us do a drive along. \u00a0Bill volunteered to do it on Monday.<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>ELK FOREST CIVIC ASSOCIATION BOARD &#8211;\u00a0<a id=\"APRIL 4, 2014\" name=\"APRIL 4, 2014\"><\/a>APRIL 4, 2014<\/strong><\/span><\/p>\n<p>Attendees: Pam Brannon, Cris Brookmyer, Joanne DeMartino, Ralph DeMartino, Deb Koehler, Mike Leshner, Ben Roth, and David Silverman. \u00a0Bill Alzos and Carlos Brannon were unavailable. Joanne Silverman was also present.<\/p>\n<p>Prior minutes: \u00a0Mike made a motion to approve the minutes from the prior meeting, November 7, 2013. \u00a0Joanne seconded it and it passed unanimously.<\/p>\n<p>Financial report: \u00a0Joanne handed out the financial report from July, 2013. \u00a0She said that since July, she has received 3 checks. \u00a0Cris made a motion to approve and Deb Koehler seconded it, and it was passed unanimously.<\/p>\n<p>Boundaries: \u00a0We discussed where Elk Forest starts. \u00a0The residents of 1235 Elk Forest asked if they could join the civic association. The house next door is in our civic association, but not being sprayed for mosquitoes. \u00a0David will contact the residents at 1235 and discuss the issue.<\/p>\n<p>APM contract: \u00a0Ben spoke to Hans at APM. \u00a0He is awaiting a new contract. \u00a0Either David or Joanne can sign it. \u00a0We agreed to start spraying April 15 and end September 15. APM only sprays when it is above a certain temperature and not windy. \u00a0There will be a slight fee increase.<\/p>\n<p>Spring clean up: \u00a0We chose Saturday April 26 and a rain date of April 27. \u00a0There will be coffee and donuts on hand. This allows enough time for the trenches to drain. \u00a0David has the signs and will get the newsletter announcing it out ahead of time.<\/p>\n<p>Welcome Package\/Committee update: \u00a0No activity since the last meeting. \u00a0Ben will give Deb the welcome letter he used. \u00a0He has some coupons from local vendors. \u00a0When any of us know about a new resident, we will email the entire board.<\/p>\n<p>2015 Board nominations: Bill will remain on the board. \u00a0Joanne, Mike and Cris are willing to be board members. \u00a0Susan Schlotzhauer is willing to be Treasurer. \u00a0David will become the Past President. That means that we need to fill the President, VP, and Secretary positions. \u00a0We will put a notice on the website, put a note in the newsletter, and ask for volunteers at the break during the spring clean up. \u00a0We will each ask folks about their interest. \u00a0If that does not yield results, we will create a nominating committee.<\/p>\n<p>Web Site update: Mike reported that we had 355 visits to the web site since we started the web counter last summer.<\/p>\n<p>Newsletter: David and Bill will work on the newsletter. \u00a0He plans to distribute it 2 weeks before the spring clean up. \u00a0He will include the following:<br \/>Standard association purpose note<br \/>Dues update list of non paying residents\/Balanced Budget amendment\/assessment increase by $15.00. (New bill to be $75.00)<br \/>Spring Clean-up date<br \/>Thank you note from Ruth &amp; Dave for people who donated holiday stockings to service people<br \/>Call for 2015 Board nominations<br \/>Note about being responsible for your dog<br \/>Mosquito spraying start date<br \/>Web Site reminder<\/p>\n<p>Adjourn: David adjourned the meeting at 8:24.<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong><em>ELK FOREST CIVIC ASSOCIATION<\/em>\u00a0&#8211;\u00a0<a id=\"NOVEMBER 7, 2013\" name=\"NOVEMBER 7, 2013\"><\/a>NOVEMBER 7, 2013<\/strong><\/span><\/p>\n<p>Present: Bill Alzos, Joanne DeMartino, Ralph DeMartino, Mike Leshner, David Silverman, Joanne Silverman<\/p>\n<p>Absent: Ben Roth, Pam Brannon, Carlos Brannon, Deb Koehler, Cris Brookmyer<\/p>\n<p>The meeting was called to order @ 7:30PM<\/p>\n<p>Agenda:<\/p>\n<p>Annual meeting recap \u2013 David \u2013 reported that the final count for the annual meeting and picnic indicated that 26 residences were represented with 49 adult attendees and \u201ccountless\u201d kids.\u00a0 The final cost of the event is at $439.76.\u00a0 David thank (for the minutes) the board members and spouses for support, supplies and effort.<\/p>\n<p>Financial report \u2013 Joanne- provided an \u201cunofficial report\u201d as she is waiting for a review and check off by Cris Brookmyer. The reported balance (checking and CDs) is $32,897.27 with $5,885.69 available in our checking as of this report. \u2013 11\/17\/13 \u2013 Fiscal year 2013 has been validated by Cris Brookmyer and FY 2014 reviewed and check off completed.<\/p>\n<p>Joanne also provided a listing of those addresses that have not yet paid their 2013 dues\/abatement bill (24 addresses). Joanne presented the breakdown as follows: Mosquito spraying costs for the 2013 season = $5,880. Abatement fees collected = $5,100. EFCA funded costs to pay bills = $780.\u00a0 Outstanding fees (non paying addresses) $1,440.<\/p>\n<p>A lengthy discussion ensued regarding options to address the issue and a motion was made by Bill Alzos to institute a balanced budget requirement for the 2014 fiscal year. This was seconded by Mike Leshner, passed without opposition.<\/p>\n<p>After additional lengthy discussions, a motion by David Silverman was made to NOT fund the 2013 holiday party which would offset an expense of ~$800, seconded by Ralph Demartino, passed without opposition.<\/p>\n<p>A motion to raise the annual (effective for the 2014 billing period) mosquito assessment by $15.00 was made by Mike Leshner, after much discussion a second was made by Bill Alzos and the motion was passed without opposition.<\/p>\n<p>It was felt by all that these actions would address the projected 2014 shortfall and deliver a balanced budget.<\/p>\n<p>Additionally, Ralph raised the idea of approaching Cecil County to research a grant for Mosquito control activities.\u00a0 David asked Ralph if he would take on this project.\u00a0 Ralph will pursue. \u2013 11\/17\/13 \u2013 Ralph has discovered that the county does have a mosquito spraying program, details on specifics are still unclear, Ralph to continue to investigate.<\/p>\n<p>&#8220;Good and Welfare&#8221; fund, new assessment? \u2013 David- raised the idea of developing a new assessment fee for the annual billing, it was felt that in light of the previous activity (balanced budget) this was not a good it idea at this time.\u00a0 No action taken.<\/p>\n<p>Non paying residents, next steps \u2013 all \u2013 after lengthy discussions which included spray painting a big X on in front of their driveway, having APM not spray large clusters of non paying addresses (N. and S. Lockewood) knocking on doors and confronting these people, it was decided that we would publish a list of non paying addresses in the next newsletter and continue to offset the revenue loss with other means (see balanced budget).<\/p>\n<p>Web Site update \u2013 Mike \u2013 reported that there are sine new pictures posted, the previous newsletter and an updated residence mailing list.\u00a0 Mike reported that we have had over 200 visitors to our site since we put a counter on at after the last board meeting. Mike will update the web site with current minutes, newsletters, pictures, address as soon as they are available.<\/p>\n<p>Winter News Letter \u2013 all \u2013 will be developed and published later this month and will contain a welcome letter to the new residents of EF, a reminder to visit the web site, the list of non paying addresses, the new balanced budget amendment and why (connected to the non paying list J) as well as \u201cother stuff\u201d<\/p>\n<p>Holiday party \u2013 all \u2013 cancelled \u2013 see balanced budget amendment<\/p>\n<p>Prowlers \u2013 Ben, all \u2013 As Ben was not in attendance; David related what he knew (which was not much) about a potential prowler at Ben\u2019s house. Item tabled.<\/p>\n<p>New residents \u2013 welcome package \u2013 all<\/p>\n<p>David raised the issue that EFCA needs to have a premade, ready to go welcome package of information and designated people that would knock on any and all new residents\u2019 doors and welcome them to the neighborhood and present them with the package of information.<\/p>\n<p>It was discussed that this package should contains items like all past newsletters, a current address mailing list, information about the web site, a list of cable, phone, trash companies etc. All agreed that this was a good idea.\u00a0 David indicated that he would ask Pam Brannon and Deb Koehler to take this activity on.<\/p>\n<p>Open discussion \u2013 all<\/p>\n<p>It was discussed and agreed to that the non \u201cdues paying\u201d residents would now be referred \u00a0to (despite other suggestions less civil) as \u2018those that have chosen not to participate in the community association\u201d.\u00a0 Any future publications will reflect this terminology.<\/p>\n<p>TO DO:<\/p>\n<ol>\n<li>Joanne\/Cris to finalize 2013 financial sheets \u2013 Complete<\/li>\n<li>Ralph to contact Cecil County on mosquito control grant \u2013 in process<\/li>\n<li>David to publish Newsletter<\/li>\n<li>Pam\/Deb to organize, create, stockpile welcome packages and follow up with current new residents<\/li>\n<li>Mike to update web site as updated materials are provided to him.<\/li>\n<\/ol>\n<p>A motion was made and seconded to adjourn the meeting at 8:30 PM, passed without opposition. Coffee and cake was served.<\/p>\n<p>Side Note: many thanks from those in attendance to Joanne Silverman for the exceptional Crumb Cake.<\/p>\n<p>Respectfully submitted on 11\/17\/13,<\/p>\n<p>David Silverman<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211; <a id=\"August 25, 2013\" name=\"August 25, 2013\"><\/a>August 25, 2013<\/strong><\/span><\/p>\n<p>David Silverman called the meeting to order. \u00a0Forty-five adults and fifteen children\/teens were present. \u00a0David introduced the Board:<br \/>President: David Silverman<br \/>Vice President: Deb Koehler<br \/>Treasurer: Joanne DeMartino<br \/>Secretary: Cris Brookmyer<br \/>Board members: Bill Alzos, Carlos Brannon (not present), Pam Brannon, Ralph DeMartino, and Ben Roth (past president)<br \/>Webmaster: Mike Leshner<\/p>\n<p>David proposed that the current Board remains in place for the upcoming year. It was approved by unanimous vote. \u00a0He emphasized that next year a new slate will be proposed.<\/p>\n<p>Joanne De Martino gave the treasurer&#8217;s report.<br \/>Elk Forest has a fiscal year that runs from August 1 through July 31.<\/p>\n<p>For the fiscal year just ended (i.e., July 31, 2013), the Civic Association finances are as follows:<br \/>Started the year with $33,627 and ended up at $32,897<br \/>Collected $5,400 in dues<br \/>Paid $5,040 for mosquito spraying<br \/>Received $404 in interest from the CDs<br \/>Paid $54 for the web site, $344 for last summer\u2019s annual meeting, $35 for the spring clean-up, $850 for winter meeting, and $212 for postage and supplies<\/p>\n<p>This year, dues notices went out on June 8, with reminders sent out July 27. \u00a0As of today, we have collected dues from 77 families out of 110 (70%). \u00a0We plan to pursue those residents who do not pay their share and attempt to encourage them to do so by sending a third notice. \u00a0By way of comparison, at this time last year, we had received dues from only 74 families out of 110 (68%). \u00a0We eventually collected dues from 88 families out of 110 (81%), which is the highest collection rate ever!<\/p>\n<p>On the mosquito front, Ben Roth coordinated the spraying contract with APM. \u00a0He got them to agree to the same rate as last season. \u00a0Spraying began in April. \u00a0From April through the end of May, they sprayed twice per week. \u00a0From June through August, it has been once a week, for a total of 26 sprayings to date. \u00a0 There will be one more spraying before the season ends. \u00a0The additional spraying has clearly paid off, as the mosquitos are less plentiful than in past years.<\/p>\n<p>Finally, I\u2019d like to thank Cris Brookmyer for all her assistance in helping me with the accounting spreadsheets and mailings; also, for reviewing the financial records for this year. \u00a0Her efforts provided the \u201ccheck and balance\u201d, so that the community is assured that the financials are accurate.<\/p>\n<p>The financial report was accepted by unanimous vote.<\/p>\n<p>David talked about the potential need to draw down on the CD if the price for mosquito spraying goes up.<\/p>\n<p>Barking Dogs \u2013 There have been some complaints to the board about barking dogs. \u00a0As a civic association, we cannot force residents to do anything, but we can inform them. \u00a0 We did so via the most recent newsletter, which contained the latest Cecil County dog ordinance. \u00a0It is the responsibility of the dog owner to be sure that the dog does not disturb the neighbors. \u00a0The ordinance puts the onus on any person who has an issue to contact the dog owner to resolve it before contacting the county.<\/p>\n<p>Sludge dumping \u2013 There had been a request for a permit to use human waste (sludge) as fertilizer on the fields on Locust Point and McKeown roads. \u00a0One farm removed its request due to the outcry. \u00a0Supposedly, it takes 3 years for the sludge to be safe to walk or drive upon. \u00a0This waste is processed by the waste treatment plant prior to distribution. \u00a0Some believe this renders it harmless other than the heavy metals that remain. \u00a0Others are not so sure that all of the hazardous pathogens can be removed. \u00a0Human sludge has been used by farmers in other parts of the US. \u00a0There was a public meeting last Wednesday. \u00a0Deb Koelhler will follow up with one of the meeting attendees.<\/p>\n<p>Accomplishments \u2013 The Board has been very active this year. It updated the website; published quarterly newsletters; reinstated and enlivened the holiday party; conducted the annual road clean up; as well as coordinating the mosquito spraying.<\/p>\n<p>The meeting was adjourned.<\/p>\n<p>Respectfully submitted,<br \/>Cris Brookmyer<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>ELK FOREST CIVIC ASSOCIATION &#8211; <a id=\"July 10, 2013\" name=\"July 10, 2013\"><\/a>July 10, 2013<\/strong><\/span><br \/>Attendees: Pam Brannon, Cris Brookmyer, Joanne DeMartino, Ralph DeMartino, Mike<br \/>Leshner, Ben Roth, and David Silverman. Deb Koehler, Bill Alzos, and Carlos Brannon<br \/>were not available.<\/p>\n<p>Finances \u2013 Last summer, we collected $5,280 in dues and paid $5,070 for mosquito<br \/>spraying. It was our best collection year at 88%. Joanne sent the dues notices out the<br \/>first week of June. We have collected $3,420 (56 residents) and disbursed $3,990 for<br \/>the mosquito spraying. Currently, we have $31,900 in cash and certificates of deposit.<\/p>\n<p>Annual Meeting \u2013 the annual meeting will be August 18 at 1 PM at David&#8217;s home. Ben<br \/>will get in touch with Kilby Cream about their availability for the picnic. There will not be<br \/>an election, as the current officers and Board will continue on for a second year.<\/p>\n<p>Barking Dogs \u2013 we talked about the noise of barking dogs on South Shore. One<br \/>suggestion was to call Animal Control. Another is to mention being considerate in the<br \/>next newsletter. Pam volunteered to look up the rules about dog barking and music<br \/>noise. What she learns will be included in the next newsletter in addition to numbers to<br \/>call.<\/p>\n<p>Public Mowing \u2013 the county mowed Locust Point, McKeown, and Elk Forest<\/p>\n<p>APM \u2013 APM is spraying once per week for the rest of the summer. APM only sprays in<br \/>the driveways, not in the streets. The spray kills live mosquitos only, not the larvae.<br \/>Web site update \u2013 After this meeting, Mike will update the phone list and enter the<br \/>annual meeting date. When the newsletter is done, he will add it.<\/p>\n<p>Newsletter \u2013 David will issue the next newsletter and combine it with notice of the<br \/>annual meeting. David and Bill plan to deliver them by August 3rd. Ralph suggested<br \/>asking restaurants about putting an advertisement in our local newsletter.<\/p>\n<p>Historic files \u2013 Mike gave Joanne a packet of historical files from Pat Jannsen. He<br \/>suggested that someone read them and update the historical summary.<\/p>\n<p>Follow up to this meeting:<br \/>Mike \u2013 investigate getting a web counter<br \/>Mike \u2013 add a link to the Cecil County GIS website from our web site<br \/>Mike \u2013 update the phone list and enter the annual meeting date<br \/>Pam \u2013 look up the rules about dog barking and music noise<br \/>Ben \u2013 get in touch with Kilby Cream about August 18<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>ELK FOREST CIVIC ASSOCIATION &#8211; <a id=\"March 14, 2013\" name=\"March 14, 2013\"><\/a>March 14, 2013<\/strong><\/span><\/p>\n<p><strong>Attendees<\/strong>:\u00a0 Bill Alzos, Pam Brannon, Carlos Brannon, Cris Brookmyer, Joanne DeMartino, Ralph DeMartino, Deb Koehler, Mike Leshner, Joanne Silverman, and David Silverman.\u00a0 Ben Roth was not available.<\/p>\n<p><strong>Holiday Party<\/strong> \u2013 The party was a real success with 32 attendees.\u00a0 David thanked Ralph and Joanne for hosting it.\u00a0 We plan to do it again.<\/p>\n<p><strong>Finances<\/strong> \u2013 We had $33,627 on cash and cd&#8217;s at August 1, beginning of the year.\u00a0 We have collected $1,320 and disbursed $2,482 since then.\u00a0 There are 22 residents who had not paid dues.<\/p>\n<p><strong>Public Mowing<\/strong> \u2013 Deb asked what prompted the mowing last month.\u00a0 No one knew what led the County to do the mowing.\u00a0 They stopped at Deer Haven.<\/p>\n<p><strong>APM<\/strong> \u2013 Ben Roth met with Hans Wild at APM.\u00a0 The rate will stay the same ($210.00) per spray.\u00a0 Ben was authorized and did sign the contract for the 2013 season for the Elk Forest Assoc.\u00a0 As usual, the billing will go to Joanne Demartino. Ben will give her the original contract.\u00a0 APM also asked if we would put a plug in our news letter offering free termite inspection.\u00a0 They will also give a 20% discount on some of their services. All agreed that we will put this in the newsletter and on the website.<\/p>\n<p><strong>Web site update<\/strong> \u2013David asked if we have a counter to determine web site usage.\u00a0 Mike said we do not, but can, and will look into it.<\/p>\n<p><strong>Newsletter<\/strong> \u2013 David has the framework for the next newsletter. The back side will be the notice for the spring clean up. David and Bill will hand deliver the newsletter to all mailboxes at the end of March.<\/p>\n<p><strong>Spring clean up<\/strong> \u2013 We scheduled it for Saturday April 20, with a rain date the next day, We will start at 9AM.\u00a0 There will be refreshments before the pick up at the corner of Elk Forest and South Forest Road.\u00a0 There will not be a meeting afterward.\u00a0 Mike volunteered to drive his truck for bag pick up during the clean up\u00a0\u00a0 David will contact Ben to ask Lule Megahed to bring over the clean up signs.<\/p>\n<p><strong>Follow up:<\/strong><\/p>\n<p>David- ask Ben to ask Lule to give him the signs that attach to our Elk Forest sign<\/p>\n<p>Mike \u2013 investigate getting a web counter<\/p>\n<p>Mike \u2013 add a link to the Cecil County GIS website from our web site<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>ELK FOREST CIVIC ASSOCIATION<\/strong>\u00a0&#8211;\u00a0<a id=\"October 18, 2012\" name=\"October 18, 2012\"><\/a><strong>October 18, 2012<\/strong><\/span><\/p>\n<p><strong>Attendees<\/strong>:\u00a0 Pam Brannon, Carlos Brannon, Cris Brookmyer, Deb Koehler, Mike Leshner, Ben Roth, Joanne Silverman, and David Silverman.\u00a0 Bill Alzos, Joanne DiMartino, and Ralph DiMartino were unavailable.<\/p>\n<p><strong>Board transition<\/strong> \u2013 Cris turned over the treasury files to Joanne in August.\u00a0 David and Ben did their transition.\u00a0 Joanne and David are now check signers.<\/p>\n<p><strong>APM<\/strong> \u2013 The contract is over for this year. They have one other customer for mosquito spraying, which helps us.\u00a0 Ben will begin negotiations for next year soon.\u00a0 They are pretty much the only company providing this service.\u00a0 Their service this past year has been good.\u00a0 Due to temperature, they did not begin spraying until mid-May.\u00a0 Had they been able to spray from the beginning of April, it would have cost roughly $2,000 more.<\/p>\n<p><strong>Web site update<\/strong> \u2013 Mike Leshner and Jerry Truitt manage it.\u00a0 They make updates as members present them.\u00a0 Carlos suggested an email group list. Joanne Silverman suggested a Facebook page.\u00a0 Ben agreed to set one up.<\/p>\n<p><strong>Newsletter<\/strong> \u2013 David wants to start a newsletter. Some of the items to include are mosquito spraying cost and benefit, rented equipment available for sharing, lost dogs, and stranger sightings.\u00a0\u00a0 Cris, Bill and David will develop a draft newsletter.\u00a0 We only have email addresses for half of the neighborhood.\u00a0 Ben offered to do the printing.\u00a0 Mike said that it can also be put on the web.\u00a0 He suggested a flyer as a starter.<\/p>\n<p><strong>Welcome package<\/strong> \u2013 Ben used a welcome letter that Lule created last year.\u00a0 David will build a welcome package, including the phone list without email addresses, and information about the website.<\/p>\n<p><strong>FIOS <\/strong>\u2013 there is a federal mandate that by August 2013 fiber optic cable laterals be laid.\u00a0 After that, the \u201clast mile\u201d from the laterals to homes will be done by telecom providers.\u00a0 Ben has heard that it is unlikely that our neighborhood will get it in the near future.\u00a0 Pam heard the same thing when she contacted Verizon.\u00a0 They said that if there is enough demand, they will consider it.<\/p>\n<p><strong>Kayak ramp \u2013<\/strong> Joanne and Ralph asked whether the civic association would provide a ramp for launching kayaks.\u00a0 David mentioned that there is a ramp at Welch\u2019s Point that can be used by the public.\u00a0 It does not require a non-trespass pass to use the ramp.<\/p>\n<p><strong>Holiday Party \u2013 <\/strong>Joanne offered to host an adult holiday party if the Civic Association pays for it. We voted to do it.\u00a0 We will check with Joanne about when she wants to hold it.<\/p>\n<p><strong>Fall clean up<\/strong> \u2013 we liked the idea. Mid-September is a good time.\u00a0 It is too late this year, but we will do it.<\/p>\n<p><strong>Board Meetings \u2013<\/strong> Dvid suggested 4 times a year.\u00a0 After the new year, before the spring clean up and before the annual meeting.<\/p>\n<p><strong>Halloween<\/strong> \u2013 Deb is working on setting up the Halloween parade for Saturday October 27<\/p>\n<p><strong>Follow up:<\/strong><\/p>\n<p>Cris \u2013 check with Joanne about whether any street has non-payers.\u00a0 Ask Joanne to add language to next year\u2019s dues about the cost of spraying and what we took in for dues.<\/p>\n<p>David, Cris, Bill \u2013 work on newsletter.\u00a0 Send draft to Board.<\/p>\n<p>Ben \u2013 set up a Facebook page for Elk Forest.\u00a0 Check with Jerry about getting email address with \u201c@<a href=\"https:\/\/elkforest.com\/\">ElkForest.com<\/a>\u201c.<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211; <a id=\"August 18, 2012\" name=\"August 18, 2012\"><\/a>August 18, 2012<\/strong><\/span><\/p>\n<p>Prepared by: Susan Deeney, Secretary<\/p>\n<p>The meeting was held at the home of President Ben Roth and was opened by President Roth. A delightful barbecue, backyard games, a nature walk and the Kilby\u2019s ice cream truck made for a pleasant afternoon.<\/p>\n<p>The topics discussed were as follows:<\/p>\n<p><strong>I. Current Business<\/strong><\/p>\n<ol>\n<li><strong>1.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><strong>Treasurer\u2019s Report<\/strong><\/li>\n<\/ol>\n<p>Cris Brookmyer, Treasurer, made her report, highlighted by the following:<\/p>\n<ul>\n<li>EFCA Finances for the fiscal year (8\/1\/2011 \u2013 7\/31\/2012) began at $32,541 and ended at $33,627\u00a0 with \u00a0$684 interest earned.<\/li>\n<li>Collected $4,160 in dues; Paid $4,020 for mosquito spraying.<\/li>\n<li>Other expenses: $54 for the website; $571 for 2011 annual meeting; $58 for spring clean up; $54 for dues notices.<\/li>\n<li>Two years ago, we agreed to have more frequent mosquito spraying.\u00a0 To fund it, starting last year. we raised the dues to $60. This summer (vs. fiscal year) we are on track to pay out as much in spraying fees as we collect in dues.<\/li>\n<li>As of August 18th, seventy four (74) families out of 109 families (68%) have paid their dues.\u00a0 We are ahead of last years collections at this time \u2013 last year ended at 73%.<\/li>\n<li>Cris thanked Patty Truitt for reviewing the financial records for this past year, which assures the residents that the proper checks and balances are in place and that our finances are accurate.<\/li>\n<\/ul>\n<p><strong>2.\u00a0\u00a0\u00a0\u00a0\u00a0 Mosquito Spraying<\/strong><\/p>\n<ul>\n<li>Ben Roth took over coordinating with APM and got them to reduce the fee.\u00a0 Due to cool and wet weather in the spring, APM did not begin spraying until mid-May. From then thru the end of June, they sprayed twice per week. Since June, it has been once per week for a total of 20 sprayings.\u00a0 There will be 2-5 more sprayings before the season ends.<\/li>\n<li>It was noted that the mosquito spray is a \u2018contact spray\u2019, just killing those mosquitos in contact. All agreed that this additional spraying has made Elk Forest much more pleasant.<\/li>\n<\/ul>\n<ol>\n<li><strong>3.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><strong>\u00a0River Dredging\/Water Quality<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Vice President Debbie Koehler continues to work with the government to explore getting the government to dredge the Elk River.<\/li>\n<li>The Army Corps of Engineers has acknowledged that they were at fault in causing the shallowness of the river.<\/li>\n<li>Debbie has worked hard with government officials on our behalf, and would welcome others to assist.\u00a0 It is a slow process, made harder by turnover in the government positions that can help us.<\/li>\n<li>All agreed that the quality of the water has improved in the last few years, lack of seagrass etc.\u00a0 It was noted that perhaps this was due to opening of the locks on the Susquehanna or due to improved waste handling by the water treatment plant in Elkton.<\/li>\n<\/ul>\n<ol>\n<li><strong>4.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><strong>Elk Forest Website<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Jerry Truitt and Mike Leshner have done a great job improving this site which is an asset for all of us.<\/li>\n<li>It has a new password \u2018elk1for\u2019<\/li>\n<\/ul>\n<p><strong>II. New Business<\/strong><\/p>\n<ol>\n<li><strong>1.\u00a0\u00a0\u00a0\u00a0\u00a0 <\/strong><strong>Election of Officers<\/strong><\/li>\n<\/ol>\n<p>The election of new officers was held and they are as follows:<\/p>\n<p>Officers<\/p>\n<ul>\n<li>David Silverman \u2013 President<\/li>\n<li>Debbie Koehler \u2013 Vice President<\/li>\n<li>Joanne DeMartino \u2013 Treasurer<\/li>\n<li>Cris Brookmyer \u2013 Secretary<\/li>\n<\/ul>\n<p>Board Members<\/p>\n<ul>\n<li>Ralph DeMartino<\/li>\n<li>Pam &amp; Carlos Brannon (alternating)<\/li>\n<li>Bill Alzos<\/li>\n<\/ul>\n<p>All attendees wished to thank the previous officers, most notably Ben Roth and Cris Brookmyer for all of their efforts on behalf of our community.<\/p>\n<p><strong>III. Other<\/strong><\/p>\n<p><strong>Youngest Resident Attendee<\/strong><\/p>\n<p>Liam Marriott, of Elk Forest Road, just born in June, was able to attend his first meeting and seemed quite delighted to be there. We look forward to seeing him at future meetings.<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Meeting Minutes &#8211; <a id=\"August, 14, 2011\" name=\"August, 14, 2011\"><\/a>August, 14, 2011<\/strong><\/span><\/p>\n<p>Prepared by: \u00a0Susan Deeney, Secretary<br \/>The meeting was held at the home of President Ben Roth, Sunday August 14th, 2011 at 1pm. Despite the rain, the food , ice cream truck \u00a0and neighborly conversations made it a nice afternoon.<\/p>\n<p>President Ben Roth opened the meeting, and turned it over to Ms. Chris Brookmeyer, Treasurer, to summarize the financial state of the Association. \u00a0The financial report is available to ElK Forest Civic Association members. During the report, the increase in mosquito spraying\/costs was discussed and all in attendance agreed that the increase in fees was worth it.<\/p>\n<p>Ms. \u00a0Brookmeyer went thru the financials and acknowledged the helpful assistance of Mr. Dick Guttendorf.<\/p>\n<p>It was highlighted that Ms. Chris Brookmeyer\u2019s term as Treasurer is up, and according to the By-Laws, can no longer serve the Association in this capacity. \u00a0A new Treasurer is being sought and recommendations are welcomed. Please provide them to President Roth.<\/p>\n<p>Also discussed was the improvement in the quality of the river water this year \u2013 i.e. less grass, less algae \u2013 there does not seem to be a clear reason why, but the difference is noticeable and has made the river more enjoyable for all.<\/p>\n<p>Ms. Debbie Koehler, Vice President, gave a report on her dealings with the Office of Senator Cardin regarding the depth of the Elk Forest river, and potential dredging. \u00a0Ms. Koehler noted that the Office has been cooperative, that the Army Corps of Engineers has acknowledged fault in the flow of spoils into the river, but the path to what, if anything will be done, or in what time line, is unclear. \u00a0It appears that other local rivers may be targeted for funding, but what funding is available, how you get it, is not easy to discern. Copies of reports\/correspondence with the Senator\u2019s Office are available to Association members. \u00a0A few residents offered other contacts that might be of assistance. \u00a0Another resident, said she read an article in the local paper indicating that the Elk River would be dredged, Ms. Koehler committed to look into this.<\/p>\n<p>The opportunity to expand on the \u2018Nice People\u2019 section of the website was discussed. \u00a0There is a desire to promote good businesses to neighbors, while alerting neighbors to \u2018not good \u2018 businesses. \u00a0Also, it was mentioned that a small group of selected, preferred businesses \u00a0 could pay EFCA a small annual fee for advertising, \u00a0making our website self-funding.<\/p>\n<p>The Association member list was updated during the course of the meeting. \u00a0All are encouraged to ensure that their contact info is accurate. Please send updates to President Ben Roth. \u00a0Also, if the password for the site is needed, please contact President Roth.<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211; <a id=\"August 16, 2009\" name=\"August 16, 2009\"><\/a>August 16, 2009<\/strong><\/span><\/p>\n<p>The following are notes from the annual meeting supplied by Mike Leshner:<\/p>\n<p>1. The basic dues remain at $5 and the additional fee for mosquito spraying has been increased from $15 to $25, for a total of $30.<\/p>\n<p>2. We have doubled-up on mosquito spraying for much of this season, and it seems to be effective. We will budget for similar frequency of spraying next year. We will set up a method for feedback from residents to report on whether (and when) the mosquito spraying truck has been to their home \u2013 to improve accountability.<\/p>\n<p>3. The past 2 years interest on our CDs (about $2,000) has been used to cover the current budget shortfall, and the dues\/fee increase should keep the treasury stable in the coming year. Our CDs remain at about $30,000.<\/p>\n<p>4. Chris Brookmeyer has been elected Treasurer for the coming year. All other officers and Board members will serve another year. Many thanks to Pat Truitt for her 2 years of excellent service as Treasurer.<\/p>\n<p>5. The holiday party has been set for December 5th at St. Rose Hall in N. Chesapeake City.<\/p>\n<p>The annual picnic was fun and the food was yummy. We had Kilby Cream\u2019s \u201cMoo-Mobile\u201d to serve our dessert. Entertainment was especially good, thanks to the local band \u201cChain Reaction\u201d who played old-timey folk, bluegrass and country tunes. See the attached photo and the band\u2019s business card. The band is available for private parties, and they are nice guys, too. Thanks to all who participated. We really have a bunch of nice neighbors in Elk Forest.<\/p>\n<p align=\"center\"><a href=\"https:\/\/elkforest.com\/wp-content\/uploads\/2011\/11\/Chain-Reaction.jpg\"><img loading=\"lazy\" decoding=\"async\" title=\"Chain Reaction\" src=\"https:\/\/elkforest.com\/wp-content\/uploads\/2011\/11\/Chain-Reaction-225x300.jpg\" sizes=\"auto, (max-width: 225px) 100vw, 225px\" alt=\"\" width=\"225\" height=\"300\" \/><\/a><\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211; \u00a0<a id=\"June 16, 2009\" name=\"June 16, 2009\"><\/a>June 16, 2009<\/strong><\/span><\/p>\n<p>In attendance:<\/p>\n<p>Mike Leshner, Len Schlotzhauer, Pat Truitt, Jerry Truitt,Lule Megahed<\/p>\n<p>Agenda:<\/p>\n<p>Mosquitoes \u2013 Laurie Leone has taken over as the contact person for mosquito spraying.\u00a0 She will be the liaison with APM.\u00a0 We have increased spraying to twice a week for the past few weeks due to the wet weather and fierce mosquitoes.\u00a0 We should be back to once per week soon. There are extra costs for the extra spraying.<\/p>\n<p>Our expenses have been running ahead of income (mainly mosquito spraying), and the board voted to increase dues from $20 to $30. Invoices are going out in July.\u00a0 The increase should cover the increased cost of mosquito spraying.<\/p>\n<p>Len Schlotzhauer will call potential candidates and suggest nominations for treasurer, since that is the only office filled by the same person for two years, requiring a replacement.<\/p>\n<p>The Annual Meeting and Picnic is scheduled for August 16 at the Leshners \u2013 47 N. Lockwood Drive.\u00a0 We will try to get the Kilby Moo-Mobile again, since it was a hit last year.\u00a0 Check the sign on Elk Forest Road for the time.<\/p>\n<p>The Elk Forest website will be moved to a new server and John Poole will assign the domain name to the Civic Association.\u00a0 Jerry Truitt and Richard Montgomery will work with John to effect a smooth transition and begin taking responsibility for the website.\u00a0 An additional \u201cassistant webmaster\u201d will be recruited at the annual meeting.<\/p>\n<p>Submitted by Mike Leshner, 6\/24\/09<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Annual Meeting Minutes &#8211; <a id=\"August 17, 2008\" name=\"August 17, 2008\"><\/a>August 17, 2008<\/strong><\/span><\/p>\n<p>Truitt\u2019s house<\/p>\n<p>The meeting was called to order by President Jerry Truitt at 1:15 p.m.<\/p>\n<p>1. The Holiday party has been scheduled for December 6th 2008 at St. Rose Hall in North Chesapeake City.<\/p>\n<p>2. John Poole reviewed the Elk Forest website and asked for feedback from the community regarding suggestions for improvements.\u00a0 Richard Montgomery and Jerry Truitt have volunteered to assist John with maintenance of the website. \u00a0John also reviewed some emergency preparedness issues, including the \u201cVial of Life\u201d and database of community resources. \u00a0Emergency Alert radio Stations (EAS) are listed on the Elkforest.com website.<\/p>\n<p>3. Pat Truitt gave the Treasurer\u2019s report.\u00a0 About 90% of the<br \/>residents have paid their dues, and reminders will be sent to those who have not paid.\u00a0 There is approximately $3,600.00 in the checking account and we have received approximately $1,100.00 in interest this year on our CD\u2019s.<\/p>\n<p>Due to an anticipated increase in the cost of mosquito spraying, the dues may increase next year.<\/p>\n<p>4. Elections were held, confirming the following slate of nominated officers and directors for the 2008\/2009 term.<\/p>\n<p>President \u2013 Mike Leshner; Vice President \u2013 Len Schlotzhauer; Secretary \u2013 Stacy Montgomery; Treasurer \u2013 Pat Truitt; Board \u2013 Jerry Truitt; Board \u2013 Jane Squibb; Board \u2013 Richard Montgomery; Board \u2013 Lule Megahed; Board \u2013 David Silverman<\/p>\n<p>5. Roger Singley asked residents to consider signing a petition to delay approval of the County\u2019s proposed deal with Artesian Water Company.<\/p>\n<p>6. Weeds in the Elk River have been particularly heavy this year. \u00a0There is a service that will cut and remove weeds, listed on the website.<\/p>\n<p>The meeting was adjouned at 1:45 p.m.<\/p>\n<p>Following the meeting, Tanya Adams from the Cecil County Central Landfill presented a summary of the County\u2019s recycling program and recent improvements to the single stream recycling procedures.\u00a0 The landfill has facilities to dispose of sharps (needles) and other hazardous items such as flourescent bulbs.\u00a0 The Hazardous waste day will be Sunday, October 12th, when you can bring paint, chemicals, medications and other hazardous items not usually accepted.<\/p>\n<p>County Commissioner candidate\u00a0 Jim Mullen gave a brief presentation on the County\u2019s future needs.<\/p>\n<p>Respectfully submitted,<\/p>\n<p>Mike Leshner<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Association Meeting &#8211;\u00a0<a id=\"7\/22\/2008\" name=\"7\/22\/2008\"><\/a>7\/22\/2008<\/strong><\/span><\/p>\n<p>Location \u2013 Home of John &amp; Renie Poole<\/p>\n<p>In attendance:John Poole, Re Megahed, Richard Montgomery, Jerry Truitt, Pat Truitt, Sandy Cope, Mike Leshner<\/p>\n<p>After discussion, the following (nominations) were (suggested) for 2008\/2009 Board of Directors:<br \/>President \u2013 Mike Leshner<br \/>Vice President \u2013 Len Schlotzhauer<br \/>Secretary \u2013 Stacy Montgomery<br \/>Treasurer \u2013 Pat Truitt<\/p>\n<p>Members of the Board:Jane Squibb, Jerry Truitt , Richard Montgomery, Lule Megahed<br \/>(The names for President, Vice President, Secretary and Treasurer will be submitted for vote at the annual meeting. Other nominations will be accepted prior to the vote. The Members of the Board are assigned positions.)<\/p>\n<p>Administration of the Elk Forest website was discussed. Jerry Truitt and Richard Montgomery agreed to begin sharing administration duties with John Poole, so that any of the three will be able to perform administrative functions going forward.<\/p>\n<p>The bylaws are in need of some minor revisions, and Pat Truitt will attempt to gather the revision notes made by Karen Singley. Due to increased cost for mosquito spraying, the annual member dues will need to be increased. All of the above items will be shared with the membership at the annual meeting August 17th.<\/p>\n<p>Respectfully submitted,<br \/>Mike Leshner<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association &#8211;\u00a0<a id=\"April 10, 2008\" name=\"April 10, 2008\"><\/a>April 10, 2008<\/strong><\/span><\/p>\n<p>Location \u2013 Home of Jerry &amp; Pat Truitt<br \/>In attendance: \u00a0Jerry Truitt, Pat Truitt, Richard Montgomery, Sandy Cope, Re Megahed, Mike Leshner<\/p>\n<p>1. Mosquito Spraying \u2013 Sandy Cope has investigated several alternatives to APM, which has served us in the past. Although the board has not been entirely satisfied with the service from APM, none of the alternatives investigated so far appear to be more attractive. We will contract with APM for the 2008 season, and Sandy will continue to follow up on alternatives. \u00a0Jerry will write up some suggestions for minimizing mosquito breeding areas in the community, and send them to John Poole for publishing on the Elk Forest website.<br \/>2. Treasurer\u2019s Report \u2013 Pat Truitt reported that 82 families have paid dues for 2007 (of approximately 100 homes in Elk Forest). The checking account has a balance of approximately $3,200.00Our 3 CD\u2019s have a value of $30,500.00<br \/>3. August 17 was chosen for the Elk Forest Picnic and Annual Meeting, to be held at the Truitt\u2019s.<br \/>4. After the April 19 clean up, Debi Patterson from Wildlife Treat and Release will be joining us to talk about the wild life in our area. We\u2019ll meet at Jerry\u2019s house \u2013 1420 Elk Forest Road.<br \/>The meeting was adjourned at 7:45 pm.<br \/>Submitted by Mike Leshner, 4\/14\/08<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Board meeting \u2013 <a id=\"November 28, 2007\" name=\"November 28, 2007\"><\/a>November 28, 2007<\/strong><\/span><\/p>\n<p>Submitted by: Jerry Truitt<\/p>\n<p>The following notes were submitted by Jerry Truitt concerning the special Board Meeting held 11\/28\/07<\/p>\n<p>\u201cI wanted to update everyone on the status of community secretary. As you should know Karen Singley resigned as secretary due to personal reasons. Mike Leshner agreed to take the post. At a board meeting Wednesday night November 28, 2007 those in attendance Ray Megahed, Sandy Cope, Patty Truitt and myself approved this appointment. Rodger Singley spoke to me by phone and gave his approval of this appointment also. Gene Monaco also attended the meeting. I will announce this appointment to the community at our Holiday Party Saturday.\u201d<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Association Meeting &#8211; <a id=\"8\/19\/2007\" name=\"8\/19\/2007\"><\/a>8\/19\/2007<\/strong><\/span><\/p>\n<p>The Elk Forest annual Civic Association meeting was held at the home of president Jerry Truitt on August 19, 2007. The meeting time was advanced to 11:30AM this year to make it easier for families with small children to attend. There were approximately 40 adults in attendance in spite of the rain.<br \/>John Poole read the minutes from the August 2006 meeting. A motion was made and seconded to accept them as read.<\/p>\n<p>Jerry Truitt introduced the current (2006 \u2013 2007 elected and appointed Board members.<\/p>\n<p>Len Edwards gave the Treasurers report.<br \/>Balance as of July 31,<\/p>\n<p>$33,671.36<br \/>Receipts for period 8\/1\/06 thru<br \/>7\/31\/07<br \/>$ 2822.54<br \/>Disbursements for period 8\/1\/06 thru 7\/31\/07\u00a0\u00a0 $-1795.78<br \/>Balance as of July 31,<br \/>2007<br \/>$34,698.12<br \/>The treasurer\u2019s report was audited and approved by Dick Guttendorf on 8\/8\/2007.<\/p>\n<p>Len reported that the safe deposit box that the Civic association has held for many years was empty. The rental has been terminated.<\/p>\n<p>One of Len\u2019s neighbors was cleaning out some old documents and found a copy of the minutes from the 1968 Civic Association meeting. He brought them to the meeting and they were put on display.<\/p>\n<p>There was more discussion about where the money came from that the Association received for land associated with Welch Point. The money is currently invested in CD\u2019s with Cecil Federal. Charley Wright indicated he thought it was money paid to a Paul Quigley to gain Corps of Engineer access rights to the spoils area on Welch Point. Paul in turn gave the money to the Civic Association. Charley said he had some documentation from that timeframe and would pass copies on to the Association.<\/p>\n<p>President Truitt announced that he had asked Joyce Monaco to review the bylaws and update them from the current 1976 version. Pat Truitt and Karen Singley will assist. A motion to move forward with the effort was seconded and voted in favor.<\/p>\n<p>The nominating committee proposed the following slate of elected<br \/>officers:<br \/>President: Jerry Truitt (2nd year)<br \/>Vice President: Roger Singly (2nd year)<br \/>Secretary: Sue Schlotzhauer (new)<br \/>Treasurer: Pat Truitt (new)<br \/>Although Sue was not at the meeting to accept the nomination, a vote was taken and the proposed slate was accepted. Renie Poole called Sue to let her know and she said she would prefer to not serve as secretary but would consider another position. In view of this, a request was made for a nomination from the floor and Karen Singley volunteered to take Sue\u2019s place so she was then voted in as the replacement<\/p>\n<p>Gene Monoco asked John Poole to replace him as a member of the Nomination Committee and John accepted. The final slate of elected and nominated members are:<\/p>\n<p>Elected Officers:<br \/>President: Jerry Truitt<br \/>Vice President: Roger Singly<br \/>Secretary: Karen Singley<br \/>Treasurer: Pat Truitt<\/p>\n<p>Board members:<br \/>Tom Cole (past president)<br \/>Richard Montgomery<br \/>Sandy Cope \u2013 nominating committee<br \/>Ray Megahed<br \/>John Poole \u2013 nominating committee<\/p>\n<p>It was requested that the contract for mosquito spraying be put on the Elk Forest website. We will do that for next year\u2019s contract.<\/p>\n<p>John Poole announced that the Elk Forest phone directory was now available from the www.elkforest.com website but is in a password protected area. The username and password was given out to the members in attendance at the meeting.<\/p>\n<p>The Elk Forest master database has some email addresses in it and John asked the association members if they would like that information published with the phone directory or put into a mail list server or neither. The majority voted to have the email addresses included in the phone directory although there were some people that would prefer to not have their email addresses included. It was explained that the email address can be inserted so that current search engines and SPAM bot\u2019s can\u2019t identify it.<br \/>For those that are willing, John will add their email addresses to the phone directory.<\/p>\n<p>There was some discussion of whether or not the explosive growth of seaweed in the Elk River should be a &#8220;Civic Association&#8221; concern. President Truitt asked for a vote and it was voted to be an issue the Association should address. Tom Cole was asked, and agreed, to head up a &#8220;Waterways committee&#8221; to address the issue. There were a number of volunteers for the committee and Tom will post a note on the Elk Forest website announcing when the first meeting will be.<\/p>\n<p>The meeting was adjourned when it started to rain but was followed by a &#8220;picnic in the rain&#8221; with ice cream, games and live music from a Bluegrass band.<\/p>\n<p>Submitted by Secretary John Poole<\/p>\n<p>Note: The subject of the purchase of an AED for the community was not discussed at this meeting due to the early adjournment because of rain.<\/p>\n<p>Diane Poore, president of the Deer Haven Civic Association was an invited guest. After the meeting, she gave a short presentation on their association. Many thanks to Diane for leading the development of their association and for attending our meeting.<\/p>\n<p><!--EndFragment--><\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><span style=\"color: #ff0000;\"><strong>Elk Forest Civic Association Association Meeting &#8211;\u00a0<a id=\"6\/26\/2007\" name=\"6\/26\/2007\"><\/a>6\/26\/2007<\/strong><\/span><\/p>\n<p align=\"left\">Submitted by: John Poole<\/p>\n<p>In attendance: Jerry Truitt, Sandy Cope, Gene Monaco, Roger Singley, Len Edwards, John Poole<\/p>\n<p>Items discussed:<\/p>\n<p>Association Officers and Members of the Board of Directors can be elected yearly with a term maximum of 2 years. The nominating committee is responsible for proposing names to serve in elected positions each year. Other nominations can be accepted from the floor (at the meeting) or anyone in good standing as members of the Elk Forest Civic Association can contact Gene Monaco or Sandy Cope and offer to be nominated for any position available. The Board members are then selected by vote at the<br \/>August meeting.<\/p>\n<p>Len Edwards has been serving as our treasurer and his term expires this year. Jerry Truitt as President, Roger Singley as Vice President and John Poole as Secretary have served 1 year and are willing to serve a second.<\/p>\n<p>After some discussion, Pat Truitt was selected as a proposed candidate for the position of treasurer. John Poole as secretary, Roger Singley as Vice President and Jerry Truitt will be proposed for their second term.<\/p>\n<p>An amendment to the bylaws to officially change the meeting to the 3rd week of August was discussed. Although the meeting has been held in August for many years, the bylaws state that the annual meeting will be held in May. It was decided to propose the change to the bylaws to read that the annual meeting will be held the 3rd Sunday of August.<\/p>\n<p>John Poole will contact the State Highway Administration concerning continuing safety issues with the intersection of Elk Forest Road and 213. The issue we are concerned with is the lack of a right turn lane for southbound traffic on 213. When a southbound vehicle is making a right turn onto Elk Forest Road, traffic that is behind it tends to pull out to the left to pass the turning vehicle. That places them in a head-on position with anyone northbound that is in the left turn lane to turn onto Elk Forest Rd. There have been several near misses reported to us and we feel the issue needs to be addressed by the SHA.<\/p>\n<p>There was much discussion concerning the proposed purchase of an AED for neighborhood use. This issue has been on the table for over a year. The justification for making an AED purchase is based on the issue of possible delayed response of EMT&#8217;s in the event of a heart attack emergency situation. If an AED is available in the neighborhood and, we\u00a0have an adequate number of people trained to use it, it could possible save someone&#8217;s life.<\/p>\n<p>The following plan will be proposed at the annual meeting:<\/p>\n<p>The CERT team will meet and develop a plan defining how to implement the purchase and use of an AED. The following items were discussed and agreed upon:<\/p>\n<ul>\n<li>If an AED is purchased, it would be located at the residence of<br \/>Jerry and Pat Truitt on Elk Forest Road.<\/li>\n<li>The AED would be housed in an outside enclosure designed for that<br \/>purpose.<\/li>\n<li>People that have had AED training would have access to it.<\/li>\n<li>If the purchase of the AED is approved by the association, then the<br \/>next step would be to identify a minimum of 8 people that would commit<br \/>to taking the AED training. (Note that there are additional people in<br \/>the neighborhood that are RN&#8217;s or EMT&#8217;s that would already have the<br \/>required training.)<\/li>\n<li>Once the training has been completed, then the Board would make the<br \/>purchase of the AED.<\/li>\n<\/ul>\n<p>Roger reminded the group about the need to be sure your driveway is wide enough for fire equipment to get to your house. When the CCVFC was here a year ago, we had them look at some questionable driveways. There were several that were either too narrow or tree branches were too low for their equipment to pass through. It is the homeowner&#8217;s responsibility to have those problems corrected. This issue will be discussed at the annual meeting.<\/p>\n<p>John Poole stated that the new Elk Forest phone directory is available on-line. He requested feedback if anyone knew of errors or omissions. It will be updated frequently as changes are given to John. It can be found at https:\/\/elkforest.com\/phone<\/p>\n<p>Roger Singley and Jerry Truitt had met and discussed possible ways to improve attendance at the annual meeting. One idea was to make it more family friendly by providing activities for the kids so parents could attend the meeting. A second idea was to move the meeting to an earlier time (11:30AM) so families with children that needed &#8220;nap time&#8221; could be home in time for that.<\/p>\n<p>Roger will explore the possibility of having an ice cream truck there for part of the meeting.<\/p>\n<p>The next board meeting is scheduled for 7\/26 to discuss the annual meeting details.<\/p>\n<p>Respectfully Submitted by, John Poole, Secretary<\/p>\n<p><a href=\"#Meeting Minute Index\"><em><strong>Back to Index<\/strong><\/em><\/a><\/p>\n<hr \/>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n<p><!--EndFragment--><\/p>\n\n\n<p><\/p>\n\n\n\n<p> <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Elk Forest Civic Association Meeting Minute\u00a0Index November 17, 2020 August 10, 2020 July 7, 2020 May 26, 2020 March 6, 2020 October 10, 2019 August 11, 2019 July 25, 2019 June 6, 2019 April 4, 2019 October 15, 2018 August &hellip; <a class=\"more-link\" href=\"https:\/\/elkforest.com\/?page_id=75\">Continue reading <span class=\"meta-nav\">&rarr;<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":0,"parent":33,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"onecolumn-page.php","meta":{"footnotes":""},"class_list":["post-75","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/pages\/75","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/elkforest.com\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=75"}],"version-history":[{"count":113,"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/pages\/75\/revisions"}],"predecessor-version":[{"id":1710,"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/pages\/75\/revisions\/1710"}],"up":[{"embeddable":true,"href":"https:\/\/elkforest.com\/index.php?rest_route=\/wp\/v2\/pages\/33"}],"wp:attachment":[{"href":"https:\/\/elkforest.com\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=75"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}